Deadline of this Job: 07 October 2022
ABOUT SPARK MICROGRANTS
Spark Microgrants believes in a world where everyone lives with dignity and determines their own positive future. Decades of prescriptive aid have sidelined the poor from the very programs meant to uplift them. We believe in local solutions and catalyzing rural villages facing poverty into action.
At the heart of Spark’s model, the Facilitated Collective Action Process (FCAP), are ‘town-hall’ style weekly meetings, in which women, men, young, old, plan together for their community’s future. Each village elects a leadership committee, establishes a village savings account, and launches a project of their choice.
Members receive training on financial management, transparency, leadership, village planning, and advocacy.
Spark trains partner organizations and works with governments to scale the FCAP as the model of choice to advance social and economic development, improve lives, and secure lasting change. Spark is now active in 500+ villages in 6 countries, improving the lives of over 500,000 people.
In Uganda the CoP is implementing the FCAP in locations of West Nile and Bulambuli district in Uganda.
Our partnership with Centre for Community Development in West Nile covering 20 partner communities spread across the Omugo and Rhino Camp refugee settlements housing both refugees from South Sudan and the Democratic Republic of Congo. We also have a memorandum of Understanding to implement the
FCAP in Bulambuli district with 55 partner communities currently.
As a team, we share a set of common values that shape how we work. These are:
1. Facilitators. We don’t impose; we enable others to generate impact.
2. Community-driven. We are motivated by what is best for the community.
3. Process-centered. The how of what we do is just as important as the what.
4. Authentic. Our vision and values live in everything we do.
5. Dynamic. We seek opportunities and are willing to take risks to serve our community partners better
THE ROLE
This role is crucial as we adopt and scale our model for families facing poverty to engage and lead in local planning and action. We need you to make sure we have 100% confidence in our data and can use them to make smart decisions as an organisation as well as help our partners do the same.
Under the supervision of the Community of Practice (partnerships) M&E Officer, the M&E Assistant will play an integral role in the collection, analysis and reporting of impact data at our District office at Bulambuli. You will be responsible for ensuring that high quality data are collected and utilised by the program team in decision making.
RESPONSIBILITIES
• Contributing to the development and design of logical measurement frameworks, monitoring systems and evaluation strategies, including participatory monitoring and feedback mechanisms for communities.
• Supporting the development of data collection tools especially for case studies and pilot monitoring and assessment.
• Ensure timely collection of continuous monitoring, research and learning data from all communities of operation in Bulambuli District including; Community monitoring data, Facilitator monitoring data, Project Monitoring data, Community evaluation data and bespoke research data by CBFs, Partner trainers and enumerators.
• Training, coordinating & overseeing 155 Community Based Facilitators (CBFs) on the use of the spark monitoring system to collect high quality routine monitoring data
• Training CoP staff attached to Bulambuli, Bulambuli Local government officials, Partner trainers and CBFs on how to use dashboards to develop actions based on the reports in the dashboards
• Conducting monitoring field visits frequently with the program staff to monitor progress of community projects, supporting community members to record project monitoring data to ensure that the collected data are of the right quality
• Conducting data quality audits through field visits, spot checks and working with the Quality Assurance officer to do data verification quarterly
• Analysing Bulambuli monitoring data, and presenting findings in CoP meetings on a weekly, monthly and quarterly basis.
• Being a liaison between product and communities by collecting any feedback/queries/issues on our monitoring system (commcare & dashboards) and working with the product team to resolve/act on them.
• Following up with CBFs and Partner trainers to ensure that data related action points from CoP meetings are implemented
• Preparing quarterly reports to Local Government offices and representing Spark at the implementing partners’ meetings at District offices.
• Working with the Program team to document lessons learnt and community success stories on a quarterly basis about the FCAP and any running pilots.
• Contributing to any other assignments as identified by your supervisor.
REQUIREMENTS:
Essential:
• A bachelor’s degree in a quantitative discipline from a recognized university
• Strong quantitative analysis skills
• One to two years’ work experience in program/project monitoring and evaluation, research, or data management and analysis position
• Strong knowledge of Excel
• Experience in reporting writing for project monitoring and evaluation
• Ability to communicate effectively in English, both written and spoken
• Knowing Lugisu/Lumasaba (spoken) will be an added advantage.
• Ability to communicate in a highly professional manner with a variety of audiences
• High level of attention to detail
• Flexible and able to adapt to change
Desirable:
• A Bachelor's degree in a quantitative discipline like Statistics, quantitative economics, Mathematics, Monitoring and Evaluation or a related course
• Experience in qualitative and quantitative data collection using Mobile technology
• Demonstrated passion for community led development projects/programs
• Understanding of analysis software: NVivo, STATA, SPSS or R
• Experience in managing a team of enumerators/staff
WHY WORK WITH US?
• You will be joining a dynamic team that hails from ten countries around the world and is committed to our vision
• You will have the freedom and autonomy to make your role your own. We want to hear your innovative ideas, your vision for the future, and your critical questions.
• We respect and value work-life balance and your need for downtime, vacation, and reflection.
• You will join a dynamic and growing organization with a clear pathway to learning and career advancement.
• In addition to salary, Spark offers other benefits, including generous paid time off and family leave, monthly communications and professional development stipends.
Purpose and Objectives
To identify the understanding of inclusive programming and the level of accessibility of program services to marginalized and vulnerable groups for more inclusive programing in target refugee settlements– Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
To identify needs and barriers accessing services for marginalized and vulnerable refugees and host communities – Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
To provide recommendations for more inclusive programming in target refugee settlements– Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements for ALIGHT and other service providers/ actors; as well as recommendations for a subsequent training with service providers.
KEY DUTIES & RESPONSIBILITIES
• Inception report for the planned research, including a dissemination plan for the report
• Liaison with UNHCR and OPM on the planned research to obtain input and buy in on the research design; as well as any necessary permission required from OPM for the research
• Conduct a do no harm approach and risk assessment for the research; as well as signposting for support/ services in case this is needed for research participants following the research
• Identify extremely vulnerable and marginalized asylum seekers and refugees to participate in the research
• Draft data collection tools and finalise these based on input from ALIGHT, UNHCR and OPM
• Conduct Key Informant Interviews with service providers and actors in the target settlements
• Map the marginalized community by geography and size and other pertinent characteristics;
• Hire data collectors to aid in the data collection
• Conduct the data collection with extremely vulnerable and marginalized asylum seekers and refugees assessing their needs and the barriers to accessing services and their needs being met by service providers;
• Draft report on findings and recommendations for inclusive programming and good practices that can be scaled up by key stakeholders;
• Share the report with respective stakeholders to receive feedback on findings and recommendations in report;
• Liaising and working closely with UNHCR hold stakeholder roundtable in settlements to discuss the report;
• Finalise the report including feedback from ALIGHT, UNHCR, OPM and other stakeholders
• Work closely with the ALIGHT Uganda office, ORAM’s parent organization and partner on the ground on coordination and support.
REQUIREMENTS
Relevant research qualification
• Experience in conducting field research, ideally in refugee settings, with demonstrated evidence with 2 examples of relevant work
• Proven ability to conduct inclusive and sensitive needs assessments;
• Proven high level of written English;
• Proven experience in report writing;
• Knowledge on the humanitarian setting, asylum and migration in Uganda;
• A good understanding of the humanitarian principles and operations of the UNHCR in Uganda, as well as other key stakeholders in the field;
• Knowledge and understanding of issues facing the most vulnerable and socially marginalized asylum seekers and refugees;
• Proven ability to work with diverse communities;
• Dedication to inclusion of marginalized communities;
• High level of professionalism;
• Creativity and strong problem-solving skills;
• Ability to work independently as well as part of a team;
• Ability to work remotely;
• Ability to connect with a wide range of stakeholders;
• Discipline, strong organizational skills and attention to detail required;
• Knowledge of French and / or Swahili a plus.
