Deadline of this Job: 21 October 2022
JOB DETAILS:Responsible for supporting the development and attainment of HR strategy by facilitating and enabling fast and effective execution of HR transactional tasks in collaboration with Line Managers and the entire HR Team. The job holder manages the general operational aspects of the HR function in partnership with Business partners in delivering a comprehensive and efficient HR Service delivery to the business.
KEY ACCOUNTABILITIES:
• Payroll Management: Prepares/processes the payroll both in the manual and Human Resources Management Information system (HRMIS) and ensures that all statutory requirements are obliged with.
• HR Records Management: Responsible for all employee related data and ensuring that employee information is always updated both in the HRMIS and personal files and manages both their access and retrieval. Ensure efficient management of the central database system.
• Managing contracts: Engages, monitor and manage all HR outsourced contractors for services through HR such as Insurance, medical cover, welfare, consultancy etc. to ensure that such are in compliance to SLA and UGAFODE policies and procedures.
• HR Administration: In charge of managing the administration of employee leave, benefits, welfare by compiling, verifying and approval as well as filing and tracking in line with set institutional standards and procedures.
• Staff Advances: Processes all staff loans and advances against budget and in compliance with other internal borrowing procedures, recommends them for approval/ decline and updates the same with the pay roll to ensure full compliance and management of recovery.
• HR Business Partnering: Serve as the HR Business Partner for HR related service advisory for (Risk, Compliance, Legal, HR and MD Secretary) support functions.
• Separation Management: Manage the administrative aspects of the staff separation process arising out of staff or bank decision in line with HR policy.
• HR Letters: In charge of processing and issuance of all HR correspondences due to employees; timely, accurately and per standard formats, and ensures effective filing and centralized management for update and retrieval as per institutional information management procedures.
• HR Reporting: Develop daily/weekly/monthly reports on HR operations activities. Ensure the necessary management information required (HR Analytics) is provided to the business departments as and when needed in enhancing efficiency & accountability
CANDIDATE PROFILE:
• Minimum of Bachelor degree in Human Resource, Social Sciences, Psychology or business administration. A post graduate diploma in HRM is desirable.
• At least 3 years of professional experience in Human Resource Management in a competitive business environment. HR professional membership and Professional certification (e.g. CIPD SHRM, HRMAU) is desirable. Knowledge of the Uganda Labour laws and familiarity with the International Labour laws Sound knowledge of Banking HR Operations, Proficient in MS Office and Human Resource Management systems (HRMIS).
• Excellent analytical & decision-making abilities, planning and organizational skills Excellent interpersonal, communication and Team leadership skills
• Influential and persuasive at all organizational levels
• Solution-focused, Innovative and flexible thinker with a strong "can do" attitude Ability to build rapport with employees and vendors.
Deadline of this Job: 15 October 2022
GENERAL POSITION SUMMARY:The People & Culture Officer is a position that will report directly to the People & Culture Manager. The People & Culture Officer will work closely with Mercy Corps’ operations, finance teams, as well as program staffs to provide essential support to the People & Culture Function. The People & Culture Officer will be responsible for executing daily routine People & Culture Tasks and ensure that these are being addressed in a timely and efficient manner.
ESSENTIAL JOB FUNCTIONS:
LEAVE MANAGEMENT
• Support the People and Culture Manager on annual leave planning and ensuring an approved leave plan at the beginning of every year.
• Responsible for leave tracking throughout the leave year and updating the tracker
• Ensure the leave uptake is in line with the Leave plan through consistent reminders to team members when leave is due
• Share leave balances with the People and Culture Manager on a quarterly basis
• WORK PERMIT AND VISA PROCESSING
• Responsible for developing and updating a work permit tracker for all expatriates throughout their contract period.
• Initiate the collaboration and engagement with the relevant expatriate regarding their work permit and visa status.
• Focal point for the external work partners including but not limited to NGO bureau, Immigration and contracted MC consultant.
• Responsible for timely submission of accurate documentation in line with immigration regulations.
• Raise all necessary payments for approval and submit for payment to Finance.
• Initiates the tender process for recruitment of the immigration consultant.
PAYROLL AND BENEFITS
• Receive valid monthly timesheets and submit to Finance within agreed timelines
• Support the People & Culture Manager with compiling payroll information and submit it on time ahead of the monthly payroll.
PEOPLE & CULTURE DATABASE
• Responsible for the development and updating of trackers including but not limited to performance management tracker, People & Culture data tracker etc.
• Providing support for entries in HCM
• Managing the People & Culture data and providing information for the People & Culture reports.
