Logistics - Transportation/procurement Jobs at East African Health Research Commission and Other companies

JOB DETAILS:
Driver (EAHRC/HR/2022/003)

The East African Health Research Commission (EAHRC) is an Institution of the East African Community (EAC) established by the 5th Extra-Ordinary Summit of the EAC Heads of State on 18th June 2007. The EAHRC has been established as a mechanism for making available to the community, advice upon all matters of health and health related researches and findings necessary for knowledge generation, technological development, policy formulations, practices and related matters. The vision of the Commission is high quality research for improvement of the health and well-being of the people of the community; its mission is to coordinate and promote the conduct of health research; to source, gather and disseminate the findings for the purpose of policy formulations. The overall objective of the Commission is to improve the health of the citizens in the Partner States through capacity building and poverty reduction by promoting, co-ordinating and formulating policies for effective utilization of results from health research. The E.A.H.R.C has the following employment opportunities available:-


Job Purpose
Operates and keeps custody of vehicles assigned to assure safe transportation of clients to and from various destinations and to assist clients on entry and exit from vehicles as necessary.

Duties and Responsibilities
• Operates assigned vehicle/s in a safe and courteous manner and in line with laid down EAHRC regulations;
• Maintains accurate, up-to-date records on trip sheets, customer transportation forms, vehicle maintenance, fuel purchases, incident reports, accident reports, vehicle condition reports and other records that are requested from management;
• Ensure the vehicles are in clean condition at all times;
• Perform minor maintenance tasks on the EAHRC vehicles and report defect for servicing on time;
• Respond immediately to accident or medical emergencies by notifying emergency response providers, and rendering First Aid until emergency personnel arrive;
• Carry out simple mechanical repairs;
• Read and interpret maps and driving directions to plan the most efficient route service for customers, and reads and interprets road signs in English and Kiswahili;
• Adhere to traffic rules and regulations;
• Serve as role model while providing transportation services;
• Assist to dispatch letters, correspondences and any administrative documents to stakeholders; and
• Perform any other duties as may be assigned by the Management from time to time.

Key performance indicators
• Clean driving license.
• Adherence to traffic rules
• Qualifications, Experience & Key Competencies
• level in addition to Certificate of a Suitability Test for Drivers, Certificate of Occupational Test for Drivers/plant operator grade I and First Aid Certificate from a recognized institution like St. John’s Ambulance or AA. Must have a valid driving license.
• Minimum 5 years driving senior managers.
• Ability to drive a vehicle safely and appropriately, including ability to read and Interpret road signs In English and Kiswahili; ability to read, understand, and adhere to the Traffic rules and regulations of the Partner States; ability to communicate effectively orally and in writing; ability to establish effective professional relationships with customers, co-workers, and upper level staff and employees; ability to prepare concise and accurate records and reports; extensive knowledge of the operations and features of assigned vehicle(s); ability to recognize vehicle maintenance needs; ability to perform minor vehicle repairs; interpret maps, and route directions; and ability to administer First Aid.

JOB DETAILS:
Driver - Karamoja - Uganda ICAN
Job Summary
USAID’s Integrated Community Agriculture and Nutrition Activity (ICAN) is USAID/Uganda’s flagship resilience project. The Activity's goal is to enhance the resilience of vulnerable households in the eight districts of Kanungu, Kisoro, Rukungiri (Kigezi sub-region); Gulu, Lamwo, Nwoya (Acholi sub-region); Kaabong and Kotido (Karamoja sub-region) in Karamoja region.
The overall objective of the project is to sustainably enhance the resilience of vulnerable households in its area of operation by maximizing economic opportunities for vulnerable households, stabilizing their access to and consumption of diverse and nutritious diets and increase social capital by reinforcing relationships among formal governance systems and communities.
Position description
The Driver will be responsible for the transportation of project staff, equipment, and material required in the implementation of project activities.