• Experience in data analysis, presentation methods and data analysis.
Purpose and Objectives
• To increase the accessibility of program services to marginalized and vulnerable groups for more inclusive programing in Uganda – Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
• To strengthen the knowledge and skills of duty bearers and services providers on inclusion of marginalized and vulnerable groups in planning for services.
• To provide training sessions to provide duty bearers and service providers with an understanding of inclusive programming and working with marginalized and vulnerable groups.
KEY DUTIES & RESPONSIBILITIES
• Inception report outlining the training plan, schedule, target groups etc., based on assessment report
• Set up and hold meetings with ALIGHT, UNHCR and OPM to discuss the consultancy and initial plans for the trainings and solicit input
• Develop training content together with ORAM’s Senior Program Manager and Field Research Consultant; in consultation with and input from ALIGHT, UNHCR and OPM
• Map the service providers and duty bearers targeted for the training
• Prepare training content schedule, invitation letters etc, to the targeted service providers and duty bearers
• Organize and conduct training sessions for service providers and duty bearers on the inclusion of marginalized and vulnerable refugee groups in five refugee settlements;
• Conduct pre and post-training surveys;
• Evaluate the impact of the training sessions on inclusive programming;
• Draft report on training impact;
• Dissemination of the training findings
• Provide regular reports to ORAM’s Senior Program Manager;
• Act as the organization’s point person and ambassador in Uganda;
REQUIREMENTS
• Relevant qualifications suitable for this consultancy i.e., Inclusivity, Trainer
• Experience in training on inclusion with demonstrated evidence of experience i.e. submission of training reports
• Proven ability to develop specified training content;
• Proven high level of written and spoken English;
• Knowledge on the humanitarian setting, asylum and migration in Uganda;
• A good understanding of the humanitarian principles and operations of the UNHCR in Uganda, as well as other key stakeholders in the field;
• Knowledge and understanding of issues facing the most vulnerable and socially marginalized asylum seekers and refugees;
• Proven ability to work with diverse communities;
• Dedication to inclusion of marginalized communities;
• High level of professionalism;
• Ability to work independently;
• Ability to work remotely;
• Ability to connect with a wide range of stakeholders;
• Discipline, strong organizational skills and attention to detail required.
Job Summary
The purpose of this job is to ensure that CP interventions in the respective regions are delivered with the requisite quality, in full compliance to the approved TP guidance, in application of CP technical knowledge, expertise and skills, using the approved models while maintaining fidelity, in close partnership with the structures in the CP system at community level, in government at district and regional level and other non-government actors and using evidence for advocacy at the district levels
Key Duties and Responsibilities:
Technical Planning and Implementation
• Work with the POs to plan, organize and coordinate capacity-building activities in the region ensuring efficiency and quality implementation against set targets.
• Facilitate effective implementation of the approved CP models e.g. Child Protection and Advocacy, Channels of Hope - Protection, Peace Road and other models and ensure fidelity.
• Track completeness of the capacity building cycle for POs.
• Liaison between CP actors and the POs, The TPO will also closely work with the POs to identify programming issues for the attention of the TPM-CP and Programs Director.
• Participate in development of materials and in & program innovation
• Ensure CP work plans and budgets are made in time
• Participate in CP assessments and analyses as may be required from time to time
• Develop and participate in the development of Area Operation Plans, Detailed Implementation Plans, among others and ensure timely implementation and realization of deliverables and targets, by CP teams in the region.
• Document and manage CP and other operational issues and where necessary escalate to the RPM and/or TPM – CP.
Capacity Building
• The TPO shall supervise and build capacity of the CP team in the region to effectively implement CP interventions to expected standards, on time and realizing targets. Specifically, the TPO shall:
• In close collaboration with Technical specialists, the TPO shall organize trainings and learning opportunities to build capacity of the CP teams in the region, based on observed needs.
• Routinely coach and mentor POs through on-the-job training, guidance and support
• Facilitate trainings for partners, stakeholders and government on Child Protection e.g. child participation, ToTs for CPA model and CVA in the region
• Document success/impact stories - : The TPO will guide the PO on stories of interest and track outputs regularly to ensure that the processes are documented well.
• Support the Region & respective Clusters to integrate and mainstream child protection, child and youth participation across all TPs.
• Orientation of POs on the models and approaches, reporting, strategy etc
Stakeholder Engagement, Networking, Collaboration & Coordination at District & Regional Levels
• Overall, the TPO should facilitate a collaborative environment to promote effective coordination with a range of actors to ensure that children and their families have access to multi-sectorial services and to facilitate mainstreaming of risk mitigation and prevention efforts. Specifically, the TPO shall:
• Liaise with the local government structures (especially the DCDO, DPSWOs, CDOs) and other partners in regard to boosting protection of children, planning, implementation, monitoring and evaluation of CP interventions, analyzing and seizing opportunities and leveraging all CP resources to improve sustainability.
• Participate in CP Coordination/Working/Inter-agency groups at district/regional levels to ensure holistic support for survivors of child abuse, neglect and violence against children, including participation in strengthening CP referral pathways.
• Engage the districts on a quarterly basis clearly highlighting World Vision’s support (This should be held at regional level)
• Participate in joint monitoring & supervision activities organized by the DCDO/DPSWOs on a quarterly basis and/or cause the DCDO/DPSWO to organize these activities so as to highlight any challenges that could be affecting provision of CP services to children at the lowest community levels.
• Foster effective communication internally and externally, at all times.
• Joint planning with the district Health team. To participate in the annual work planning exercise but also to engage the districts on quarterly basis clearly highlighting World Vision’s support (This should be held at regional level)
• Advocacy; the TPO will use the engagement with the District leadership to front critical issues that need their intervention and escalate any issues to higher levels
• The TPO will support the PO and CVAs to generate and analyze the relevant data to build case for the advocacy issues
Advocacy, Safeguarding and Community Mobilization
The TPO will engage in advocacy in the region. Specifically, he/she will:
• Undertake initiatives that offer unique opportunities for advancing interventions to end violence against children through advocacy.
• Use the engagement with the District leadership to front critical issues that need their intervention and escalate any issues to higher levels i.e. do advocacy. The TPO will thus support the PO and CVAs to generate and analyze the relevant data to build a case for the advocacy issues.
• Support and lobby the Local Governments to ensure functionality of CP structures and systems at all levels (both formal and informal) to enhance response, reporting and referral using the Child Protection and Advocacy (CPA) Model.
• Lead the CP team to effectively engage communities to prevent and respond to abuse and violence against children using approaches such as Citizen Voice and Advocacy, that promote inclusive participation, non-discrimination and empowerment of communities to demand for changes.
• Ensure children meaningfully participate in advocacy initiatives in line WV Safeguarding policy and Child Participation guidelines.
• As may be needed for difficult or complex cases, source for assistance internally, from the Advocacy team and others.
• Prepare and organize district level advocacy events in coordination with the WV Advocacy team, POs and relevant stakeholders.
• Will be the point person for advocacy, peace and safeguarding interventions in the respective region.
