Summary
Date Posted: Thursday, May 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
Warehouse Officer

Probationary Period 3months
Reporting to Warehouse Manager

The Role
Reporting to the Warehouse Manager, the purpose of this role is to coordinate inflows and outflows of MSUG’s warehouse stock, ensure warehouse security and meet set performance objectives while delivering on the organizational goals.
The post holder will be required to consistently engage with the procurement and logistics team on ensuring the right logistics are being supplied for continuity of operations in all the teams supported.
The Warehouse officer shall be responsible for the daily effective supervision of storage facilities as required by MSUG. S/he shall ensure best practices in the management of the warehouse and in accordance with MSI partnership and donor requirements.


Key Responsibilities
• To assist MSIRC service and project channels with planning, monitoring, and reporting on their stock in the warehouse.
• To monitor stock usage and lead times of all commodities, pharmaceuticals and medical equipment bought for the MSIRC programme. Advice the procurement department on replenishment when stock levels are falling.
• To ensure that the organisation’s warehouse is secure, and that the premises are kept clean to the required hygiene standards by MSIRC.
• Ensure stock is received, stored, controlled, and dispatched efficiently and fit into the warehouse stock storage and control policies following MSIRC best practices and procedures.
• To carry out monthly stock counts/cycle counts, and annual stock take in compliance to warehouse SOPs following MSI best practices and procedures.
• Ensure that the warehouse temperatures are monitored, regulated, and recorded daily, and advice where improvements are needed.
• To work and coordinate with the procurement and logistics team to ensure close integration of logistics planning for all MSUG field teams operations and procurement at project level.
• To prepare monthly, quarterly, and annual reports about the status of stock in the warehouse, including receipts, usage, dispatches, and any damages.
• Ensure a safe working environment, identifying potential risks in the warehouse while ensuring health and safety policies are followed and adhered to.
• Give feedback on warehouse management to ensure effective and efficient management where applicable, come up with new tools that enable streamlining of operations.

Measure
• Lead time on stock dispatch to the field teams.
• Monthly stock and consumption reports.
• Updated daily cleaning roster.
• Updated stock records e.g., stock cards and goods receipt notes.
• Stocktake report and signed bin cards.
• Updated temperature logs.
• Timely reporting on warehouse activities.
• Updated monthly, quarterly, and annual stock status reports.
• Shelved and stacked stock, wearing of protective wear.

Qualifications, Knowledge, and Experience
• Degree in Stores Management, Procurement & Logistics Management, Accounting or Pharmacy a reputable institution.
• A minimum of 2-year experience in Warehouse/ Stores Operations or Logistics Management in NGOs / commercial setting.
• Additional training in pharmaceutical storage will be an advantage.
• CIPS certification will be an advantage.
• Hard working and persuasive.
• Ability to carry and or lift ≥10kg occasionally/repetitively.
• Experience in using and ERP system.
• Quick decision making and highly intelligent.
• Good interpersonal skills and a team player.
• Good customer management skills.
• Flair for sales.

Personal Attributes
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising, and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning.
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further.
• Commitment
Awareness and understanding of goals, vision, and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible, and showing respect for each other

MSUG Behaviours and Values
Team Member Behaviours
Work as One MSI
• You contribute, use, and share accurate data and evidence to improve understanding, insight, and decision-making across MSI, enabling us to maximise our ability to influence others.
• You share relevant knowledge, expertise, and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity, and integrity.
• You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
Develop and grow.
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always.
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders and are a true MSI ambassador.

Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

MSI Values
• Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
• Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
• Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
• Courageous: We recruit and nurture talented, passionate, and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

• Share your cover letter, CV and Academic documents as one PDF
• Include the Job Title as the subject
• Send to jobs@mariestopes.or.ug 
• Deadline: 12th June 2024




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