Administrative Jobs at Newrest Uganda and other companies

JOB DETAILS:
Camp Boss
Reporting to : General Manager Director Supervisor: General Manager
Profile:
• At least 7 years of previous experience in camp
• management, project management and customer services
• Mature, Professional attitude with interpersonal skills
• Able to work independently yet excellent team player

Duties and Responsibilities
• Ensures Quality and Profitability targets are met.
• Ensure that menu specifications/recipes are adhered to all the time
• To provide timely and quality meals to the clients
• Ensure proper system of replenishment of orders made
• Ensure client satisfaction
• Liaises with QHSE to maintain HACCP, food safety and hygiene requirements throughout all the food operations.

JOB DETAILS:
Job Title: Workshop Administrator
Position Ref No: EUL/OPS/08
Department: Operations
Closing Date: 20 September 2022
Location: Kampala
Direct Manager: Maintenance Manager
Job Purpose
To ensure the efficient management and control of the administrative functions of the Maintenance department. Personal Assistance, general secretarial and administrative assistance for the National Maintenance Manager and the Workshop Manager.

Qualifications
• A-Level Certificate
• Relevant Administrative qualification.

Experience Requirements
• 3 - 5 years of experience as an administrator in a similar environment.

Key Job Responsibilities
• Liaison with maintenance suppliers.
• Compilation of all data and monthly reports
• Ensure that internal customers are given a service level that they expect.
• Schedule all COF’s.
• Monitoring and applying for all licensing in accordance with all COF requirements.
• Planning and booking of services with outsourced and in-house service providers for all fleets.
• Weekly capturing of vehicle hours and kilometres and submitting reports to relevant department heads.
• Daily reporting of breakdowns nationally.
• Monitoring of all maintenance and tyre costs.
• Responsible for generating job cards, work orders and purchase requisitions of all service providers and spares.
• Checking month-end expense variances and cost allocations
• Providing administrative support to the Maintenance manager.
• Management and upkeep of filing system.
• Diary management and scheduling of meetings
• Screening of calls.
• Typing of confidential correspondence, reports, proposals, presentations and minutes of meetings.
• Stationery purchases.

Key Competencies
• Initiative
• Customer Orientation
• Self Confidence
• Information seeking
• Analytical thinking
• Administrative skills
• Budgetary skills
• Communication skills
• Computer skills
• Interpersonal skills
• Numeracy skills
• Planning and organising skills
• Reporting skills

JOB DETAILS:
The Public Procurement and Disposal of Public Assets Authority is established under the
PPDA Act 2003 to regulate procurement and disposal practices in all government procuring and disposing entities.
PPDA is seeking to recruit a qualified, competent and highly motivated Ugandans to fill the following vacant positions:

Job Title: Manager Administration (1Vacancy)
. Reports to: Senior manager HR and Administration
Supervises:
i. Senior Administration Officer
ii. Registry Officer
c. Department: HR and Administration
Department Head: Senior Manager HR and Administration

Job Purpose
To promote a sustainable and efficient administration of the Authority by offering logistical support and maintenance of a conducive working environment which leads to the accomplishment of various PPDA activities and realization of PPDA’s Strategic Plan.

Duties and Responsibilities
• Develop, implement and review Administrative Systems, policies and procedures.
• Lead in the development and effective implementation of the Annual Administration Work plan.
• Oversee the facilities operation and maintenance.
• Supervise the multi-disciplinary administrative staff and ancillary service providers including cleaning, security, operation and maintenance
• Monitor the inventory of office supplies and services including timely payment for utilities.
• Oversee estate management and manage service contracts.
• Ensure for safe custody of all PPDA’s assets.
• Identify key risks in Administration and propose their mitigation.
• Take charge of people management responsibilities including performance management, training and development, leave, disciplinary matters in the Unit.
• Undertake any other assignments as may be directed from time to time.

Person Specifications
Educational Qualifications
• Honours Bachelor’s Degree in Human Resources Management, Organizational Development or Organizational Psychology, or Social Work and Social Administration, Law, Business Administration, Commerce, or any other related qualification.
• Master’s Degree in Human Resources Management, Organisational Development, Organizational Psychology, Business Administration (with a specialization in Human Resources Management or related courses).
• Professional qualification in human resource such as CIPD (Chartered Institute of Personnel and Development) OR a Post Graduate Diploma in Human Resources Management or Administration.

• Experience
• A minimum of 7 years of working experience of which 3 must be in Human Resources Management or Administration at Senior Human Resources Officer level or Administration in a comparable entity.

• Skills and Competencies
• Excellent verbal and written communication skills.
• Excellent interpersonal and negotiation skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to adapt to the needs of the organization and employees.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.

JOB DETAILS:

JOB PURPOSE
Responsible for planning, developing, implementation, monitoring and managing of compliance risk in line with written laws, Bank of Uganda Regulations and internal policies and procedures and ensure that the bank is insulated against the risks of legal, regulatory sanctions, financial losses, and loss to reputation amidst meeting the expectations of all key business stakeholders. The Jobholder shall also act as the Bank’s Money Laundering Control O¬icer.

