Accounting - Finance Jobs at SNV Uganda and Other Companies

JOB DETAILS:

Major Responsibilities
• Content Development: She/he leads in the gathering and development engaging visual and written material that effectively explains project teams and the Country Office for a wide range of external audiences:
• Regular compilation of news items, relevant publications, and attractive stories about the Country Programme activities.
• Production of professional quality publications and key communications materials. Where appropriate engage and manage professional writers in this regard.
• Ensure sufficient and adequate visual project material is generated and stored appropriately (photographic and video).
• Communication Database: Identify potential visuals and documents for usage in internal and/or external communication, advise country team on development of these visuals and documents and coordinate collection and archiving.
• Internal Communication: Collaborate with corporate communications on internal communication products to be developed or shared at country level. Develop content to project and corporate publications such as the annual report, magazines, brochures, leaflets, and videos.
• External Communication: Develop an external communication strategy for approval. More so, based on corporate strategy, he/she will lead planning for the country / region, branding and desired positioning, formulation, editing, production, and distribution of communication materials (e.g., reports knowledge products, policy briefs, promotional videos, visuals). More importantly the successful candidate will be expected to translate the corporate communications strategy into country and project level.
• Communication Advice: Support management, project communication officers and advisors on communication related matters, corporate branding, and promotional activities.
• Internet / Intranet: Develops, maintains, and improves the content of the website, to support execution of the country communication plan, creating online exposure supporting SNV’s brand. Writes and edits texts, selects photos, gathers, and publishes regular contributions on the website and cross-promotes these. Manage the quality of the country website and contribute to staff awareness and usage of site.
• Coordinate Press / Media Contact, Develops and maintains contacts with relevant media and press and responds to media requests. Monitors references to SNV in the media and media coverage of topics of relevance for SNV, responds to these topics where relevant and prepares communication lines and actions for sensitive issues that may generate media interest.
• Knowledge Development, Management, and Learning-
• Support Knowledge development and learning strategies at country and project level.
• Support Project teams to develop quality knowledge products, in line with their knowledge agenda.
• Support project teams to develop learning agendas and ensures knowledge documentation, dissemination and learning across project, sectors and externally through effective platforms.
• Support the development and use of case studies, set up and maintain infrastructure and process for knowledge exchange and enhancement within the country by providing advice and circulating relevant materials.

Qualifications
• Master’s degree in communication, media, information, or relevant related fields.
• Minimum of 8 years work experience progressively heading a communications department.
• Proven experience in editorial, knowledge management web site and intranet management including excellent proven oral and written communication skills.
• Advanced skills in different computer design, software, photography, and video.
• Proven experiences in organizing events.
• Excellent teamwork skills.
• Strong planning and organizational skills.
• High level of integrity and accountability.
• Understanding of project work and advisory practices.
• Well-grounded and seasoned communication professional, with experience in developing communications /marketing materials.
• Ability to adapt the corporate communication plans and strategies to the country level seamlessly.
• Ability to develop marketing and communications materials.
• Demonstrated experience in managing partnerships with private business companies.
• Excellent social and networking skills with various stakeholders.
• Highly motivated self-starter with strong organizational skills who takes individual accountability seriously.
• The position involves a lot of travel around the country

Additional Information
Terms of Appointment: This is a full-time position with a 2-year contract period, with possibility of extension.
Working at SNV: We offer a challenging work environment, with opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org 
NB: Only shortlisted will be contacted.
We do not appreciate third-party mediation based on this advertisement –

The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.



ORGANISATION OVERVIEW & ROLE PURPOSE
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027. Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff. PIU manages a caseload of 33,000 sponsored children and a large and diverse grants portfolio from bilateral and multilateral donors with a strong pipeline and potential of further funding opportunities.
The purpose of this role is to support the efficient utilization of resources in a manner that the risks, costs and control considerations are properly balanced in all given situations to ensure accuracy and consistency in accordance with Plan financial policy / procedures and donor requirements. The role provides support to the Country Office by ensuring that all transactions are updated in the relevant Plan International Uganda Systems to enhance the effectiveness of activities that support achievement of Plan International Uganda’s strategy. The incumbent will be responsible for implementing donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirements

ROLE DIMENSIONS:
The Assistant Accountant provides timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Country Office
The role involves delivering results from operations in the Country Office with a level of effecting thinking required.
The key challenges for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.
Timeliness and completeness of accountabilities
Supporting staff who fail to adhere to the stipulated financial guideline

Level of contact with children
This position has been classified as “low contact”: Limited interaction with children

Key result areas:
KRA 1: Systems Administration
• Receive and process payment teams in a timely manner and in line with PIU’s policies and statutory requirements, uploading the payments to the financial and banking systems
• Receive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests to the PAA for review and approval
• Initiating payments in the SAP are in line with the approved requests
• Prepare and enter Journal entries into SAP for cash receipts and inter-company charges
• Print off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding file
• Issue remittance advice to the payee confirming payments have been made

