Administrative Jobs at Finca Uganda and among other companies

JOB DETAILS:

Key duties and responsibilities:
• Supporting business in developing appropriate risk management strategies/tools and disseminating appropriate risk management practices in line with developments in the market/industry, laws and regulations.
• Overseeing and enforcing risk management policies and limits to close significant gaps in risk management capabilities.
• Preparing and reporting Key Risk Indicators report on Financial and Non-Financial Risks
• Guiding, facilitating and supporting the Risk Control Self-Assessment process
• Providing an independent view of proposed business plans and appropriate reporting on risks identified to the Board Risk Committee and Executive Committee.
• Formulating and driving a wide range of risk management policy and process upgrades including improved analysis, systems, pricing/costing models, etc.
• Developing systems to generate a robust MIS to identify, monitor, manage and control credit, market and operational risks.
• Organizing, managing and motivating direct reports in the Risk Department, through a suitable organization structure and development programs to optimize competence and productivity.
• Monitoring and managing the performance and development of direct reports.
• Championing and ensuring improved understanding of risk management across the organization in terms of risk identification, assessment, monitoring and reporting, starting with the Senior Management Team.
• Supporting management in the achievement of chosen strategic objectives/goals through assessment of appropriateness of actions put in place, adequacy of monitoring and timeliness in taking corrective actions.
• Overseeing compliance risk management across the organization through tracking or identification of new or changes to laws, regulations or best practices and ensuring that these are incorporated into existing policies and processes.

Competencies
• To perform the job successfully, an individual should demonstrate the following competencies:
• Good consulting and management techniques to initiate and manage strategic changes in risk management across the entire organization.
• Strong knowledge and experience in modern Enterprise Risk Management practices in Financial Services industry to provide visionary guidance on strategic changes.
• Excellent interpersonal skills to effectively communicate with and manage customer expectations and other stakeholders.
• Good technical skills to effectively perform/guide performance of Risk Management activities in a manner that consistently meets established standards or benchmarks.
• Excellent performance Management skill to optimize employee productivity.
• Good knowledge and effective application of all relevant banking policies, processes, procedures and guidance to consistently achieve required compliance standards or benchmarks
• Good knowledge of Basel II Risk Management Framework and its implementation implications on the Organization.
• Good knowledge of Policy and Procedure formulation process as well as ensuring implementation and enforcement of the same across the institution.
• Knowledge of Risk Control Self-Assessment framework and implementation of the same.
• Excellent at lead management of Crises and Business Continuity within the Organisation.
• Good knowledge of the different Risk Families affecting the Organization and offer advice on Risk appetite needed for sustainable growth of the business.

Qualifications, Skills and Experience
• A bachelor’s degree in Business, Credit or Finance. Professional qualifications (CPA, ACCA, etc) and a Masters’ Degree will be an added advantage.
• 3 years’ experience in Management/Leadership role
• At least 5 years work experience in Internal Controls, Audit or Risk Management preferably in a Financial/Banking sector

JOB DETAILS:

Education
• Master’s degree in Public Health, Epidemiology, or a related field from an accredited academic institution with a bachelor’s health related field and five years of relevant professional experience; or
• Medical doctor with a university degree in epidemiology or public health or a related field from an accredited institution with a minimum of 5 years of experience in supporting the district or national health surveillance program.
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JOB DETAILS:

Education
• Master’s degree in Public Health, Epidemiology, or a related field from an accredited academic institution with a bachelor’s health related field and five years of relevant professional experience; or
• Medical doctor with a university degree in epidemiology or public health or a related field from an accredited institution with a minimum of 5 years of experience in supporting the district or national health surveillance program.
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JOB DETAILS:

About Us
Work Bridge is an internal employment agency founded to ease connections between job seekers and employers. It employed users’ friendly online technologies to recruit and connects thousands of job seekers with domestic employers which includes companies, businesses or organizations of all sort. This online job market helps businesses or companies of all sizes find and hire suitable candidates quickly.
Following our expansion drive across East African markets, Work Bridge is soon opening its operation office in Kampala and therefore we’re seeking to hire 10 System Administrators working in the five divisions of Kampala and each division will be having two administrators and 8 for the 4 municipalities of Wakiso district.
1. System Administrator (10) Rubaga, Nakawa, Kawempe, Central and Makindye
2. System Administrator (8) Entebbe, Kirra, Nansana, and Ssabagabo

The purpose of this role is to ensure that all field programs and activities receive the operational support services required for effective implementation of the Country’s Strategy, on time and to standard. The person will be directly in charge of Mobile and Location Agents working in their respective division.

Other responsibilities
• SA is responsible for ensuring effective operation of relevant systems and controls as assigned to agents. Provides overall leadership, oversight and management support for all aspects of operational management required from each agent
• This position is part of the Work Bridge Leadership Team, with a focus on ensuring accountability, compliance and stewardship, coordinating efficient resources and logistical planning in areas of operation.

KRA1: Recruiting and expansion of agents, monitoring and management of the system
KRA 2: Lead the mobile and location agents in a manner that empowers them to deliver high quality, timely, support to the wider company’s goal. Develop and oversee implementation of an annual work plan; manage the recruitment records, ensuring good value for money and compliance with Work Bridge’s policies and procedures. Regularly review the agents’ levels of participation in their activities to ensure that the required service levels can be realistically delivered; at the same time ensuring that agents are fully occupied and working efficiently. Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with Work Bridge’s policy. Coordinate effectively with others to ensure high performance within Work Bridge’s matrix operating structure. Foster an inclusive environment by the implementation of policies that provide for diversity and equal opportunities and utilization of a leadership style that will drive employee engagement.

