Logistics - Transportation/procurement Jobs at Total Energies among other Companies

Job Description
Procurement and contract activities
Execution of purchasing operations (under the responsibility of his/her team leader) by performing the following activities:
• Analyse and follow up of purchase requisitions (PR’s) until payment
• Confirm the scope of work (S.O.W) in duet with Métier Partners.
• Propose the bidder lists according to the nature of the requests.
• Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation.
• Answer to tenderers’ requests for clarification.
• Study, compare and evaluate offers to have the most economical and contractual advantageous conditions.
• Organize and lead negotiations with suppliers associated with award and performance of purchase orders (POs).
• Issue RTAs in Duet with Métier Partners.
• Establish corresponding contractual documents: PO’s.
• Ensure rapid and correct validation of PO’s.
• Ensure reception of acknowledgement of receipt for PO’s from suppliers.
• Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors
• Clarify discrepancies between material received and orders, if any with suppliers.
• Input all purchase data in UNSOL (SAP) or any other defined Company Enterprise Resource Tool.

Services:
Together with his/her team;
• Contribute to the validation of the Contracting Strategies through:
• Review scope of work developed by Duet counterpart for completeness and ensure alignment of the same with proposed contracting strategies.
• Schedule reviews of Contracts Committee presentations with Duet counterpart and relevant stakeholders prior to submission to Contracts Committee Meetings.
• Conduct prequalification exercises for bidders’ lists.
• Define target prices including benchmarking.
• Develop Tender evaluation plans including Contractual and Commercial criteria and support Duet counterpart / Metier Partner to develop a fit-for- purpose technical criteria.
• Preparation and Issue of Call for Tender (CFT) and Prequalification packages.
• Verify the alignment with H3SE clauses, company rules, procedures, instructions, and applicable legislation prior to the issuance of tender packages.
• Ensure the right contractual and commercial terms & conditions are included.
• Use affiliate standard contracts or head office templates as starting templates during the drafting/ customization of contracts as applicable.
• Review and negotiate contractual qualifications throughout the contracting process.
• Conduct the detailed commercial bid analysis and negotiation to achieve the best value for money.
• Prepare and issue Recommendations to Award, jointly with Duet counterpart to Contracts Committee.
• Ensure all tender and contract documentation is stored and/or uploaded in the applicable contracts and procurement storage tools and locations as per applicable procedure(s) i.e, UNISOL (SAP), AGORA, W Drive.
• Conduct contracts handover process following conclusion of contract award and signature, to the contract holder in the Métier Partner.
• Address, coordinate and process claims with the juridical, insurance, financial and contracting entities, as applicable.
• Contracts administration

Stock:
• Clarify discrepancies between material received and orders, if any with suppliers.
• Input all purchase data in UNISOL(SAP).
• Create and maintain the materials master data for all operational requirements and ensure integrity of information entered in UNISOL(SAP) by controlling descriptions and modifications.
• Create the PR for stock items.
• Create all purchase order related to stock items.
• Ensure consistency between UNISOL (SAP) and physical stock by reporting Physical Inventories and participating in annual materials counts.
• Supervise and Co-ordinate material requirements planning, requisition of materials and materials management strategies within the duet organization in liaison Métier Partners, including Purchase Order reception follow-up and reminders to the Procurement team when required.
• Manage inspection and repair process for company owned material.
• Contribute to the performance and communication of materials analysis and reporting for Operation and Finance divisions to determine optimal level and ensure appropriate level of materials is maintained to meet Métier Partners’ needs (including materials held at all vendors).

Due Diligence Review:
• Support Due Diligence review of bidders in Calls for Tender including ensuring the correct questionnaire is issued to tenderers.
• Ensure that Due Diligence certificates, where are applicable, are in place before Purchase Order or Contract issue.

The job holder ensures the Compliance:
• Ensure compliance of the purchasing process with all applicable internal Company’s rules (including OPS/CA guide to conduct) and regulatory requirements (JV rules, Country laws...)
• Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations.
• Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment and services.
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedure.

Candidate profile
• A Bachelor’s degree in procurement, Business, Engineering, or related field Procurement professional qualification (CIPS).
• Master’s degree in a related field is an added advantage.
• Minimum 8 -10 professional experience in the oil and gas industry (Minimum 1-2 years as Graduate Buyer or 1 year in purchasing of goods and/or services in the petroleum industry).
• In-depth understanding of procurement processes.
• Excellent numerical & analytical skills and good communication skills.