• Ensure the functionality of Child participation and development centres (CDPCs
Monitoring and Evaluation
• Reporting: the TPO will work closely with the POs and DPSWOs to track performance of the CP TP in the region, performance of CP structures/actors; linking community CP structures to formal CP structures/actors. The TPO will guide the CP team on effectiveness and efficiency of the CP interventions, prioritization and resource allocation.
• Quality assurance: The TPO together with the PO will regularly visit the community to validate data and information received about cases, performance of CP structures, etc. and provide technical support supervision to the PO.
• Conduct quarterly, bi-annual and annual monitoring in-line with the M&E framework for the CP TP and share findings and recommendations
• Provide timely and accurate monthly, quarterly, bi-annual and annual reports required by World Vision in line with the guidance provided and timelines, to the RPM and TPM-CP.
• Analyze CP trends and develop and align project strategies to meet needs.
• Document and disseminate CP learning and best practices
• Analyze and follow up management of RCs with CP needs and challenges and regularly track their access to the services as needed from time to time.
• Compile the CP components of the organizational report, which will be submitted every quarter to each of the DPSWOs in the districts of operation.
• In addition, compile and share CP data with the DPSWOs and provide support when necessary to ensure World Vision meets the requirement on quarterly reporting for NGOs to the districts. The TPO will also work with Program Regional Program Managers and Cluster Program Managers to ensure World Vision submits quarterly reports on the interventions it provides to the respective departments especially DPSWOs.
Resource Mobilisation
• Participate in proposal development and meeting with donors on CP – related engagements/visits in the region.
• Oversee CP projects and work with the POs in the region to ensure their contribution to the overall CP program is visible both internally and externally.
People Management
• Functionally manage and lead the CP team in the region.
• In liaison with the AP Manager who is the primary supervisor support the annual appraisal of POs against responsibilities and key performance Indicators are conducted in time.
Qualifications, Skills and Experience:
• University degree in Social Work, Social Sciences, Public Health, Law or other relevant field of study. A Master’s degree is an added advantage.
• Post Graduate Qualification in Human Rights, Project Planning & Management, Development Studies or law from a recognized institution is an added advantage.
• A minimum of 5 years of child protection programming, project management and supervision to teams
• Familiarity with standards and guidelines for Child Protection programming, coordination and guidance
• Ability to identify CP gaps in a given context to inform a holistic response for children.
• Good presentation, collaboration and networking skills for engagement with key child protection actors, UN agencies, other child rights CSOs (including Faith & cultural institutions) as well as government departments especially at district levels.
• Skills and experience in local level Advocacy that is evidence-based and ability to mobilize communities.
• Experience in capacity building and strengthening for various actors including duty bearers in understanding of and responding to child protection.
Key Responsibilities:
Back ground
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Purpose
The Project Coordinator will provide day to day leadership and coordination with all relevant stakeholders in the implementation of all the stages of the Uganda Malaria Elimination project: Soroti and Katakwi districts ensuring that all planned activities are implemented in a timely and efficient, and effective manner and according to the agreed World Vision Uganda, and donor guidelines. The project is intended to contribute to the elimination of malaria in the districts of Soroti and Katakwi through malaria prevention and control interventions.
Key Outputs/Responsibilities.
Project leadership and management
• Provider oversight leadership and management of project staff and partners
• Monitoring and supervision of implementation of project interventions.
• Lead and coordinate with all stakeholders, partners and sub-grantee for the project.
• Ensure implementation is within the design timelines and are aligned to MOH sector and WVU national strategy.
• Liaise with DHT, health facility leadership to ensure that data is captured and reported in MOH HMIS tools
• Organize design workshops and stakeholder engagements.
• Facilitate the process of identifying & hiring of baseline consultant including participation in reviewing research proposals from consultants.
• Liaise with M&E unit to develop qualitative and quantitative assessment data collection tools for routine data collection.
• Monitor and track timely review of documents, and secondary data collection.
• Coordinate response and feedback from NO, partners and WVU on implementation process reports.
• Lead project launch and implementation start up.
Project implementation, documentation and reporting
• Provide day to day leadership to project teams in planning, implementing and reporting of project activities as per approved DIP, and budget
• Continuously review implementation progress, work with team to develop and track catch up plans and ensure follow through.
• Guide and provide technical support to project officers and partners
• Strengthen capacity of implementing partners at village, sub county and district level
• Ensure the overall project targets and goals are achieved and sustainable
• Compile field visit and data validation reports and identify opportunities for improvement and present monthly, quarterly, bi-annual and annual reports in line with WV & donor standards
Project monitoring and evaluation
• Support effective monitoring, documentation and reporting in compliance with agreed standards
• Ensure full participation of beneficiary communities, with particular regard for those marginalized due to gender and disability, in design, monitoring and evaluation by attending community mobilizations, meetings and community trainings.
• Work closely with health specialist for the purpose of the project quality assurance
• Work closely with district biostatistician and HIA to ensure routine data capture and reporting
Finance management
• Ensure proper management of financial resources and assets in line with WV policies and donor requirements
• Support partners and sub grantees to adhere to WV finance and asset management policies
• Work with the grants unit and SO to seek approval for any proposed change to approved budget and activities prior to implementing the changes.
• Responsible for providing oversight and management of project risks – actively identify, assess, report and update project risk registers as required.
Networking and collaboration
• Engage with District and Sub County Health authorities and support the Program Managers, and RPM in managing relations with government structures and civil society coalitions
• Effectively network with local government structure and any other agencies undertaking activities in the target community and ensure that such activities are well integrated with World Vision and community activities to promote sustainability and ownership of interventions in planning and implementation.
• Identify areas for lobbying and advocacy and work with the Health, nutrition, gender and disability sector specialists and advocacy teams to respond and address the issues
• Undertake any other duties as may be assigned
Qualifications: Education/Knowledge/Technical Skills and Experience
• A minimum of 5 years’ experience implementing community health programs. Experience managing and or implementing Integrated Community Case management (ICCM) programs is strong added advantage.
• Good experience and understanding of integrated health programming
• Experience leading teams and working with partners
• Must have strong organizational skills and ability to work with diverse teams across the organization
• Excellent skills required in program assessments and design, reporting, documentation, monitoring and evaluation
• Experience working with communities; good knowledge of the public health system and structures
• Must be a creative individual with strong sense of vision, commitment and priorities
• A mature and committed Christian, able to stand above denominational diversities
• Must have strong organizational skills and an ability to work with diverse teams across considerable distances.
• Excellent communication skills (written and oral) and with strong leadership and interpersonal skills
• Bachelor’s Degree in health, nutrition, clinical studies, development studies, or related discipline.
• A Master’s Degree in Public Health is an added advantage
• Report writing skills,
• working under minimum supervision,
• Solution oriented approaches and management of diverse human resource.
• Computer Literacy
• Resource mobilization
ORGANISATION OVERVIEW & ROLE PURPOSE
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
The Sponsorship and Programme Assistant is responsible for supporting the Sponsorship Manager and the Head of Program Development and Quality in giving support to and promotion of PlU’s goals in growth, customer satisfaction and establishing an effective linkage with National Offices (NO) and other stakeholders, ensuring that both units offer efficient and adequate support to field operations
ROLE DIMENSIONS:
• Child Sponsorship is a critical component of PIU’s strategy and it is, therefore, essential for the Sponsorship systems to be managed effectively. The job provides valued administrative support to two departments (Sponsorship and Programs) so that they are able to deliver against Plan International Commitments, Policies and Procedures. it involves multitasking roles
• The role has a significant Quality Assurance component, ensuring that communications between Sponsored Children &/or their Parents and National Offices / Sponsors are appropriate, timely and in line with quality standards. In addition, that sponsorship data entered into the system is complete, accurate and timely.
