Vacancy title:
Receptionist/ Office Assistant

Jobs at:
Finnish Refugee Council ( FRC )

Deadline of this Job:
3:00pm on 23rd November 2017

Duty Station:
Kampala, Uganda

Job details:
Finnish Refugee Council ( FRC ) has been in Uganda since 1997 as operational partner to DPM and UNHCR. It has adult education projects in 8 refugee settlements and in Kampala FRC seeks suitable candidates in FRC Country office in Kampala for:

Post: Receptionist/ Office Assistant

Specific responsibilities are:

• Reception Duties; reply to general correspondence and enquiries, answer calls, take messages, provide relevant information-to visitors and callers, welcome visitors and take care of their wellbeing, receive deliveries, keep track of staff & visitors etc.
• Office Administration Duties; photocopy, bind and print as ‘ requested by stafi, ensure that office has adequate office stationary, refreshments and cleaning supplies, maintain office equipment, update office notice board, do filing, supervise cleaner.
• Project Administration Duties; ensure accurate filing and tracking systems, support staff in maintaining paper and electronic files, store project documents.
• HR Administration Duties; maintain staff personal files and records, post job adverts, receive applications and arrange them for recruitment, ensure HR guidelines and polices are disseminated to all staff, maintain records of key expiry dates etc.
• Logistics Administration Duties; assist in travel arrangements, book meeting venues, ensure supply of stationary etc. for meetings.

Qualifications:

• University diploma in Administration/ Records Management/ HR or other relevant field with at least 2 year experience in similar position.
• Good administrative skills, excellent at keeping order and solving problems.
• Computer literate are be able to solve basic computer software problems.
• Able to take responsibility and committed to the aims of FRC.
• Friendly, creative and proactive.

Job application procedure
Send the application salary expectation, CV and names of 3 referees and their contacts by frcugandaadmin@refugeecouncil.fi 
D0 NOT send copies of certificates at this stage.

Deadline for receiving application is 3:00pm on 23rd November 2017.