JOB DETAILS:
Logistics
KAMPALA-COURSE VIEW TWRS(UGA)
Uganda

Job Description
• Develop, review and update all the Logistics procedures, bridging documents.
• Ensure implementation of Logistics Management System across all logistics activities.
• Evaluation of Logistics contractors through audits and inspections to ensure compliance and performance as per the contract.
• Carry out internal audits and contractor’s audits on HSE aspect. Ensure proper follow up and close out of HSE actions in Synergy and other action trackers.
• Set up digital tools for equipment inspections and any other initiative requiring to be digitalized for Logistics.
• Involved in HSE evaluations of bidders during call for tenders.
• Participate when required in audits carried out by Partners or Authorities of Logistics Services.
• Participate in the definition and the coordination of the Department's HSE objectives and roadmap.
• Develop and maintain a welcome pack for newcomers, ensuring that all personnel are enrolled in the welcome process as per the rules set by the department.

HSE:
• Drive HSE performance in accordance with Company objectives, demonstrate HSE leadership and develop a safety culture with the team and service providers.
• Develop, review and update all the Log procedures, bridging documents on time, establish and coordinate the implementation of annual HSEQ training plans including compulsory E-Learnings for both staff and contractors. Update the training matrix, ensure proposer implementation of the training plan and maintain records.
• Ensure proper and effective internal controls and safety standards are in place for all project Logistics activities, ensuring that all activities are performed with the highest level of consideration to HSE risk management, protection of human’s health, respect of various communities and care of environment.
• Liaise with the HSE department on all HSE topics and ensure that Golden Rules Campaigns, World Safety Days and World Environment Days are implemented within the logistics teams and sites.
• Provide HSE support to all Logistics operations (land transportation, lifting, storage of equipment, etc.).
• Active involvement in the set up and implementation of SAFER, the safety culture program of Company for Tilenga

Reporting / Audit / Method
• In charge of weekly & monthly HSE reports within the logistics perimeter and propose appropriate improvements.
• Put in place KPI's and update the associated spreadsheets and the KPIs dashboard on regular basis.
• Participate in the definition, implementation, and monitoring of HSE action plans.
• Participate in the implementation and monitoring of subcontractor performance.
• Gather project and Company lessons learnt / REX, analyze their impacts within the logistics activities and share conclusions within logistics perimeter. Ensure implementation of Develop REX when required.

Candidate profile
• Bachelor of Engineering or equivalent
• Minimum 5 years’ experience in HSE positions at supervisory level in oil & gas industry projects and operations.
• Logistics & HSE management rules, lifting/handling, storage management and techniques, land transportation, base management operations including catering.
• Good knowledge of Windows 365 including SharePoint and Power Platform (PowerApps, PowerBI, Power Automate).
• Self-motivated, autonomous, and proactive in carrying out the activities of the job.
• Always adheres to the values and principles of the Company.
• Ability to work under pressure and stressing conditions, ability to adapt, analyses problems and communicates with all entities, analytical mind, rigorous, holistic approach and tenacity. Able to write Standing Instructions and Procedures.
• Active team player with ability to manage and integrate with others in different functions and environment.

JOB DETAILS:
Reports to: Manager Sales & Marketing
Duty Station: Field Based

Job Summary: Sales & Distribution Drivers shall sell and or deliver company goods and merchandise directly from their company van or truck within the assigned territory.

Main Duties
• Driving a truck while making deliveries and or selling products to customers.
• Delivering purchase orders and informing existing customers of any new products and offers.
• Increasing sales by promoting products and providing feedback about competitor behavior.
• Accounting for the safe and timely delivery of purchased products.
• Maintaining sales and delivery records.
• Achievement of sales and delivery targets.
• Preventing damage to the delivery truck/van and the company products being transported.
• Ensuring the cleanliness of the interior and the exterior of the van/ truck.
• Performing basic truck /van maintenance tasks, such as checking tyre pressure, gas and oil levels.
• Identifying new sales opportunities.
• Identification, recruitment and retention of new potential customers in the assigned area.