RECRUITMENT AND ONBOARDING
• Support the People & Culture Manager with the recruitment processes as the need may arise.
• Responsible for checking in with new hires on general wellbeing.
TRAINING AND DEVELOPMENT
• Ensure a monthly updated Training and development database
POLICY
• Working closely with various departments increasing awareness, understanding and support implementation of policies and procedures
• Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
PERFORMANCE MANAGEMENT
• Support the probationary and annual performance evaluation process by providing timely reminders and follow up with supervisors with adequate notice (2 months) prior to the evaluation date.
TEAM SUPPORT
• Support visits to the administration teams in the field offices upon requests
• Work as a team member supporting the effective functioning of the Team
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Any other duties that may be assigned from time to time.
KNOWLEDGE AND EXPERIENCE:
• 3-6 years plus experience in this similar HR support role.
• Bachelor’s degrees in Human Resource, Business Administration or any related discipline in people function.
• A post graduate qualification in Human resources, Organizational Psychology or any related discipline would be an added advantage
• A high degree of organizational skills using computer-based tools/software with demonstrated attention to details.
• Strong communication skills including the ability to communicate frequently and effectively in both verbal and written form.
• Proven ability to conduct him/ herself professionally under pressure.
• Previous experience as a full/part time staff with Mercy Corps and demonstrated knowledge of Mercy Corps systems, procedures and program priorities is an advantage.
SUCCESS FACTORS:
• Able to communicate effectively with all teams
• Responsive to all staff
• A good team player with a sense of humor
• Attention to detail
• Innovative and results oriented
Deadline of this Job: 21 October 2022
JOB DETAILS:Summary:
The Human Resource and Administration Officer is responsible for ensuring that the day to-day HR and Administration activities are performed in accordance with YAU policies, procedures and
HR best practices.
The position reports to the HR / Admin Manager and works closely with the Finance and operations
advisor to ensure effective and efficient HR and admin services are provided to support staff and
program activities.
Key Duties and Responsibilities:
• Under the guidance of the HR / Admin Manager, participate in the recruitment process for local
recruitments as required and ensure HR recruitment policies and procedures are consistently
followed.
• In coordination with the HR Manager and sector heads ensure all new staff have been properly
oriented and proper documentation done.
• Act as focal point to receive staff concerns about their compensation and benefits and respond
to queries in regard to salary, benefits and others.
• Facilitate and providee guidance for resolving minor employee relations issues at all times across
the 12 districts.
• Support with performance management and ensure targets for every staff are set, reviews of the
targets done and the appraisal conducted on a timely basis and all this documentation filed.
• Maintain accurate and up to date personnel records of all employees including orderly archiving.
• Support in the organizing of staff team building events in coordination with the HR manager
• Administration
• Ensure staff timesheets are provided on time for timely processing of their salaries.
• Ensure staff are taking their leave in accordance to the YAU policy on leave and maintain proper
documentation of the leave records.
• Ensure offices are cleaned on a regular basis and supplies available for staff across all the 12
district offices.
• reporting
• Submit regularly as required, information to HR / Admin Manager for HR Metrics preparation
• Update and submit regularly staff leave tracking
• submit all recruitment reports for all recruitments done in the OVCNWA.
• Maintain proper records for all correspondences
• Perform other relevant duties as assigned (of a similar nature or related and in the interest of
the organization)
Exit Management
• Work closely with supervisors to ensure exit interviews are offered to all staff and data is
documented, and shared with management.
• Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
• Develop and maintain reports to update and finalize terminal benefits
• Perform other duties as needed or requested by the HR / Admin Manager.
Qualifications, Skills and Experience:
• a Bachelor’s degree in Humanities or Business Administration or Post graduate training in
Human Resource Management is an added advantage.
• Three years of relevant professional experience in human resources management
• Extensive knowledge and experience of managing a payroll, preferably
• Previous experience working with an international /local NGOs in a cross-cultural setting,
preferably in the HR or Administration sector.
Functional knowledge, skills and ability:
• Remains productive when under pressure.
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender and backgrounds.
• Flexibility and prepared to work additional hours
• flexibility to continuously re-prioritize
• Ability to multi-task. Ability to create a welcoming and comfortable environment for all staff
members
• Ability to work both independently and as part of a team;
• Able to respond rapidly to changing environments, yet remain productive and focused;
• Excellent written and verbal communication skills
• Excellent Microsoft Office packages – Word, Excel, and Outlook.
• Ability to maintain the highest degree of discretion and confidentiality of HR information