Key Roles and Responsibilities
• Drive project, and project affiliated personnel to project sites within Karamoja, and throughout the project implementation area for project activities, including official site visits.
• Transport project equipment, materials, supplies, and documents to project sites
• Maintain up-to-date record-keeping systems for vehicle issues including fuel, mileage, and trip logs.
• Ensure that the vehicle usage log is updated on a daily basis and submitted on a monthly basis
• Prepare monthly fuel consumption report is submitted as required
• Ensure regular maintenance of the vehicle, and that fluid (water, oil, fuel, washer liquid, etc.) levels are at the required levels
• Report any apparent malfunction to the supervisor
• Report any damage or accident to the supervisor immediately
• Ensure that the vehicle is safely parked and locked when not in use
• Maintain project vehicle, including keeping accurate records, and following a schedule of routine maintenance, repairs, and cleaning.
• Ensure the readiness of the vehicle for transport service by checking oil, water, fuel, and tires, maps, and conducting safety and security inspections prior to driving.
• Perform project routine business around the province, such as receiving and delivering official project documentation to and from the regional office, general office purchasing, and photocopying.
• Support project workshop activities
• Support purchase of basic cleaning and kitchen supplies and assist in the purchase of other project-authorized items.
• Perform relevant general service activities such as a collection of proforma, processing customs duty clearances, and tax exemptions, as directed.
• Make arrangements for repairs, maintenance, and improvements to the office, as requested by the project management.
• Regularly check post office boxes, collect and dispatch letters, parcels, and other correspondence, and perform other local errands.
• Other duties as assigned by Abt Associates Inc.

Preferred Qualifications
• Secondary schooling desirable
• Valid driver’s license in good standing
• Knowledge of car mechanics and repair
• At least one year of experience in driving a vehicle; preferably for a USAID or other donor project
• Working knowledge of written and oral English
• Basic computer knowledge
• Willingness to drive on missions throughout the country

Minimum Qualifications
High School Diploma
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment

JOB DETAILS:
Job Summary
The Medical Logistics Officer will be responsible for review and implementation of systems and guidelines for providing pharmaceutical services in supported districts and health facilities in line with Baylor-Uganda pharmacy department’s mission and related guidelines from NDA, NMS and MoH

Overall Responsibilities
1. Develop and implement quarterly districts/clusters activity work plans, procurement plans and budgets for medical logistics and supply chain activities and as well provide technical support in the functionality of district procurement committees in the in line with Baylor-Uganda medical logistics objectives and related MoH guidelines
2. Maintain updated hard copy records and electronic data bases(Rx solution, RASS) for tracking of all ‘inventory and supplies’ received & stored at regional office and issued to Baylor supported HFs and monitor the update of inventory records and data bases per district in region in line with the Baylor-Uganda medical logistics department Standard Operating Procedures.
3. Conduct periodic needs assessment and build technical capacity of health workers in health facilities and at districts; involved in selection, quantification, ordering/reporting, storage, distribution and use of health commodities through training, mentorship, coaching and support supervision in line with Baylor Uganda and MoH pharmaceutical SOPs
4. Participate in forecasting/quantification and ordering process for each supported health facility in alignment to the national supply chain system for health commodities and distribute/redistribute buffer supplies as per facility requests in case of emergencies and NMS supply delay in line with Baylor Uganda and MoH pharmaceutical SOPs
5. Perform stock spot checks in selected supported health facilities and facilitate both internal and external audits and provide all the necessary information for the effective audit as well as follow up on the audit recommendations in line with Baylor-Uganda, & MoH Pharmacy SOPs.
6. Support the implementation of pharmacovigilance activities in supported health facilities and support health workers to detect, assess, understand, manage, report and prevent Adverse Drug Reactions (ADRs) to the National Pharmacovigilance Centre at the National Drug Authority (NDA) for each supported district.
7. Review and monitor the implementation of periodic performance targets for buffer stock management and medical logistics supply chain then write and submit periodic reports to key stakeholders in line with Baylor-Uganda pharmacy Operating Procedures
8. Develop and maintain partnerships with key stakeholders and advocate for coordinated and harmonized interventions in handling medical logistics & buffer stock management
9. Carry out operational research on the areas of supply chain and logistics to guide and provide lessons to improve performance then document best work practices in HFs and promote knowledge sharing through CMEs on areas of health commodities, new developments and changes.
10. Participate and monitor the implementation of the Supervision Performance Assessment Recognition Strategy (SPARS) by Medicines Management Supervisors (MMS) in Essential Medicines(EM SPARS), Antiretroviral Therapy (ART SPARS), TB (TB SPARS, Laboratory (LAB SPARS) and Pharmaceutical Financial Management (PFM) in the supported districts and health facilities in line with the national guidelines
11. Prepare and submit monthly and quarterly reports to the different clusters teams and the coordinator medical logistics about supply chain system performance in districts and health facilities

Required Qualification, Experience and Competencies:
• Bachelor of Pharmacy or Diploma in Pharmacy with a degree in a health related field. Must have at least 3 years experience in health systems strengthening projects.
• 3 Years Relevant Experience

NOTE:
Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

JOB DETAILS:
Position summary
The above driver will be required to offer logistic support to project staff as assigned by their supervisors or his/her designee.