• The position is not responsible for managing a budget; indirectly, the quality of communications impacts the continued commitment of sponsors and can, therefore, effect fundraising.
• While this position is office based, the holder requires very good communication and team work abilities to be able to effectively deliver on the job. The post holder will demonstrate the ability to solve problems in a very prompt manner. The Post holder will also ensure adherence to the business rules of sponsorship as well as policies and procedures in the execution of his or her role while promoting a culture for delivery of results, both short and long term. And he or she will demonstrate the ability to work in cross functional teams, to pay attention to detail and solve problems in a very prompt manner.
Level of contact with children
Occasional physical interaction with children but extensive contact with child Data
Key result areas:
KRA 1: Plan International Commitments and Caseload Management
• Provide administrative support to the Sponsorship Manager, Sponsorship Coordinator, and the Field Teams responsible for enrolment of Sponsored Children (SCs);
• Provide sponsorship support to the field offices as and when such requests arise, by ensuring that materials are well designed and procured and despatched to the field in a timely manner
• Participate in producing sponsorship marketing materials like videos to attract more sponsors
• Prepare and submit the country green sheet for review by the sponsorship manager by 1st April every year
• Review 100% of sponsorship communications that are sent to CO to ensure that they comply with the requirements of the Plan International commitments
• Support in the delivery of sponsorship trainings for new staff members
• Extract data using child data query tool to ensure that there is no backlog for SC graduations
KRA 2: Sponsorship Communications and Reports
• Provide routine support to the sponsorship department in managing production of Quality Sponsorship Communications) in line with the Plan International commitments and sponsorship manual
• Process incoming communications:
• Track and receive all incoming communications from the national offices (gifts and letters) and ensure a weekly check at post office for any incoming gifts from Nos
• Coordinate all relocations to Kampala from all the program areas, by following up their current location, taking photos, and uploading the package onto FTP for the Sponsorship Coordinators to upload a complete package onto child data
• Weekly sort out gifts as they come in and ensure that such gifts are dispatched in a timely manner to the respective programme areas with the accompanying tracking form.
• Ensure that SP addresses do not leave country office.
• Maintain the filing of all the sponsorship reports for easy reference
• Edit and compile cancellation memos from the field before forwarding to the sponsorship manager for final review and approval and later upload them onto FTP for sponsorship coordinators to upload onto child data
• Develop and operate a tracking system to ensure that all correspondence is accurate and dealt with in an appropriate and timely manner:
• Ensure weekly, monthly and quarterly analysis of the National Office Inquiries received by the country and discussing with SM for development education, programming and further improvement of the underlying processes
• Ensure that responses to requests are made in an accurate and timely manner. Further inform the SM of all critical requests that may require their closer follow up
• Based on monthly dispatches of SC gifts to the field and after dispatch from the CO, conduct quarterly visits to the respective PAs to verify whether the SC gifts have been received, entered into child data and distributed to the respective SCs within a period of one month.
• Produce a back to office report with a summary of key findings/recommendations to inform programming
• Refer all controversial gifts/ statements in SP letters to the Sponsorship Manager for review and further action
• Ensure that sorting of parcels and gifts that are due for dispatch to NOs or that are misdirected, unlabeled are timely dispatched in line with the gift policy.
• Process SC communications in accordance with the procedure:
• Coordinate with the sponsorship coordinators and Administration coordinators to ensure transportation of the gifts to the programme area is made in a timely manner
• Coordinate with the courier companies to dispatch of all SC communications that come from all the programme areas to the different National offices is done in a timely manner
KRA 3: Relationship building and communications with the National office
• Provide administrative support to Field Teams as they engage with communities;
• Conduct quarterly visits to the respective programme areas to verify the SC communication delay reports (SCCDRs) and cancellations
• Carry out SC home Visits and ensure that feedback is shared with the sponsorship coordinators, and the sponsorship manager to follow-up with the concerned teams
• Support in production of quality and timely sponsorship /program area reports (SPARs) by editing photos, formatting and proofreading the document
• Coordinate all SP visits by preparing a quarterly summary schedule of all SP visits to the Sponsorship Manager (SM) and the field
• Accompany Sponsors to meet the sponsored families
• Develop and discuss with the Sponsorship Manager a list of all emerging issues from the sponsor visits for programming and further improvement of the underlying processes
• Produce a back to office report with a summary of key findings/recommendations to inform programming
KRA 4: Corporate Systems and Processes
• Input required data into the Sponsorship Corporate System ensuring that it effectively supports the information management requirements of field teams, the Country Office, and Plan International:
• Analyze sponsorship data regarding SCCDRs, NOIs, and sponsor visits on weekly, monthly, quarterly and annual basis and share with sponsorship manager
• Compile weekly & monthly sponsorship reports and share with sponsorship manager for further follow-up with field staff on gaps identified
• Contribute to design of sponsorship documents and products for sharing with NOs and sponsors
• Coordinate staff meetings and follow-up on agreed actions in relation to sponsorship processes
• Ensure that gifts are tracked
• SC Cancellation and Graduations:
• Review all cancellation/graduation memos before submitting to the Sponsorship Manager for approval
• Export SC active file using child data query tool to analyse the cancellations for SC graduations to ensure zero backlog.
KRA 5: Program and Project targets
Provide support to the country programme team (CPT) in promotion of PlU’s goals in growth and offering efficient and adequate support to field operations:
• Provide coordination support for all program-related external visitors, ensuring all preparations are made, communications shared with the country programme team and Executive Assistant
• Prepare and maintain CPT events calendar on a quarterly basis
• Provide logistical and organizational support in procuring and preparing required materials and supplies for all program-related workshops, meetings and trainings
• Maintain a documentation system for Program documents both manual and electronic
• Serve as the permanent secretary for documenting and circulating CO CPT meeting minutes. Further ensure that such minutes are accurately documented and subsequently shared in a timely manner
KRA 6: Safeguarding, Gender Equality & Inclusion
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
ROLE REQUIREMENTS:
Qualifications
• Advanced Diploma in Secretarial Studies, Business Administration or any other related field.
• Must have achieved a minimum of A-level education.
• Must have at least 2 years working experience preferably with an NGO.
Leadership Competencies
• Myself as a Leader
• Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.
Lasting Impact
• Focuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.
• Open & Accountable
• Understands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources, including own time.
• Work Well Together
• Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.
• Inclusive & Empowering
• Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.
Skills & Knowledge
• Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.
• Critical Business Management Competencies
• Good understanding of broad trends in the development and humanitarian sector and key external organisations relevant to the [thematic area of job].
• Good track record of planning and organising work effectively; managing time to deliver results against agreed priorities, objectives and quality requirements, to time and within budget.
• Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.
• Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection; Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of compliance
• Strong written and spoken communication skills, especially in English language, with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
• Good teamworking skills, including an ability to listen well to others, appreciate viewpoints, and respond positively to diversity.
• Critical Technical Competencies
• Good computer skills especially in Micro-soft Word and Excel
• Good typing skills of not less than 50 words per minute.
• Knowledge and Experience in Database management may be an added advantage.
• Must demonstrate ability to generate and utilise digital images
• Has experience in Basic backup and recovery procedures for corporate systems.
• Has experience working on a LAN environment.