Qualifications, Skills and Experience
• Valid driver’s license with Class C and D and a clean driving record.
• UACE certificate with at least a principal pass or its equivalent
• A diploma in marketing shall be an added advantage
• 3-year experience as a Driver salesman in FMCG set up.
• Exceptional ability in meeting sales and delivery targets.
• Extensive experience in identifying, recruitment and retention of new customers and opening new markets.
• Ability to assume responsibility for the delivery truck and the products there-in.
• Experience in recordkeeping and use of sales and stock documents.
• Working knowledge of basic truck maintenance.
• Excellent communication and interpersonal skills.
• Must be able to communicate in languages appropriate to the area of deployment

JOB DETAILS:
Overview:
Pathfinder International is implementing a fiveyear Family Planning Activity (FPA) funded by the United States Agency for International Development (USAID). As a lead implementing agency, Pathfinder with partners is playing a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda

Intermediate Result Areas:
FPA's three Intermediate Result areas (IRS) are; Uganda leadership and coordination strengthened to support FP; Positive social norms and behaviors enhanced to improve healthy timing and spacing of pregnancies, and access to quality voluntary family planning increased. The Activity operates in 11 districts with Albertine Cluster covering Kiryandongo, Buliisa, and Kyankwanzi, Rwenzori Cluster covering Kyegegwa, Kyenjojo, Kibaale, Ntoroko, and Bundibugyo, and the Central Cluster covering Gomba, Butambala, and Rakai districts with head office in Kampala overseeing all.
We are currently seeking highly motivated individuals for the following position:

Job summary
We are looking for a reliable delivery rider who is concerned with customer satisfaction and transporting items in a safe, timely manner. The delivery driver will pick up and drop off items while adhering to assigned routes and time schedules. You should be willing to work as part of the delivery team in order to ensure that the items are complete, packed correctly, and safely delivered to the correct client.
To succeed as a delivery driver, you should be polite and prompt with a commitment to providing our clients with an excellent experience. You should be thorough in ensuring orders are properly fulfilled, committed to working safety, and passionate about satisfying clients.

Delivery Driver Responsibilities:
• Loading, transporting, and delivering items to clients or businesses in a safe, timely manner.
• Reviewing orders before and after delivery to ensure that orders are complete, the charges are correct, and the customer is satisfied.
• Assisting with loading and unloading items from vehicles.
• Accepting payments for delivered items.
• Providing excellent customer service, answering questions, and handling complaints from clients.
• Adhering to assigned routes and following time schedules.
• Abiding by all transportation laws and maintaining a safe driving record.
• Preparing reports and other documents relating to deliveries.
• Operating equipment and machines, such as cars, trucks, forklifts, etc.

Delivery Driver Requirements:
• High school diploma or equivalent.
• Valid driver’s license
• Clean driving record.
• Experience may be required or preferred.
• Willingness to adhere to assigned routes, schedules, safety procedures, and transportation laws.
• Strong time management and customer service skills.
• Ability to walk, drive, lift and carry heavy items for extended periods.
• Attention to detail.

PERFORMANCE
• To market our International’s products, therefore, increasing the company’s market share.
• To contribute to the Annual Operational Plans and monitoring and to report on product performance
• To be our Brand ambassador while fulfilling this portfolio.

JOB DETAILS:
Fleet Management Assistant
Job Summary: The position holder will work closely with the Fleet Management Coordinator and Senior Finance and Operations Officer to ensure safe, effective, efficient, and responsive transport service delivery to the project teams and relevant stakeholders. S/he will also ensure proper mechanical conditions of the fleet and accountability for fuel used

Qualifications
Job Requirements:
• Diploma in Transport and logistics management or any related business course.
• Certificate in vehicle mechanics is an added advantage.
• Possession of a valid driving Permit
• Certficate in defensive driving

Job related experience and knowledge:
• At least 4 years’ driving experience
• 2 years’ experience in fleet management 1 of which should have been in a supervisory role
• . Ability to use MS Office Packages (Excel; Word) is critical
• Knowledge of traffic laws and regulations
Other qualities:
Successful applicants will possess high ethical and professional standards; leadership and coordination skills; good communication skills; and must be able to maintain good working relationships with clients and colleagues. Customer focus is paramount in this job.

JOB DETAILS:

Reports to: Head of Community Health Department
Work Station: Hoima RRH

Job Purpose:
Driving Project staff, guests, and/or any other assigned passengers.

