Summary
Date Posted: Wednesday, April 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Warehouse Officer
Bidibidi - Yumbe District, Uganda
Requisition ID: req26710
Job Title: Warehouse Officer
Sector: Health
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Bidibidi, Uganda

Background:
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in Lamwo, Kyaka, Moroto, Kiryandongo, Yumbe, Arua, and Kampala.

Scope of work:
IRC has two pharmaceutical and one non-pharmaceutical warehouse to support program operations in Yumbe. The Warehouse Officer is a vital part of the supply chain process and team. He/She will oversee the efficient receipt, storage, and dispatch of a wide range of goods including food, clothing, healthcare products, manufactured goods, household items to support projects and programs. The warehouse officer supervises warehouse assistants, processes, and systems to ensure high level of productivity and accountability. The Warehouse Officer must ensure total compliance to policies and procedures of IRC and various Donors.

Duties and responsibilities:
Warehouse security.
• Ensure that all doors are doubly locked, windows have security steel grills, attractive and valuable items are well secured, security guards and lights are always operational, control access into the warehouse.
• Ensures that access to warehouses is restricted to designated personnel and that other staff members are permitted to enter only when accompanied. All entries and departures of personnel and visitors must be entered in a register. Ensure that warehouses are secure, clean, well-organized, and free from pests always.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures

Safety and First Aid
Report all warehouse incidences, ensure materials are properly handled, First Aid kits are fully stocked, monitor functionality, and serve schedule of fire extinguishers, ensure staff use personal protective equipment in the warehouse.

Organization and storage
Ensure items are raised off the ground, safely stack materials in warehouse, proper access to materials, easy location of materials when needed for picking and stock taking, shelve and organize materials according to IRC standards and best practices.

Storage Conditions
Store heavy or liquid items on bottom shelves and light items on top Shelves, heat sensitive items must be stored away from windows, cold chain items stored in refrigerators or freezers to maintain required temperature, monitor temperatures and expirations for medical items, store valuable items securely and away from entrances, maintain very clean warehouse environment both inside and outside.

FIFO/FEFO and distribution planning
• Comply with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and minimize the level of expiries and waste in the medical warehouse.
• Liaise closely will programs for distribution planning and coordinate the loading/unloading of stocks in a timely and efficient manner from warehouse to distribution point

Documentation and Record keeping
• Maintain an updated and complete warehouse records, quantities received, stored and dispatched must match with records, bin cards and stock cards are fully completed and updated, materials are in good condition and correctly stored, maintain a good record of item deliveries and issues.
• Ensures that all products are tracked by Bin Cards and Stock Cards with essential information, Funding Source code and Project code, description of the molecule, expiration date, lot number etc.

Inventory reporting
• Prepare accurate and timely weekly and monthly reports, maintain an updated Pharma Inventory Tool (PIT), Purchased inventory and Commodities in Kind (CIK) reports. With help of Supervisor, take lead in organizing 20% bimonthly and end of year complete stock counts and prepare the corresponding reports.
• Advise the Supply Chain Manager of potential inventory shortages and ensure they are documented and investigated
• Ensure reconciliation of orders placed, orders received, and items distributed to the field sites, share procurement documents with the field for items centrally procured.

Data management/Filing
Maintain clear record of warehouse register, warehouse inspection reports, spot checks reports, discrepancy reports, disposal documentation/reports, delivery reports, waybills, store releases, stock cards, etc.

Training and compliance
Ensure total compliance to warehouse policies and standard operating procedures (SOPs), Understand the SOPs and train staff in warehouse systems, comply with IRC and Donor policies in management of warehouse inventory.

Discrepancy control
Ensure that correct items are always counted, and right entries made, check documents for mathematical errors, store all items in the warehouse, address and report all cases of discrepancies.

Other assignments
Work closely with Supervisor, supply chain team to complete any other assignments given.

Core Competences and Knowledge
• High level of Integrity
• Excellent communication and inter-personal skills with ability to pay attention to detail.
• Reporting skills and ability to analyze Information,
• Inventory Control, Reporting Skills.

Key working relationships
Position Reports to: Supply Chain Manager
Position directly supervises: Warehouse Assistants, Casual Laborer’s.

Other Internal and/or external contacts:
Internal: Procurement staff, Pharmacist, Dispensers, Medical Doctors, Drivers
External: UNHCR, JMS, Suppliers, Local Government facilities, NDA.

Professional Standards:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Deadline for receiving applications is April 14th,2022

Qualifications
• At least a Bachelor’s degree in procurement and supply chain, procurement and logistics, transport and logistics or an equivalent.
• Minimum of 3 years’ experience in supply chain, preferably in warehouse management systems.
• Experience in medical warehouse systems is an added advantage.
• Relevant membership of professional bodies is an added advantage.
• Very good leadership and team skills.
• Be able to work in a humanitarian environment, hardworking, and very flexible
• Good communication and supply chain training skills.
• Experience with any INGO having massive operations in Uganda, Hospital Set up or Pharmaceutical Industry is highly desirable.
• Ability work under pressure with minimum supervision.
• Result-oriented.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Apply at; https://rescue.csod.com/ux/ats/careersite/1/requisition/26710/application?c=rescue&jobboardid=0 

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