Main tasks and responsibilities
• Drive staff to and from different places as instructed by their supervisor.
• Load, transport and offload program commodities/supplies to and from designated places as and when instructed by their supervisor
• Deliver and collect mails as instructed
• Ensure safety of self and passengers at all times while on the road
• Drive program vehicles responsibly in accordance with all the pre-set traffic laws and regulations
• Ensure timely communication of all issues related to the program vehicle to effect staff logistics
• Ensure proper documentation of all movements and maintain all relevant documentation at all times including log book, road license, insurance, parking licenses as well adherence to polices related to vehicle usage.
• Ensure sound mechanical condition and efficient use of the vehicle which include: carry out small service of vehicles at the office, follow parts service and replacement regulations, advice on purchase and replacements of parts, operate vehicles in a safe and prudent manner.
• Maintain cleanliness of the program vehicle
• Responsible for compiling vehicle usage monthly reports and coordination of fuel
• Replenishments for all vehicle and motorcycles
• Responsible for developing weekly transport schedules
• Any other duties as may be assigned by their supervisor.

Required Experience
This is a senior position that requires highly motivated and self-driven individuals with the following qualifications;
• Ordinary level certification
• At least 5 years working experience in a similar or closely related role
• Possession of a valid driver's license
• First Aid & Defensive driving certification is required
• NGO working experience is mandatory
• Fluency in English both written and spoken
• Basic computer skills required (Ms word & Excel)

JOB DETAILS:
Key Result Areas:
• Receive supplies and equipment procured and delivered to the field site/locations for program activities.
• Inspect deliveries to confirm that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store.
• Write out a Goods Received Note (GRN) for every consignment received.
• Prepare payment request vouchers for goods delivered, ensuring that all the relevant documents required have been attached. Ensure that the vouchers are approved and payments issued out to suppliers.
• Make entries onto all stock control records (Warehouse Register, Bin Cards, and Stock Cards).
• Ensure that the store is tidy and well-arranged all the time to ease removal of or getting in materials and or movement of people.
• Ensure safety and security of stores, equipment and materials kept in the store.
• Issue supplies and materials from the stores as per the duly authorized Stores Release Forms (SRF).
• Write out a Way Bill for materials being transported out from the store to the field site.
• Keep track of office supply levels and alert the inform you supervisor before stocks of particular items run out, and make orders for replenishment.
• Periodically carry out self-auditing to ensure that correct records are kept and systems and procedures are followed.
• Maintain and update goods information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.)
• Control access to stores and ensure that only authorized personnel enter stores.
• Any other duties assigned by the stores Officer. Job Ref. No. MIUL/SA-KLA

Educational Qualifications And Experience
• A minimum of a Diploma/ Advanced Certificate in Logistics/Procurement /Business Administration or related field.
• At least 2 years of experience in supply chain management with good understanding stores procedures.

Skills & Professional Attributes Require
• Ability to work independently in carrying out assignments to completion.
• Effective Verbal and written communication.
• Professional personal presentation.
• Customer service orientation skills.
• Considerable ability to adhere to prescribed routines and practices; and compose effective and accurate correspondence.
• Dealing with non-routine matters, such as special projects, with minimum specific instructions. Decision making skills is required.
• Computer literate with hands on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.

JOB DETAILS:
The position
AKES,U is a private, not for profit organization committed to enriching the lives of “many generations of multi-racial and multi-cultural student populations” through the provision of quality and affordable education. AKES,U operates schools from Pre-School to High School and offers the British National Curriculum (BNC), International General Certificate of Secondary Education (IGCSE), International Baccalaureate Diploma Programme (IBDP) and the Uganda National Primary and Secondary curriculum.