KEY RESPONSIBILITIES /KEY DELIVERABLES
Strategy
• Developing, implementing, and monitoring of the Compliance Agenda of the Bank in line with Laws, Regulations and Internal Policies and Procedures.
• Advising management and sta¬ on compliance risk management through compliance engagements, compliance reviews, trainings and other formal communications.
• Documentation and Reporting of compliance risk management activities to management and Board of Directors
• Ensure periodic tests are performed to confirm compliance with regulatory requirements and ensure that the Bank’s standards continue to be monitored resp¬ectively by Line Management.

Financial
• Closure of revenue leakages by ensuring total Compliance with system account codes, processes, and tariff¬ guide.

Compliance Management
• Ensure compliance with Know Your Customer, Anti Money laundering policy, Compliance with the FIA among other regulatory laws.
• Review and identify gaps in organizational policies and procedures and make possible recommendations
• Implementation of Internal and External Audit Recommendations, Bank of Uganda Directives and Board of Directors Resolutions

Monitoring and Reporting of the Business
• Ensure follow up and tracking of branch and audit issues raised with relevant branches and head o¬ice departments for resolution.
• Spearheads the development and review of operational policies and procedures
• Ensure closure of all open issues concerning noncompliance that are highlighted in Internal and external Audit reports.
• Conduct Branch Visits to ensure compliance at branch level and make reports of the findings.
• Ensure AML and KYC compliance monitoring including western Union compliance and suspicious transaction reporting to the regulator in case of any breaches.
• Provide Monthly progress reports on bank compliance issues
• Ensures the Operations Manual is regularly updated
• Monitors service quality and makes recommendations aimed at improving the quality of service
• Ensure compliance of ICT security

Training and awareness
• Sensitize sta¬ on AML, KYC and the consumer protection guidelines
• Support the product knowledge drives across the branches

Documentation
• Maintain a file and data for all compliance related matters.
• Ensure all Bank Manuals are in place.

EDUCATION AND TRAINING
• Master’s Degree in relevant field is an added advantage.
• Bachelor's degree in Commerce, Business Administration, Statistics or

Economics
• Possession of diploma in Law or professional qualification in accounting, compliance, auditing or related fields is an added advantage.

KNOWLEDGE AND EXPERIENCE
• The ideal candidate should have a minimum of 8 years’ experience in the banking sector with at least four (4) of which in Compliance, Risk or Audit at a managerial level in a Commercial Bank.
• Experience in Anti Money Laundering activities is essential
• Skills in strategic management, Planning and organisation, Resilience, and ability to comprehend complex compliance issues.

BUSINESS BEHAVIOURS & SKILLS
• The ability to communicate clearly both verbally and in written form in a professional manner is deemed essential.
• Ability to demonstrate positive image and role model PBU’s values and leadership behaviors.
• A sense of ownership and pride in performance and its impact on the company’s success
• Must be a person of impeccable integrity

The Following Documents Should Accompany The Application Strictly Online:
• Detailed CV
• Certified copies of academic documents
• Applicants address and day time telephone contacts
• Postal/email address and daytime telephone contact of three referees of good standing in society one of which should be your current Supervisor.

JOB DETAILS:

Job Purpose
• Oversee the Business Technology (BT) function and projects, in line with the Bank’s BT strategy, to ensure a robust systems and IT infrastructure.
• Delivery of production technology to the Bank and supporting all technology solutions and assuring the stability and health of the technology services to enhance service delivery and ultimately customer experience.
• Advise on technology strategy, technology security and standards, technology architecture, Core Banking Systems, Infrastructure management, as well as implementation and maintenance of these systems in a client-centric manner.

KEY RESPONSIBILITIES /KEY DELIVERABLES
• Interpret and execute the Business and digital strategies of PostBank, and ensure that the BT Operations work plans, technology deployments are aligned to the Business objectives.
• Coordinate all BT bank projects and ensure that specified objectives are accomplished in accordance with priorities, time limitations, funding limitations or other specifications
• Plan, coordinate and implement security measures to safeguard information in computer files against accidental or unauthorized damage, modification, or disclosure.
• Monitor and maintain database security and database so¬ftware, in cooperation with IT Security and Compliance administrators.
• Initiate, facilitate, and promote activities to foster information security awareness within the bank
• Report on all the technology changes in place and work out a mechanism of updating the platforms to enable the bank to keep a competitive position through appropriate technology platforms.
• Administer service contracts with ISPs to maintain the highest level of service to the Branches and minimize any network downtime due to technical difficulties; coordinates with ISPs for maintenance and installation; oversee maintenance and management of critical network elements
• Oversees Bank’s vendor management program to ensure all third-party vendors and service providers are providing reliable and flexible solutions and cost controls that are consistent with strategic plans and business objectives.
• Coordinate the processes of updating the intranet to ensure standard procedures in the department
• Coordinate the business improvement processes to ensure that the bank keeps operating efficiently through automation
• Evaluate all ICT updates/upgrades and advise management on all changes in the technology platform bearing in mind the costs and benefits.
• Prepare and test the bank's disaster recovery plans for information systems
• Regularly prepare Management reports on the departmental activities.
• Prepare ad-hoc reports as and when required by other stakeholders
• Overall Supervisory responsibility involving staring, conducting performance appraisals, training, and developing subordinates.