KRA 2: Cash & Bank Account Management
• Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the area operations
• Support the PAA in collating all the requests from the field offices and refer to the budgets to support the funds request from the country office
• Disburse the Petty cash to the various officers, ensure its compliant to petty cash policy
• Prepare cheques, mobile money and Business on line payments
• Request for a timely petty cash replenishment in line with the petty cash policy
• Support the timely preparation of accounts reconciliations, particularly petty cash to ensure cash is available to support the Country Office operations
• Track bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors

KRA 3: Record Keeping & Financial archives
• Manage the recording keeping and archive of Country Office financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required
• Review financial documents to ensure completeness and stamp them to verify readiness for filing
• Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive
• On request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use
• Keep alert for unauthorised access and inform the PAA in case of problems or concerns

KRA 4: Risk & Compliance Management
• Identification of PIU’s programme area related financial risks and support the development & implementation of risk-management controls and practices:
• Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of funds
• Support in the implementation of the actions based on the audits relating to the Country Office
• Support in all projects and statutory audits; providing the necessary documentation that would be required
• Participate in inventory stock takes and asset verification at least annually
• Maintain a cheque register with records of all the cheque transaction and place order for a new cheque book when required
• Reconcile inter-company charges with the programme area finance

ROLE REQUIREMENTS:
Qualifications
• Bachelor’s degree in commerce, Business Administration, accounting, any other related field.
• Part professional qualification in accountancy e.g. CPA or ACCA,
• At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.


Leadership Competencies
Myself as a Leader
• Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.

Lasting Impact
• Focuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.

Open & Accountable
• Understands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources, including own time.

Work Well Together
• Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

Inclusive & Empowering
• Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.

Skills & Knowledge
• Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.

Critical Business Management Competencies
• Good understanding of financial and procurement systems, with a good track record of complying with relevant procedures and controls.
• Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.
• Good digital skills, for instance [name relevant tools/platforms]; ability to use ICT resources to improve work efficiency and effectiveness, whilst working in line with privacy and safeguarding guidelines.
• Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection; Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of compliance
• Good written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.
• Experience of leading others with a track record of delegating work effectively, supporting good performance of others and promoting staff wellbeing and motivation.
• Critical Technical Competencies
• Excellent computer skills with the ability to work with SAP or other ERPs.
• Practical experience of book keeping and a good understanding of donor funding management.

JOB DETAILS:
Sap & Stock Senior Engineer

Activities
• Administer all C&P Tools (SAP, BW, ARIBA, AGORA, Master Procurement Plan) for appropriation and effective use
• Organize and follow-up the implementation of C&P Referential (procedures, guide and manuals, etc.), and have them regularly reviewed and updated in CMS
• Prepare and provide customized trainings to not only Contracts & Procurement personnel but also to other users such as Technical Administrators, End Users, Cost Controllers, Finance
• Act as the single point of contact for all co-ordination with HQ and CLIENT C&P entity in relation to C&P tools and reporting
• Manage as focal point for C&P’s vendor database (vendor management tool): vendor introduction, registration, categorization, pre-qualification, creation and modification in SAP
• Ensure quality of Material Master Data to be created in SAP
• Coordinate between Procurement and Finance in relation to payment process and sharing MM-FI data for reporting and data cleaning
• Take the role of Lead User for SAP & BW, perform day-to-day problems solving, induction for newcomers, trainings, and issuance & follow up of MTK (Maintenance Tool Kit for SAP/BW), and deal with SAP/BW Support teams abroad
• Monitor, prepare and issue the reports regularly for C&P functions (C&P Dashboard, TGP CPIs-KPIs, C&P Performance Review, COMEX figures, Savings, etc)
• Act as focal point of C&P, in implementation and follow up of the recommendation from IMPACTS, ASAP, ISO, MAESTRO, OPERSAFE, etc
• Identify improvement opportunities to increase the C&P process efficiency and better working together with métier partners
• Raise REX when applicable

Context and environment
A Green Field Project, the Tilenga development is to be carried out in a remote location in UGANDA near Albert lake with particularly sensitive environmental conditions.
A challenging onshore project; heavy and waxy oils produced from 31 drilling pads, (with some of them located in a national park) and treated in a Production Center of 200,000bopd oil capacity and 650,000 bld of water treatment capacity. Reservoir pressure maintenance is ensured either by water injection or by polymer water injection depending on the reservoir’s characteristics. The project also includes an extended interconnecting network with temperature preservation.
Multicultural environment: Contractors are anticipated to be located in various parts of the world. Ugandan rules and regulations, administrative requirements and technical authorizations as well as International codes for onshore plant will apply.

Accountabilities
• Key position for proper management of SAP and other C&P tools relating to drilling activities
• Ensure the correct and maximum use of SAP, BW so that all transactions and approvals are traceable, transparent and controlled
• Produce all reports, analyze the data and propose improvement actions

Qualifications/Experience required
• Degree in relevant technical or Business field (or equivalent professional experience) Good practical skills of SAP and knowledge of purchasing, transit and stock management fields Good operational knowledge of the Oil & Gas industry good numeracy and analytical skills Excellent interpersonal skills (including team management), written and oral communication skills Fluent in English
Experience:
• Minimum of 4 years of experience in similar role with previous experience in an operational position.