ABOUT SPARK MICROGRANTS
Spark Microgrants believes in a world where everyone lives with dignity and determines their own positive future. Decades of prescriptive aid have sidelined the poor from the very programs meant to uplift them. We believe in local solutions and catalyzing rural villages facing poverty into action.
At the heart of Spark’s model, the Facilitated Collective Action Process (FCAP), are ‘town-hall’ style weekly meetings, in which women, men, young, old, plan together for their community’s future. Each village elects a leadership committee, establishes a village savings account, and launches a project of their choice.
Members receive training on financial management, transparency, leadership, village planning, and advocacy.
Spark trains partner organizations and works with governments to scale the FCAP as the model of choice to advance social and economic development, improve lives, and secure lasting change. Spark is now active in 500+ villages in 6 countries, improving the lives of over 500,000 people.
In Uganda the CoP is implementing the FCAP in locations of West Nile and Bulambuli district in Uganda.
Our partnership with Centre for Community Development in West Nile covering 20 partner communities spread across the Omugo and Rhino Camp refugee settlements housing both refugees from South Sudan and the Democratic Republic of Congo. We also have a memorandum of Understanding to implement the
FCAP in Bulambuli district with 55 partner communities currently.
As a team, we share a set of common values that shape how we work. These are:
1. Facilitators. We don’t impose; we enable others to generate impact.
2. Community-driven. We are motivated by what is best for the community.
3. Process-centered. The how of what we do is just as important as the what.
4. Authentic. Our vision and values live in everything we do.
5. Dynamic. We seek opportunities and are willing to take risks to serve our community partners better
THE ROLE
This role is crucial as we adopt and scale our model for families facing poverty to engage and lead in local planning and action. We need you to make sure we have 100% confidence in our data and can use them to make smart decisions as an organisation as well as help our partners do the same.
Under the supervision of the Community of Practice (partnerships) M&E Officer, the M&E Assistant will play an integral role in the collection, analysis and reporting of impact data at our District office at Bulambuli. You will be responsible for ensuring that high quality data are collected and utilised by the program team in decision making.
RESPONSIBILITIES
• Contributing to the development and design of logical measurement frameworks, monitoring systems and evaluation strategies, including participatory monitoring and feedback mechanisms for communities.
• Supporting the development of data collection tools especially for case studies and pilot monitoring and assessment.
• Ensure timely collection of continuous monitoring, research and learning data from all communities of operation in Bulambuli District including; Community monitoring data, Facilitator monitoring data, Project Monitoring data, Community evaluation data and bespoke research data by CBFs, Partner trainers and enumerators.
• Training, coordinating & overseeing 155 Community Based Facilitators (CBFs) on the use of the spark monitoring system to collect high quality routine monitoring data
• Training CoP staff attached to Bulambuli, Bulambuli Local government officials, Partner trainers and CBFs on how to use dashboards to develop actions based on the reports in the dashboards
• Conducting monitoring field visits frequently with the program staff to monitor progress of community projects, supporting community members to record project monitoring data to ensure that the collected data are of the right quality
• Conducting data quality audits through field visits, spot checks and working with the Quality Assurance officer to do data verification quarterly
• Analysing Bulambuli monitoring data, and presenting findings in CoP meetings on a weekly, monthly and quarterly basis.
• Being a liaison between product and communities by collecting any feedback/queries/issues on our monitoring system (commcare & dashboards) and working with the product team to resolve/act on them.
• Following up with CBFs and Partner trainers to ensure that data related action points from CoP meetings are implemented
• Preparing quarterly reports to Local Government offices and representing Spark at the implementing partners’ meetings at District offices.
• Working with the Program team to document lessons learnt and community success stories on a quarterly basis about the FCAP and any running pilots.
• Contributing to any other assignments as identified by your supervisor.
REQUIREMENTS:
Essential:
• A bachelor’s degree in a quantitative discipline from a recognized university
• Strong quantitative analysis skills
• One to two years’ work experience in program/project monitoring and evaluation, research, or data management and analysis position
• Strong knowledge of Excel
• Experience in reporting writing for project monitoring and evaluation
• Ability to communicate effectively in English, both written and spoken
• Knowing Lugisu/Lumasaba (spoken) will be an added advantage.
• Ability to communicate in a highly professional manner with a variety of audiences
• High level of attention to detail
• Flexible and able to adapt to change
Desirable:
• A Bachelor's degree in a quantitative discipline like Statistics, quantitative economics, Mathematics, Monitoring and Evaluation or a related course
• Experience in qualitative and quantitative data collection using Mobile technology
• Demonstrated passion for community led development projects/programs
• Understanding of analysis software: NVivo, STATA, SPSS or R
• Experience in managing a team of enumerators/staff
WHY WORK WITH US?
• You will be joining a dynamic team that hails from ten countries around the world and is committed to our vision
• You will have the freedom and autonomy to make your role your own. We want to hear your innovative ideas, your vision for the future, and your critical questions.
• We respect and value work-life balance and your need for downtime, vacation, and reflection.
• You will join a dynamic and growing organization with a clear pathway to learning and career advancement.
• In addition to salary, Spark offers other benefits, including generous paid time off and family leave, monthly communications and professional development stipends.
Deadline of this Job: 23rd September 2022
Purpose and Objectives
To identify the understanding of inclusive programming and the level of accessibility of program services to marginalized and vulnerable groups for more inclusive programing in target refugee settlements– Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
To identify needs and barriers accessing services for marginalized and vulnerable refugees and host communities – Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
To provide recommendations for more inclusive programming in target refugee settlements– Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements for ALIGHT and other service providers/ actors; as well as recommendations for a subsequent training with service providers.
KEY DUTIES & RESPONSIBILITIES
• Inception report for the planned research, including a dissemination plan for the report
• Liaison with UNHCR and OPM on the planned research to obtain input and buy in on the research design; as well as any necessary permission required from OPM for the research
• Conduct a do no harm approach and risk assessment for the research; as well as signposting for support/ services in case this is needed for research participants following the research
• Identify extremely vulnerable and marginalized asylum seekers and refugees to participate in the research
• Draft data collection tools and finalise these based on input from ALIGHT, UNHCR and OPM
• Conduct Key Informant Interviews with service providers and actors in the target settlements
• Map the marginalized community by geography and size and other pertinent characteristics;
• Hire data collectors to aid in the data collection
• Conduct the data collection with extremely vulnerable and marginalized asylum seekers and refugees assessing their needs and the barriers to accessing services and their needs being met by service providers;
• Draft report on findings and recommendations for inclusive programming and good practices that can be scaled up by key stakeholders;
• Share the report with respective stakeholders to receive feedback on findings and recommendations in report;
• Liaising and working closely with UNHCR hold stakeholder roundtable in settlements to discuss the report;
• Finalise the report including feedback from ALIGHT, UNHCR, OPM and other stakeholders
• Work closely with the ALIGHT Uganda office, ORAM’s parent organization and partner on the ground on coordination and support.
REQUIREMENTS
Relevant research qualification
• Experience in conducting field research, ideally in refugee settings, with demonstrated evidence with 2 examples of relevant work
• Proven ability to conduct inclusive and sensitive needs assessments;
• Proven high level of written English;
• Proven experience in report writing;
• Knowledge on the humanitarian setting, asylum and migration in Uganda;
• A good understanding of the humanitarian principles and operations of the UNHCR in Uganda, as well as other key stakeholders in the field;
• Knowledge and understanding of issues facing the most vulnerable and socially marginalized asylum seekers and refugees;
• Proven ability to work with diverse communities;
• Dedication to inclusion of marginalized communities;
• High level of professionalism;
• Creativity and strong problem-solving skills;
• Ability to work independently as well as part of a team;
• Ability to work remotely;
• Ability to connect with a wide range of stakeholders;
• Discipline, strong organizational skills and attention to detail required;
• Knowledge of French and / or Swahili a plus.