The Procurement and Administration Coordinator will perform a variety of tasks to enable the smooth running of the institution’s operations, these will include:
Sourcing & Purchasing
• Providing procurement and administrative leadership to AKESU
• Receive and consolidate staff requests for teaching & non-teaching resources.
• Research and source high-quality products and services at optimum costs and prepare the purchase order as required.
• Obtain bids and quotations from suppliers and service providers for evaluation.
• Coordinate with the finance team to reconcile units' inventory balance at month end with tally system.
• Ensure timely ordering and delivery of resources from sourcing to purchase.
• Co-ordinate with Finance Department to monitor accuracy and punctuality of payment.
• To supervise who ever will provide support in acquiring and evaluating quotations.
Policies and Systems
• Work with the Chief Finance Officer, to ensure an effective and efficient purchasing system is in place.
• Recommend, review and recommend appropriate changes in the purchasing policy and guidelines in coordination with the Chief Finance Officer and relevant stakeholders to ensure continuous improvement.
• Work with the Chief Finance Officer, to establish a system of vendor accreditation and maintain a database of preferred suppliers.
• Ensure that files containing all information on purchasing and services are organized and kept updated, and must be made available and accessible.
Inventory Management
• Liaise with the necessary departments in insuring that the right specification and quality and quantity of goods are delivered to stores
• Work with the Stores Accountant to ensure continuity of supplies/service with minimal wastage.
• Liaise with the Stores Accountant to maintain an optimum level of inventory of all supplies and to anticipate regular requirements.
General Insurance
• Policy renewals and processing of insurance claims
Service Provider Management
• Ensuring that service providers have service agreement – contracts
Other Administrative Duties:
• Advice unit heads on pricing for budgeting purposes.
• Personally source and purchase individual items as and when urgently required.
• Enforce systems of fleet Management – fuel, insurance, maintenance, usage logs.
• Support regional office and senior management in procurement functions for other countries as directed.

The requirements
Skills
• Strong supervisory, interpersonal and problem-solving skills.
• Team player who works productively with a wide range of people.
• High level of attention to detail.
• Demonstrated success in procurement and administration, including forecasting and planning
• Strong Communication skills

Qualification and Experience
• A Bachelor’s degree in Business Administration / Supply Chain Management or related field.
• 5+ years of Procurement and Administration management experience with a reputable institution.
• Masters / relevant certifications will be an added advantage

About the Agency
The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES currently operates over 200 pre-primary, primary, secondary, and higher-secondary schools and programmes in diverse geographic locations in Afghanistan, Bangladesh, India, Kenya, Kyrgyzstan, Pakistan, Tajikistan, Tanzania, Uganda and the United Arab Emirates. Schools offer their respective country's national curricula; some schools in East Africa and Bangladesh also offer international curricula (IB and British). AKES employs over 3,500 teachers and educates over 89,500 students. More information...

JOB DETAILS:
Job purpose
To provide support with the implementation of programmes in accordance with Uganda Country Office’s annual work-plan and as per Administrative/transport regulations and standard operating procedures. The position is attached to the driver pool in Kampala

Key Accountabilities Continued
• Outside driving duties, perform basic office related tasks such as filing, photocopying, and maintaining stores when required including delivery/collection of various items
• Collect and deliver mails, documents and other items as may be required.
• Responsible for daily vehicle maintenance of the assigned vehicles by carrying out daily vehicle inspections and timely reporting of any faults for repairs.
• Adhere to WFP health and safety guidelines and minimise road related incidents
• Ensure completion of all mandatory trainings as assigned in the WFP e-learning portal.
• Vehicles are driven safely, optimizing vehicle use, economizing fuel as well as minimizing tear and wear
• Perform any other duties as required

Wfp leadership framework: common standards of behaviour:
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn: \
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals

Functional capabilities
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Standard Minimum Academic Qualifications
Completion of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations
Experience
Two or more years of work experience as a Driver, preferably in an international organization, embassy, or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks, and other kinds of motorized vehicles. Experience in defensive driving is desirable
Knowledge and skills
Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.
• Knowledge of the vehicle loading capacity and other parameters.
• Knowledge of driving/boat operating rules and regulations whichever applicable.

Other requirements
• Knowledge of safety standards and safety equipment (e.g., fire extinguishers, buoyant wearable safety devices, etc.).
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Basic skills to assist in case of emergency, knowledge of first aid basic methods.
• Knowledge and ability to use radio, email, telephone and other applications.
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.
Language
Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different