Data, Monitoring and Research Jobs at Mengo Hospital and UNICEF

JOB DETAILS:
Job Summary: To manage Hospital data by ensuring accuracy and security of electronic and non-electronic information; develop and implement systems that offer timely and efficient generation, analysis, dissemination and proper storage of medical and non-medical Hospital information and records.

Duties and Responsibilities:
• Develop and implement an effective Data and Records management strategy that will enable attainment of the Hospital Corporate strategy and vision.
• Develop and implement annual department plans and budgets to pursue the above strategy.
• Develop standard department systems and processes that will promote efficiency and effectiveness.
• Spearhead the development and implementation of the data management, records and information policy of the Hospital
• Supervise and train staff and subordinates on how to collect data manage it and promote high quality service
• Liaise with Medical and Nursing staff to conduct quality assessment of data on all wards
• Carry out periodic auditing of the data and data systems
• Produce complete, accurate, consistent data and reports as may be required
• Streamline data collection and analysis procedures to ensure fast access to metrics
• Participate in research/data review meetings where necessary
• Compile the weekly, monthly and quarterly HMIS reports and ensure timely submission to the District Health Information Systems, MOH, CDC
• Provide technical support on the utilization of the different databases namely OPEN MRS, EPI INFO etc.
• Perform any other duties incidental to the above as may be assigned by the Supervisor.

Qualifications, Skills and Experience:
• Bachelor’s degree in Statistics, Business Statistics, Computer Science, or the equivalent from a recognized institution
• A minimum of three years of experience in data management/analysis preferably in a Clinical Research setting
• Experience in using relational databases such as SPSS, ACCESS, STATA, EPI INFO, SQL databases, in database modeling
• Advanced MS-Excel Skills
• Confidentiality
• Excellent organizational skills
• Leadership Skills
• Critical thinking and attention to detail
• Ability to extrapolate conclusions from large data sets

JOB DETAILS:
Background
Community Health in Uganda
Uganda’s policy objectives of improving equity, efficiency, and effectiveness of the health sector, prioritize preventative and promotive interventions and a focus on a people centred approach for integrated Primary Health Care (PHC). These interventions are primarily delivered through PHC, including at the community level. Community level interventions provide a unique opportunity to deliver integrated programmes and Village Health Teams (VHTs)1 have been identified as having a key role in achieving this.

Key Responsibilities:
1. Software/ Data Systems Engineering
a. Work with data and digital health end-users to define workflow problems they are trying to address and design appropriate innovative technology solutions.
b. Support translation MoH programme needs into technical requirements that can be used to develop MoH data systems.
c. Develop or adapt MoH software solutions or data systems by studying requirements analysis and information needs; confer with stakeholders and management; study system flow, data usage and work processes; perform software design using software development fundamentals and processes; debug, test and deploy software solutions (e.g., MPDSR
Activity Tracker, DHSS-PM tool, National Health Registries, Information Exchange Layer,
Online MoH ICT Inventory, Digital HMIS tools forecasting tool, among others).
d. Design, develop and implement data management and data analytics solutions to support evidence generation on selected indicators including enhancement of both new and existing
Health information System data sources (e.g., DHIS2, HRIS/CHWR), PIP, FamilyConnect,
eCHIS, MPDSR Activity Tracker, DHSS-PM tool, National Health Registries, Information
Exchange Layer, digital MoH ICT Inventory, digital MoH Budget Tracker, Digital HMIS
tools forecasting tool, among others).
2. Database Administration
a. Develop and maintain Extract, Transform, and Load (ETL) processes across multiple data systems or sources.
b. Extract, interface and share data with different databases as required by the MoH Health
Information Management Division to facilitate business intelligence and data warehousing functions.
c. Identify data discrepancies and data quality issues and work to ensure data consistency and integrity by implementing data security processes/procedures/programs recommended by the
MoH ICT security SOPs.
d. Automate maintenance tasks such as database backups, log transaction truncating, alerts, and notifications in case of database unavailability and regularly test backups to validate their status.
e. Respond to and resolve system load failures and performance issues.
f. Support the database components of all MoH data systems and applications as far as security, optimization, monitoring, performance, and redundancy is concerned.
g. Advice MoH on Database Systems Performance improvement initiatives and Programs.
h. Implement and maintain Database Backup and Recovery (DR) programs or initiatives to enhance business continuity in line with the MoH Disaster Recovery and Business Continuity policy.
3. Knowledge Transfer and Capacity Strengthening.
a. Support development and implementation of evidence-based knowledge transfer plans and training curriculum or materials to strengthening skills of relevant end-users in use of MoH data systems.
b. Support to organize and implement User Acceptance Testing (UAT) and trainings on use of
MoH data systems at national and sub national levels.
c. Organize bi-monthly sessions on implementation of MoH data systems with relevant officials from Ministry of Health, districts, and partners – to ensure recurrent knowledge transfer.
d. Contribute to the development of MoH strategic and operational documents such as MoH ICT
Policy, MoH ICT Strategy, Data and Digital Health Systems Standards, among others.
e. Support data and digital health systems assessments and dissemination of findings.