• Experience in data analysis, presentation methods and data analysis.
Deadline of this Job: 23rd September 2022
• To increase the accessibility of program services to marginalized and vulnerable groups for more inclusive programing in Uganda – Nakivale, Oruchinga, Kyangwali, Kyaka II, Rwamwanja settlements.
• To strengthen the knowledge and skills of duty bearers and services providers on inclusion of marginalized and vulnerable groups in planning for services.
• To provide training sessions to provide duty bearers and service providers with an understanding of inclusive programming and working with marginalized and vulnerable groups.
KEY DUTIES & RESPONSIBILITIES
• Inception report outlining the training plan, schedule, target groups etc., based on assessment report
• Set up and hold meetings with ALIGHT, UNHCR and OPM to discuss the consultancy and initial plans for the trainings and solicit input
• Develop training content together with ORAM’s Senior Program Manager and Field Research Consultant; in consultation with and input from ALIGHT, UNHCR and OPM
• Map the service providers and duty bearers targeted for the training
• Prepare training content schedule, invitation letters etc, to the targeted service providers and duty bearers
• Organize and conduct training sessions for service providers and duty bearers on the inclusion of marginalized and vulnerable refugee groups in five refugee settlements;
• Conduct pre and post-training surveys;
• Evaluate the impact of the training sessions on inclusive programming;
• Draft report on training impact;
• Dissemination of the training findings
• Provide regular reports to ORAM’s Senior Program Manager;
• Act as the organization’s point person and ambassador in Uganda;
REQUIREMENTS
• Relevant qualifications suitable for this consultancy i.e., Inclusivity, Trainer
• Experience in training on inclusion with demonstrated evidence of experience i.e. submission of training reports
• Proven ability to develop specified training content;
• Proven high level of written and spoken English;
• Knowledge on the humanitarian setting, asylum and migration in Uganda;
• A good understanding of the humanitarian principles and operations of the UNHCR in Uganda, as well as other key stakeholders in the field;
• Knowledge and understanding of issues facing the most vulnerable and socially marginalized asylum seekers and refugees;
• Proven ability to work with diverse communities;
• Dedication to inclusion of marginalized communities;
• High level of professionalism;
• Ability to work independently;
• Ability to work remotely;
• Ability to connect with a wide range of stakeholders;
• Discipline, strong organizational skills and attention to detail required.
Deadline of this Job: 23rd September 2022
The purpose of this job is to ensure that CP interventions in the respective regions are delivered with the requisite quality, in full compliance to the approved TP guidance, in application of CP technical knowledge, expertise and skills, using the approved models while maintaining fidelity, in close partnership with the structures in the CP system at community level, in government at district and regional level and other non-government actors and using evidence for advocacy at the district levels
Key Duties and Responsibilities:
Technical Planning and Implementation
• Work with the POs to plan, organize and coordinate capacity-building activities in the region ensuring efficiency and quality implementation against set targets.
• Facilitate effective implementation of the approved CP models e.g. Child Protection and Advocacy, Channels of Hope - Protection, Peace Road and other models and ensure fidelity.
• Track completeness of the capacity building cycle for POs.
• Liaison between CP actors and the POs, The TPO will also closely work with the POs to identify programming issues for the attention of the TPM-CP and Programs Director.
• Participate in development of materials and in & program innovation
• Ensure CP work plans and budgets are made in time
• Participate in CP assessments and analyses as may be required from time to time
• Develop and participate in the development of Area Operation Plans, Detailed Implementation Plans, among others and ensure timely implementation and realization of deliverables and targets, by CP teams in the region.
• Document and manage CP and other operational issues and where necessary escalate to the RPM and/or TPM – CP.
Capacity Building
• The TPO shall supervise and build capacity of the CP team in the region to effectively implement CP interventions to expected standards, on time and realizing targets. Specifically, the TPO shall:
• In close collaboration with Technical specialists, the TPO shall organize trainings and learning opportunities to build capacity of the CP teams in the region, based on observed needs.
• Routinely coach and mentor POs through on-the-job training, guidance and support
• Facilitate trainings for partners, stakeholders and government on Child Protection e.g. child participation, ToTs for CPA model and CVA in the region
• Document success/impact stories - : The TPO will guide the PO on stories of interest and track outputs regularly to ensure that the processes are documented well.
• Support the Region & respective Clusters to integrate and mainstream child protection, child and youth participation across all TPs.
• Orientation of POs on the models and approaches, reporting, strategy etc
Stakeholder Engagement, Networking, Collaboration & Coordination at District & Regional Levels
• Overall, the TPO should facilitate a collaborative environment to promote effective coordination with a range of actors to ensure that children and their families have access to multi-sectorial services and to facilitate mainstreaming of risk mitigation and prevention efforts. Specifically, the TPO shall:
• Liaise with the local government structures (especially the DCDO, DPSWOs, CDOs) and other partners in regard to boosting protection of children, planning, implementation, monitoring and evaluation of CP interventions, analyzing and seizing opportunities and leveraging all CP resources to improve sustainability.
• Participate in CP Coordination/Working/Inter-agency groups at district/regional levels to ensure holistic support for survivors of child abuse, neglect and violence against children, including participation in strengthening CP referral pathways.
• Engage the districts on a quarterly basis clearly highlighting World Vision’s support (This should be held at regional level)
• Participate in joint monitoring & supervision activities organized by the DCDO/DPSWOs on a quarterly basis and/or cause the DCDO/DPSWO to organize these activities so as to highlight any challenges that could be affecting provision of CP services to children at the lowest community levels.
• Foster effective communication internally and externally, at all times.
• Joint planning with the district Health team. To participate in the annual work planning exercise but also to engage the districts on quarterly basis clearly highlighting World Vision’s support (This should be held at regional level)
• Advocacy; the TPO will use the engagement with the District leadership to front critical issues that need their intervention and escalate any issues to higher levels
• The TPO will support the PO and CVAs to generate and analyze the relevant data to build case for the advocacy issues
Advocacy, Safeguarding and Community Mobilization
The TPO will engage in advocacy in the region. Specifically, he/she will:
• Undertake initiatives that offer unique opportunities for advancing interventions to end violence against children through advocacy.
• Use the engagement with the District leadership to front critical issues that need their intervention and escalate any issues to higher levels i.e. do advocacy. The TPO will thus support the PO and CVAs to generate and analyze the relevant data to build a case for the advocacy issues.
• Support and lobby the Local Governments to ensure functionality of CP structures and systems at all levels (both formal and informal) to enhance response, reporting and referral using the Child Protection and Advocacy (CPA) Model.
• Lead the CP team to effectively engage communities to prevent and respond to abuse and violence against children using approaches such as Citizen Voice and Advocacy, that promote inclusive participation, non-discrimination and empowerment of communities to demand for changes.
• Ensure children meaningfully participate in advocacy initiatives in line WV Safeguarding policy and Child Participation guidelines.
• As may be needed for difficult or complex cases, source for assistance internally, from the Advocacy team and others.
• Prepare and organize district level advocacy events in coordination with the WV Advocacy team, POs and relevant stakeholders.
• Will be the point person for advocacy, peace and safeguarding interventions in the respective region.