Duties and Responsibilities:
• Driving assigned passengers and being on call at all times.
• Delivering messages, documents and letters as required.
• Managing fuel as assigned.
• Noting vehicle mileage to track departure and return schedules.
• Reporting renew of vehicle licenses and insurance.
• Ensuring vehicle service is on schedule.
• Maintaining a functional log book as instructed.
• Ensuring that the vehicle is clean.
• Reporting replacement of worn down vehicle parts.
• Checking the vehicle routinely and compiling service reports. Performing other duties as may become necessary for the smooth running of the Project.


Key Outputs:
• Exercising efficient vehicle management serving all Project activities.
• Ensuring a well-maintained vehicle.
• Ensuring good customer care of passenger.
• Ensuring safe and confidential delivery of messages and documents.
• Delight in performing assigned duties.

Qualification and Training:
• Must possess an ‘O’ Level Certificate
• Valid Driving License Class B
• Minimum five (5) years working experience gained with a reputable Organization/Institution.

Job family:
This role mainly falls under support staff and is responsible for transporting staff and other deliverables under the project or for the organisation. Occasionally it is key in logistical support at the offices.

Job purpose:
To drive and transport Ripple Effect staff and other authorized passengers, goods and services in Ripple Effect planned activities/events and always ensure the suitable mechanical and security condition of the vehicles in line with Ripple Effect policies.

Key Responsibilities
• To drive Ripple Effect vehicles to specified destinations with full responsibility in ensuring vehicle cleanliness, protection, and their timely and adequate repair and maintenance.
• Report all minor and major damages and accidents on the vehicle at hand that need to be addressed to the supervisor as per Ripple Effect vehicle policies.
• Check on regular basis the vehicle status/condition e.g.: Engine Oil, water, battery, brakes, tyre pressure, nuts, licence, third party insurance, technical control certificate, among others prior to any journey.
• Delivering packages, goods, and mails to specified places and offices as required
• Ensuring appropriate and timely servicing.
• Assist in handling and managing Ripple Effect guests and visitors in line with training, meetings, workshops, field visits and programme review exercises.
• Ensuring all passengers properly wear safety belts before start of any journey, and always while in the vehicle.
• Properly enter necessary information (including all movements, repairs, fuel consumption, and others) in the vehicle logbook regularly, and preparing monthly vehicle usage report.
• Providing mileage report to the Finance Officer for charging purposes, whenever needed.
• Undertake any other assignments and delegations given by Finance and Administration Manager and Country Director in the interest of the organisation.


Job Summary
Learning & skills
• The incumbent must have a relevant certificate of education (at least secondary school certificate), valid driving permit and experience of at least 5 years of driving vehicles. Experience of field work with ability to drive on difficult terrains. Good communication, listening and interpersonal skills. A good command of English and main local language in the country.


Creativity & reasoning
• Ability to observe, understand the local situations while driving and taking appropriate actions in the interest of the organisation and security of staff or goods transported. Having skills in defensive driving.

Communication & interaction
• Good listening, communication, and interpersonal skills

Stewardship
• The job holder should be trustworthy, responsible person and taking good care of all resources, goods and materials transported.

Judgements & actions
• Ability to quickly assess and take the right actions for self and safety of people or goods transported in case of accidents, emergencies or any security related matters and inform timely his supervisor.

Working environment
• The incumbent will be frequently travelling to the field therefore exposed to difficult terrains. In some cases, the job holder would work late hours if travelled to long distances and thus requiring flexibility. Ability to work with teams of staff.


Role & Person Specification 
Personal competencies and talents Status
Education/Qualifications
• Minimum secondary school certificate. A valid driving permit.

Experience
• Experience of at least 5 years of driving vehicles. Experience of field work with ability to drive on difficult terrains. Good communication, listening and interpersonal skills. A good command of English and main local language in the country.

Skills/Abilities
• Computer skills and knowledge in Microsoft Excel, Word
• Excellent interpersonal skills
• Ability to detect, diagnose and fix simple mechanical issues
• Good communication and presentation skills
• Understand vehicle functionality
• Exceptional knowledge of traffic laws and regulations
• Ability to work under high pressure
• Physically healthy

Personal Qualities
Have empathy with Ripple Effect’s Christian foundation and core values
• Creative and innovative
• Good at customer service
• A team player. Flexible.
• Understands the importance of confidentiality
• Ability to work independently and collaboratively

JOB DETAILS:
Specifications: O’level (UCE) certificate, Valid driving permit, defensive driving.

For detailed job descriptions, please visit our website: www.governancesystemsint.com or contact: lisherkiskli@gmail.com