4. Monitoring, Reporting, Documentation, Learning, Knowledge Management
a. Monitor progress and share status (report) on data systems implementation at national and sub national levels.
b. Generate and distribute reports (standard and ad-hoc) and dashboards from the different MoH data systems or sources.
c. Document and report (to the Senior Systems Administrator) database breaches or risks identified during administration of the data systems.
d. Support registration services for COVID-19 vaccinations based on the eligibility criteria and guidance provided by the Ministry of Health.
e. Support COVID-19 data analytics, data quality assurance and verification support at the
COVID-19 vaccination sites at district level.
f. Support documentation of clear and concise Standard Operating Procedures (SOPs) and/or routine tasks related to MoH data systems or sources (using flowcharts, layouts, diagrams, charts, code comments to aid finer illustration).
g. Support documentation of MoH software applications and/or data systems code base, technical/ training manuals, technical briefs, and activity reports.

To qualify as an advocate for every child you will have…
Education
1. A Bachelor’s degree in Information Technology, Computer Science, Software Engineering,
Information Systems, or related field, with at least 5 years of work experience in the following domains:
Healthcare/hospital project management
Digital transformation project management
Consulting experience with government agencies
2. Worked in data analysis and generated data-driven insights.
3. Experienced stringent reporting demands and can write professional project plans and reports.
4. Has experience working with both Government and international NGOs.
5. Knowledge of database design/ theories/ languages such as SQL or SQL/PSM and familiarity with database queries.
6. Ability to work with data architects and other IT specialists to set up, maintain and monitor
data networks.
7. Knowledge of database structure languages, such as SQL or SQL/PSM
8. Experience with server installation and maintenance.
9. Familiarity with database management and IT security best practices.
10. Excellent written and verbal communication in English.

Core competences:
1. Communication: expresses opinions, speaks clearly, has a sense of diplomacy while
interacting with external stakeholders.
2. Drive for results: passionate about action and helping to get things moving.
3. Team Spirit: enjoys working as part of a group with members of different backgrounds.
4. Learning and Researching: rapidly learns new tasks and demonstrates understanding of
newly acquired information.
5. Independence: can take initiatives and work with limited supervision to deliver results.
6. Coping with pressure: maintains a positive outlook at work and works productively in a pressurized environment and in a crisis while keeping emotions under control.
Conditions:
• The Consultant will work under the direct supervision of the Assistant Commissioner Health
Services, Health Information Management Division, Ministry of Health, and the Senior Systems
Administrator, ICT Unit, Ministry of Health, supported by the Health Specialist (Health Information System & Digital Health), UNICEF Uganda.
• The consultancy will commence only when contract has been signed.
• Consultants will not have supervisory responsibilities nor authority on UNICEF budget and other resources.
• Consultants will be required to sign the Health statement for consultants/Individual contractor
prior to taking up the assignment, and to document that they have appropriate health insurance, if
applicable.
• The Form ‘Designation, change or revocation of beneficiary’ must be completed by the consultant upon arrival, at the HR Section.
• No contract may commence unless the consultant provides a certificate of completion of a
mandatory course on “prevention of Sexual Exploitation and Abuse”. A certificate to be
submitted with the signed contract should have been obtained in the last three months.
• Under the consultancy agreements, a month is defined as 21 working days, and fees are prorated accordingly. Consultants are not paid for weekends or public holidays
• Consultants are not entitled to payment of overtime. All remuneration must be within the contract agreement and are paid according to satisfactory completion of deliverables
• No contract may commence unless the consultant provides a certificate of completion of a
mandatory course on “Prevention of Sexual Exploitation and Abuse”. A certificate to be
submitted with the signed contract should have been obtained in the last three months.
• Clearance from DHR will be required for former UNICEF staff
• Clearance from the Government required for civil servants