Skills required
• Strong training &facilitation skills;
• Strong communication skills, both verbal and written English
• Proficiency in Microsoft Office programs i.e., Word and Excel
• Organizes work effectively while remaining aware of changing priorities and deadlines;
• Able to work independently to accomplish tasks, but also as part of a team to achieve mutual goals and objectives
• Able to think outside of the box to provide plausible solutions to issues and challenges
• Ability to ride a motorbike would be a strong advantage
The said officers will report to Assistant Manager

Minimum Qualifications and Experience
• Bachelor degree in Commerce, Business Administration, social work or any other related field.
• Diploma holder with enough experience can also apply
• Professional Qualification in Marketing will be an added advantage.
• 2 years of relevant experience is required.
• Fluent in English and Luganda.

JOB DETAILS:
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Terms of reference for the Administration Consultant – Country Office.
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Purpose of assignment
The purpose is to offer maternity cover for the Administration Assistant for a period of 4 months and 13 days. S/He will provide administrative support to staff and visitors in the Country Office; the Consultant will interact with key external stakeholders in the course of performing her/his duties

Responsibilities and Scope of the consultancy.
KRA 1: Reception Service
• Manage an efficient and well-informed front desk; represent the PIU’s brand by ensuring that visitors and all incoming and outgoing communications are handled with maximum efficiency and professionalism:
• Ensuring that the visitor reception area, front desk and compound are clean, tidy and attractively arranged at all times
• Receive visitors and incoming communications cheerfully and efficiently; deal with any client, staff, visitor, and consultant requests, immediately if possible, referring to relevant personnel when necessary
• Receive incoming calls and place outgoing calls; handle incoming and outgoing correspondences
• Process courier deliveries, mail, receipt of clients, documents, and correspondence
• Develop and regularly maintain updated office telephone directories and telephone logs; Report and suggest solutions related to the improvement or malfunctioning of the switchboard

• KRA 2: Facilities Management & Maintenance
• Manage the office facilities ensuring an appropriate standard of health, safety, security, and environment is maintained at all times:
• Ensure that all routine maintenance is carried out to keep facilities in a safe and attractive condition, liaising with service providers (e.g., electricians, carpenters, builders) to ensure that quality work is done
• Develop and implement a system for recording and responding swiftly to maintenance requests (giving priority to matters of safety), ensuring that the assets staff are using are safe and fully functional; participate in health and safety audits
• Support the Administration Manager with matters relating to staff safety and security.
• Monitor front office equipment (telephones, computer, seating) and ensure it is in good working order at all times (includes scheduling regular maintenance), follow up on payment of utility bills
• Manage the office first aid kit
• As requested by management, take responsibility for opening and closing the office; when closing, ensure that all doors and windows are shut and adequately secure

• KRA 3: Administrative & Logistical Support
• In collaboration with the Administration and Procurement Managers, provide logistical support necessary for timely completion of PIU’s projects:
• Liaise with the Procurement Manager to ensure that appropriate contracts/agreements are drawn up with vendors of office supplies or services (e.g., travel agents, cleaning services & hotels)
• Maintain good relationships with the vendors of office services; ensuring that PIU’s expectations are clearly communicated, met, and timely payments are made in return for administrative related services.
• Oversee the office supplies; ensuring that the correct levels of required supplies are kept in stock, re-ordering when necessary, and ensuring that supplies are kept secure and in good condition
• Prepare monthly inventory reports for office stationery and consumables for Administration Manager’s review before replenishments are done.
• Liaise with the finance department to ensure that payments are made to vendors
• Oversee an efficient store management system that ensures the availability of the appropriate store items for smooth office operations (office supplies & stationary) as and when required:
• Implement the stock control systems and procedures, aiming to make available necessary items for operation and keep an up-to-date inventory/ stores schedule detailing items on hand and location

• KRA 4: Risk & Resource Management
• Ensure risk and resource management of the front desk, telephone communications and petty cash function in compliance with PIU’s policies and procedures:
• Work together with the Administration Manager to identify and manage all risks associated with reception
• Prepare for and support audits; ensure that any corrective actions relating to front desk management, telephone communications and executive office assistance are closed out in a timely manner
• Prepare and share reports concerning reception services and first instance communication, as requested by Human Resources
• Maintain reconciled Petty Cash Ledger by making entries into the ledger book to ensure that daily cash at hand reconciles with book balances
• Support the finance team with the timely payments of appropriately approved petty cash request

• KRA 5: Safeguarding, Gender Equality & Inclusion
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
• Consultancy duration.
• The duration of the consultancy is limited to 4 months & 13 days starting from 5th December 2022 to 23rd March 2023.
• Reporting line
• The Consultant will report to the Administration Manager.
• Eligibility/Qualification
• The Consultancy opportunity available is open to individuals with at least 3 years hands on experience in Procurement, Logistics and administration with a minimum education of a Bachelor’s degree in Business Administration, Public Administration, commerce or related discipline.

Other requirements
• The intern must be willing to abide by Plan International Uganda policies and procedures during the period.
• The Consultant must be willing to sign and abide by the organization’s Children and Young people Safeguarding Policy.
• Consultant should be able to communicate and write in English.
• The Consultant shall indemnify Plan International Uganda, its implementing partners, and its staff against any claims, that may arise in connection with the performance of this Agreement by the Consultant.
• The Consultant shall declare that all works carried out during the Consultancy duration remain the property of Plan International Uganda.
• Should show commitment and availability at place of work as per the stated period of the Consultancy.
• Applicants for the Consultancy must be willing to undertake assignment at Plan International Uganda – Country Office.
Location: Kampala
Type of Role: Consultancy
Reports to: Administration Manager
Grade: B
Closing Date: 04/11/2022