• Ensure the functionality of Child participation and development centres (CDPCs
Monitoring and Evaluation
• Reporting: the TPO will work closely with the POs and DPSWOs to track performance of the CP TP in the region, performance of CP structures/actors; linking community CP structures to formal CP structures/actors. The TPO will guide the CP team on effectiveness and efficiency of the CP interventions, prioritization and resource allocation.
• Quality assurance: The TPO together with the PO will regularly visit the community to validate data and information received about cases, performance of CP structures, etc. and provide technical support supervision to the PO.
• Conduct quarterly, bi-annual and annual monitoring in-line with the M&E framework for the CP TP and share findings and recommendations
• Provide timely and accurate monthly, quarterly, bi-annual and annual reports required by World Vision in line with the guidance provided and timelines, to the RPM and TPM-CP.
• Analyze CP trends and develop and align project strategies to meet needs.
• Document and disseminate CP learning and best practices
• Analyze and follow up management of RCs with CP needs and challenges and regularly track their access to the services as needed from time to time.
• Compile the CP components of the organizational report, which will be submitted every quarter to each of the DPSWOs in the districts of operation.
• In addition, compile and share CP data with the DPSWOs and provide support when necessary to ensure World Vision meets the requirement on quarterly reporting for NGOs to the districts. The TPO will also work with Program Regional Program Managers and Cluster Program Managers to ensure World Vision submits quarterly reports on the interventions it provides to the respective departments especially DPSWOs.
Resource Mobilisation
• Participate in proposal development and meeting with donors on CP – related engagements/visits in the region.
• Oversee CP projects and work with the POs in the region to ensure their contribution to the overall CP program is visible both internally and externally.
People Management
• Functionally manage and lead the CP team in the region.
• In liaison with the AP Manager who is the primary supervisor support the annual appraisal of POs against responsibilities and key performance Indicators are conducted in time.
Qualifications, Skills and Experience:
• University degree in Social Work, Social Sciences, Public Health, Law or other relevant field of study. A Master’s degree is an added advantage.
• Post Graduate Qualification in Human Rights, Project Planning & Management, Development Studies or law from a recognized institution is an added advantage.
• A minimum of 5 years of child protection programming, project management and supervision to teams
• Familiarity with standards and guidelines for Child Protection programming, coordination and guidance
• Ability to identify CP gaps in a given context to inform a holistic response for children.
• Good presentation, collaboration and networking skills for engagement with key child protection actors, UN agencies, other child rights CSOs (including Faith & cultural institutions) as well as government departments especially at district levels.
• Skills and experience in local level Advocacy that is evidence-based and ability to mobilize communities.
• Experience in capacity building and strengthening for various actors including duty bearers in understanding of and responding to child protection.
Deadline of this Job: 23rd September 2022
Back ground
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Purpose
The Project Coordinator will provide day to day leadership and coordination with all relevant stakeholders in the implementation of all the stages of the Uganda Malaria Elimination project: Soroti and Katakwi districts ensuring that all planned activities are implemented in a timely and efficient, and effective manner and according to the agreed World Vision Uganda, and donor guidelines. The project is intended to contribute to the elimination of malaria in the districts of Soroti and Katakwi through malaria prevention and control interventions.
Key Outputs/Responsibilities.
Project leadership and management
• Provider oversight leadership and management of project staff and partners
• Monitoring and supervision of implementation of project interventions.
• Lead and coordinate with all stakeholders, partners and sub-grantee for the project.
• Ensure implementation is within the design timelines and are aligned to MOH sector and WVU national strategy.
• Liaise with DHT, health facility leadership to ensure that data is captured and reported in MOH HMIS tools
• Organize design workshops and stakeholder engagements.
• Facilitate the process of identifying & hiring of baseline consultant including participation in reviewing research proposals from consultants.
• Liaise with M&E unit to develop qualitative and quantitative assessment data collection tools for routine data collection.
• Monitor and track timely review of documents, and secondary data collection.
• Coordinate response and feedback from NO, partners and WVU on implementation process reports.
• Lead project launch and implementation start up.
Project implementation, documentation and reporting
• Provide day to day leadership to project teams in planning, implementing and reporting of project activities as per approved DIP, and budget
• Continuously review implementation progress, work with team to develop and track catch up plans and ensure follow through.
• Guide and provide technical support to project officers and partners
• Strengthen capacity of implementing partners at village, sub county and district level
• Ensure the overall project targets and goals are achieved and sustainable
• Compile field visit and data validation reports and identify opportunities for improvement and present monthly, quarterly, bi-annual and annual reports in line with WV & donor standards
Project monitoring and evaluation
• Support effective monitoring, documentation and reporting in compliance with agreed standards
• Ensure full participation of beneficiary communities, with particular regard for those marginalized due to gender and disability, in design, monitoring and evaluation by attending community mobilizations, meetings and community trainings.
• Work closely with health specialist for the purpose of the project quality assurance
• Work closely with district biostatistician and HIA to ensure routine data capture and reporting
Finance management
• Ensure proper management of financial resources and assets in line with WV policies and donor requirements
• Support partners and sub grantees to adhere to WV finance and asset management policies
• Work with the grants unit and SO to seek approval for any proposed change to approved budget and activities prior to implementing the changes.
• Responsible for providing oversight and management of project risks – actively identify, assess, report and update project risk registers as required.
Networking and collaboration
• Engage with District and Sub County Health authorities and support the Program Managers, and RPM in managing relations with government structures and civil society coalitions
• Effectively network with local government structure and any other agencies undertaking activities in the target community and ensure that such activities are well integrated with World Vision and community activities to promote sustainability and ownership of interventions in planning and implementation.
• Identify areas for lobbying and advocacy and work with the Health, nutrition, gender and disability sector specialists and advocacy teams to respond and address the issues
• Undertake any other duties as may be assigned
Qualifications: Education/Knowledge/Technical Skills and Experience
• A minimum of 5 years’ experience implementing community health programs. Experience managing and or implementing Integrated Community Case management (ICCM) programs is strong added advantage.
• Good experience and understanding of integrated health programming
• Experience leading teams and working with partners
• Must have strong organizational skills and ability to work with diverse teams across the organization
• Excellent skills required in program assessments and design, reporting, documentation, monitoring and evaluation
• Experience working with communities; good knowledge of the public health system and structures
• Must be a creative individual with strong sense of vision, commitment and priorities
• A mature and committed Christian, able to stand above denominational diversities
• Must have strong organizational skills and an ability to work with diverse teams across considerable distances.
• Excellent communication skills (written and oral) and with strong leadership and interpersonal skills
• Bachelor’s Degree in health, nutrition, clinical studies, development studies, or related discipline.
• A Master’s Degree in Public Health is an added advantage
• Report writing skills,
• working under minimum supervision,
• Solution oriented approaches and management of diverse human resource.
• Computer Literacy
• Resource mobilization
Deadline of this Job: 27 September 2022
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
The Sponsorship and Programme Assistant is responsible for supporting the Sponsorship Manager and the Head of Program Development and Quality in giving support to and promotion of PlU’s goals in growth, customer satisfaction and establishing an effective linkage with National Offices (NO) and other stakeholders, ensuring that both units offer efficient and adequate support to field operations
ROLE DIMENSIONS:
• Child Sponsorship is a critical component of PIU’s strategy and it is, therefore, essential for the Sponsorship systems to be managed effectively. The job provides valued administrative support to two departments (Sponsorship and Programs) so that they are able to deliver against Plan International Commitments, Policies and Procedures. it involves multitasking roles
• The role has a significant Quality Assurance component, ensuring that communications between Sponsored Children &/or their Parents and National Offices / Sponsors are appropriate, timely and in line with quality standards. In addition, that sponsorship data entered into the system is complete, accurate and timely.