FINANCIAL RESPONSIBILITY
• Ensure High availability of services for Business continuity
• Identifies opportunities for the appropriate and cost-effective investment of financial resources in IT systems.
• Contributes to the overall profitability of the Bank by budgeting, measuring and controlling costs associated with areas of responsibility

KEY PERFORMANCE MEASURES
• All documents received to be verified within the agreed turnaround time.
• KYC process to be maintained within agreed measures
• Performance aligned to agreed service level
• Exceed daily, weekly, and monthly agreed performance standards
• Comply with relevant policies, procedures, and regulations
• Minimize error rates on applications (within agreed error rate)
• Reduce operational loss

EDUCATION AND TRAINING
• Possession of a bachelor’s degree in Computer Science or Information Technology.
• A relevant advanced (Master’s or Postgraduate) University degree is an added advantage
• Professional Certification in technology governance and/or leadership – eg ITIL, CGEIT, CISM, or other relevant professional certification(s) in any other IT field

KNOWLEDGE AND EXPERIENCE
• At least 10 years of demonstrable working experience in a busy IT environment, 5 years of which attained at a Supervisory or managerial level in the enterprise IT space
• Experience with one or more IT engineering disciplines: e.g., Storage, databases (SQL Server), Virtualization/Server Hardware, Networking, Systems Development, IT Service Management.

BUSINESS BEHAVIOURS & SKILLS
• Implementation within the Budget and delivery of Business Technology projects on time.
• Ability to take decisions and progress towards goals in conditions of uncertainty.
• The ability to communicate clearly both verbally and in written form in a professional manner is deemed essential.
• Ability to demonstrate positive image and role model PBU’s values and leadership behaviours.
• A sense of ownership and pride in performance and its impact on the company’s success
• Must be a person of impeccable integrity

The Following Documents Should Accompany The Application Strictly Online:
• Detailed CV
• Certified copies of academic documents
• Applicants address and day time telephone contacts
• Postal/email address and daytime telephone contact of three referees of good standing in society one of which should be your current Supervisor.

JOB DETAILS:
• Uganda Cancer Society is seeking to recruit a dynamic person who will bereporting to, and working closely with, the Board of Directors (BOD). TheExecutive Director (ED) shall at all-times act in accordance with UCS’ currentpolicies. The ED is the key management leader of UCS. The ED is responsible foroverseeing the finance, administration, human resources and operations at thesecretariat. In addition, she/he will be in charge of programs, monitoring andevaluating the organization’s strategic plan. Other key duties includefundraising, marketing, and community outreach.

Location: Kampala
Type of Employment: Contract
Reports To: Board of Directors

Responsibilities And Tasks
Actual roles:
• Report to and work closely with the Board of Directors to seek theirinvolvement in policy decisions, fundraising and to increase the overallvisibility of the organisation.
• Serve as the primary spokesperson to the organization’s constituents, themedia and the general public.
• Lead fundraising/resource mobilisation efforts of the organisation
• Establish employment and administrative policies and procedures for allfunctions and for the day-to-day operation of UCS.
Upper Mulago Hill Road, Old Mulago
P.O. Box 3935 Kampala, Uganda
Tel: +256 392 178 067
Email: info@ugandacancersocity.org 
• Establish and maintain relationships with various organizations throughoutthe state and utilize those relationships to strategically enhance UCS’sMission.
• Recruit, train and mentor staff
• Monitor operationalization of the strategic plan and its attendant policiesand strategies.
• Oversee organization Board and committee meetings.
• Review and approve contracts for services.
• Oversee marketing and other communications efforts.
• Plan and operate organizational budgets.
• Any other duties as may be assigned from time to time by the Board ofDirectors.

Qualification
• A relevant masters’ degree including but not limited to; Public Health,Business Administration, Social Sciences, Public Administration andManagement, or any other related humanities. A PhD is of added advantage.
• Five or more years of senior nonprofit management experience

Experience
• Five or more years of senior non-profit management experience indirectorship or similar position in a reputable organisation.
Desired Competencies
• Transparent and high integrity leadership
• Ability to convey a vision of UCS’s strategic future to staff, board, volunteersand donors
• Knowledge of fundraising strategies and donor relations unique to nonprofitsector
• Strong organizational abilities including planning, delegating, programdevelopment and task facilitation
• Solid, hands-on, budget management skills, including budget preparation,analysis, decision-making and reporting
• Strong public speaking ability
• www.ugandacancersociety.org
• Skills to collaborate with and motivate board members and other volunteers
• Strong written and oral communication skills
• Ability to interface and engage diverse volunteer and donor groups
• Demonstrated ability to oversee and collaborate with staff