• The position is not responsible for managing a budget; indirectly, the quality of communications impacts the continued commitment of sponsors and can, therefore, effect fundraising.
• While this position is office based, the holder requires very good communication and team work abilities to be able to effectively deliver on the job. The post holder will demonstrate the ability to solve problems in a very prompt manner. The Post holder will also ensure adherence to the business rules of sponsorship as well as policies and procedures in the execution of his or her role while promoting a culture for delivery of results, both short and long term. And he or she will demonstrate the ability to work in cross functional teams, to pay attention to detail and solve problems in a very prompt manner.
Level of contact with children
Occasional physical interaction with children but extensive contact with child Data
Key result areas:
KRA 1: Plan International Commitments and Caseload Management
• Provide administrative support to the Sponsorship Manager, Sponsorship Coordinator, and the Field Teams responsible for enrolment of Sponsored Children (SCs);
• Provide sponsorship support to the field offices as and when such requests arise, by ensuring that materials are well designed and procured and despatched to the field in a timely manner
• Participate in producing sponsorship marketing materials like videos to attract more sponsors
• Prepare and submit the country green sheet for review by the sponsorship manager by 1st April every year
• Review 100% of sponsorship communications that are sent to CO to ensure that they comply with the requirements of the Plan International commitments
• Support in the delivery of sponsorship trainings for new staff members
• Extract data using child data query tool to ensure that there is no backlog for SC graduations
KRA 2: Sponsorship Communications and Reports
• Provide routine support to the sponsorship department in managing production of Quality Sponsorship Communications) in line with the Plan International commitments and sponsorship manual
• Process incoming communications:
• Track and receive all incoming communications from the national offices (gifts and letters) and ensure a weekly check at post office for any incoming gifts from Nos
• Coordinate all relocations to Kampala from all the program areas, by following up their current location, taking photos, and uploading the package onto FTP for the Sponsorship Coordinators to upload a complete package onto child data
• Weekly sort out gifts as they come in and ensure that such gifts are dispatched in a timely manner to the respective programme areas with the accompanying tracking form.
• Ensure that SP addresses do not leave country office.
• Maintain the filing of all the sponsorship reports for easy reference
• Edit and compile cancellation memos from the field before forwarding to the sponsorship manager for final review and approval and later upload them onto FTP for sponsorship coordinators to upload onto child data
• Develop and operate a tracking system to ensure that all correspondence is accurate and dealt with in an appropriate and timely manner:
• Ensure weekly, monthly and quarterly analysis of the National Office Inquiries received by the country and discussing with SM for development education, programming and further improvement of the underlying processes
• Ensure that responses to requests are made in an accurate and timely manner. Further inform the SM of all critical requests that may require their closer follow up
• Based on monthly dispatches of SC gifts to the field and after dispatch from the CO, conduct quarterly visits to the respective PAs to verify whether the SC gifts have been received, entered into child data and distributed to the respective SCs within a period of one month.
• Produce a back to office report with a summary of key findings/recommendations to inform programming
• Refer all controversial gifts/ statements in SP letters to the Sponsorship Manager for review and further action
• Ensure that sorting of parcels and gifts that are due for dispatch to NOs or that are misdirected, unlabeled are timely dispatched in line with the gift policy.
• Process SC communications in accordance with the procedure:
• Coordinate with the sponsorship coordinators and Administration coordinators to ensure transportation of the gifts to the programme area is made in a timely manner
• Coordinate with the courier companies to dispatch of all SC communications that come from all the programme areas to the different National offices is done in a timely manner
KRA 3: Relationship building and communications with the National office
• Provide administrative support to Field Teams as they engage with communities;
• Conduct quarterly visits to the respective programme areas to verify the SC communication delay reports (SCCDRs) and cancellations
• Carry out SC home Visits and ensure that feedback is shared with the sponsorship coordinators, and the sponsorship manager to follow-up with the concerned teams
• Support in production of quality and timely sponsorship /program area reports (SPARs) by editing photos, formatting and proofreading the document
• Coordinate all SP visits by preparing a quarterly summary schedule of all SP visits to the Sponsorship Manager (SM) and the field
• Accompany Sponsors to meet the sponsored families
• Develop and discuss with the Sponsorship Manager a list of all emerging issues from the sponsor visits for programming and further improvement of the underlying processes
• Produce a back to office report with a summary of key findings/recommendations to inform programming
KRA 4: Corporate Systems and Processes
• Input required data into the Sponsorship Corporate System ensuring that it effectively supports the information management requirements of field teams, the Country Office, and Plan International:
• Analyze sponsorship data regarding SCCDRs, NOIs, and sponsor visits on weekly, monthly, quarterly and annual basis and share with sponsorship manager
• Compile weekly & monthly sponsorship reports and share with sponsorship manager for further follow-up with field staff on gaps identified
• Contribute to design of sponsorship documents and products for sharing with NOs and sponsors
• Coordinate staff meetings and follow-up on agreed actions in relation to sponsorship processes
• Ensure that gifts are tracked
• SC Cancellation and Graduations:
• Review all cancellation/graduation memos before submitting to the Sponsorship Manager for approval
• Export SC active file using child data query tool to analyse the cancellations for SC graduations to ensure zero backlog.
KRA 5: Program and Project targets
Provide support to the country programme team (CPT) in promotion of PlU’s goals in growth and offering efficient and adequate support to field operations:
• Provide coordination support for all program-related external visitors, ensuring all preparations are made, communications shared with the country programme team and Executive Assistant
• Prepare and maintain CPT events calendar on a quarterly basis
• Provide logistical and organizational support in procuring and preparing required materials and supplies for all program-related workshops, meetings and trainings
• Maintain a documentation system for Program documents both manual and electronic
• Serve as the permanent secretary for documenting and circulating CO CPT meeting minutes. Further ensure that such minutes are accurately documented and subsequently shared in a timely manner
KRA 6: Safeguarding, Gender Equality & Inclusion
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
ROLE REQUIREMENTS:
Qualifications
• Advanced Diploma in Secretarial Studies, Business Administration or any other related field.
• Must have achieved a minimum of A-level education.
• Must have at least 2 years working experience preferably with an NGO.
Leadership Competencies
• Myself as a Leader
• Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.
Lasting Impact
• Focuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.
• Open & Accountable
• Understands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources, including own time.
• Work Well Together
• Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.
• Inclusive & Empowering
• Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.
Skills & Knowledge
• Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.
• Critical Business Management Competencies
• Good understanding of broad trends in the development and humanitarian sector and key external organisations relevant to the [thematic area of job].
• Good track record of planning and organising work effectively; managing time to deliver results against agreed priorities, objectives and quality requirements, to time and within budget.
• Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.
• Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection; Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of compliance
• Strong written and spoken communication skills, especially in English language, with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
• Good teamworking skills, including an ability to listen well to others, appreciate viewpoints, and respond positively to diversity.
• Critical Technical Competencies
• Good computer skills especially in Micro-soft Word and Excel
• Good typing skills of not less than 50 words per minute.
• Knowledge and Experience in Database management may be an added advantage.
• Must demonstrate ability to generate and utilise digital images
• Has experience in Basic backup and recovery procedures for corporate systems.
• Has experience working on a LAN environment.
