Logistics - Transportation/procurement Jobs at Oxfam Novib and other companies

JOB DETAILS:
Driver, Mbale
Department Purpose
To work with others to find lasting solutions to extreme inequality and injustice through locally led humanitarian actions.
Team Purpose
To promote a more equal sharing of power and resources in the humanitarian sector between international humanitarian and local and national actors to appropriately and sustainably support effective preparedness and response to particular needs of women, men, children and other socially excluded, marginalized and vulnerable groups in crisis situations. The team is being set to scale up and bolster the growing influence and leadership of Local and National Humanitarian Actors (LNHAs) in Uganda and it aims at enhanced Management and Coordination of the local and national actors empowerment initiative.

Job Purpose
The primary responsibility of this position is to provide driving services to Oxfam project based activities in different locations including the different campus base.

Job Responsibilities
Technical
• Drives project Oxfam staff, visitors or other authorized persons to and from various points while observing and adhering to the standard safety precautions.
• Maintains proper vehicle mileage and usage records as per requirements.
• Conducts daily vehicle maintenance checks to ensure that the vehicle is in good condition including the general cleanliness to uphold the image of the organization.
• Delivers and collects mails and other documents to and from various offices required.
• Maintains punctuality and courtesy and adheres to traffic laws and regulations.
• Maintains confidentially of Oxfam information at all times while executing duties.
Administration:
• Keeps and maintains proper documentation of all necessary vehicle documents such as insurance, registration documents, travel requests, vehicle log book, discharge of responsibility form by all non-Oxfam passengers.
• Carries correctly filled in and signed waybills whenever goods are transported.
• Assists in basic local purchases and general logistic activities on request.
Mechanical:
• Immediately reports any technical failure or damage and need for maintenance to the appropriate member of staff.
• Keeps track of the scheduled service time of the vehicle, in order to make sure that servicing is performed in time.
• Accurately fills in the vehicle log book after performing service checks and/or repair activities of the vehicles
Other
• Be eager to and require others to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Education:
Essential
• Valid driving licence, sound driving skills and experience of 3 years preferably in an NGO environment.
• A defensive driving certificate is an added advantage
• Sufficient spoken English and any local languages is an added advantage.
• Basic tractor servicing and maintenance skills.
• Flexibility and willingness to work long hours.
• Attention to detail.
• Ability to organise and prioritise work.

Experience:
• Sound driving skills and experience
• 3 years preferably in an INGO environment.
• A defensive driving certificate is an added advantage.
• Sufficient spoken English and any other local language is an added advantage.
• Previous exposure to procurement and logistics roles.
• Basic vehicle servicing and maintenance skills.
• Basic record keeping skills.
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Key Behavioral Competencies (based on Oxfam’s Leadership Model)
Competencies Description
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling
We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.

JOB DETAILS:
Logistics assistant
Job Purpose
The primary responsibility of this position is to manage the logistics operations with a particular focus on fleet and adequate stewardship of agency resources (Assets). The Logistics Assistant will be exemplary in his/ her commitment to Oxfam Novib core values, upholding principles and policies.

Job Responsibilities
Transport and Fleet Management.
The Logistics Officer will be responsible for supervision of drivers and ensure a well maintained fleet at the Mbale office and coordinating vehicle allocation for staffs, partners and visitors.
Specific tasks include:-
1. Supervise the work of the driver to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.
2. Ensuring proper vehicle allocation.
3. Coordinate with vehicle hire service providers to ensure all vehicles required are provided on time and in good condition.
4. Maintain accurate and update vehicle files and ensure that mileage log sheets, vehicle repair records, service and related costs documentation are prepared and used as required.
5. Ensuring monthly fuel usage reports for all vehicles are consolidated and shared with the Logistics Coordinator for review and approval.
6. Ensuring vehicle service schedules are adhered to and service of vehicles is done appropriately from the right garages recommended by Oxfam
7. Coordinate with insurance companies to ensure that all vehicles are insured on time and all claims lodged on time for quick compensation

Asset Management
Property record
1. Work with the ICT department to develop and update a property inventory database clearly indicating the items/property sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable
2. Together with the ICT team, conduct annual physical count of property and sign off the database in confirmation of the details

Job Requirements
1. A Bachelor’s degree in Procurement and Supply chain management or related field from a recognized University
2. Qualification or partial fulfilment in a professional course such as CIPS, CSMP, CILT etc.
3. Experience of at least three (03) years in management of Logistics, fleet and Warehousing in a field setting.
4. Ability to multitask and deliver on strict timelines.
5. Ability to work long hours with minimum supervision

Other key Attributes:
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Key Behavioral Competencies(based on Oxfam’s Leadership Model)
Competencies Description
Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Interested and Qualified? Click here to Apply Now

JOB DETAILS:
Logistics Officer ,Tororo
WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
Are You Up To The Challenge?
We are seeking qualified individuals for the position of Logistics Officer NOA to be based in Tororo. The selected candidate will be employed on Fixed Term
Organizational Context
These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
Job Purpose
To provide effective hub management and operational support to field supply chain operations, following an effective and integrated supply chain approaches meeting the food assistance needs of beneficiaries and service provision requirements for partners.

Key accountabilities (not all-inclusive)
• Under the direct supervision of the Head of Logistics Operations, the incumbent will be required to undertake the following: –
• Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
• Manages logistics operations including all logistics assets in order to ensure timely and cost effective delivery of WFP cargoes including coordination of logistics operations with other organizations and provide logistics support to on-going air, land, sea, or rail operations as appropriate/required.
• Ensures WFP warehouses as managed in accordance to WFP guidelines with effective commodity management and quality control and maintains accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Establishes regular reporting protocols tracking logistics operational movements and distribute them according to requirements and ensures the integrity of transport information, including commodity tracking in WFP standard systems.
• Advises on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
• Support supply chain projects & initiatives, operational day-to-day activities in compliance with the established supply chain strategies, policies, procedures, and controls, and following corporate standards, contributing to quality control, loss prevention, risk mitigation and cost effectiveness. Organizes, leads and participates in regional logistics meetings including the local transport committee
• KEY ACCOUNTABILITIES
• Support monitoring supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations; including management of service providers/vendors, transport, and warehouse operations to promote safe, efficient planning and execution of WFP operations.
• Conduct portions of financial analysis and budget reviews, drawing out recommendations to the supervisor for maximizing use of resources and effectiveness of supply chain operations. Contribute to the implementation of supply chain operations, initiatives, and services to ensure a timely, cost-effective, and integrated approach with core activities and services.
• Determine specific supply chain activities & budgetary requirements to support the overall Supply Chain strategy to support CO CSP identifying structure(s), capabilities and resourcing required for both CBT and in-kind.
• Conduct portions of market analysis and supply chain network mapping to support wider analytics on the selection of an appropriate operation modalities to improve supply chain performance. Collect and analyse data and put together reports highlighting opportunities for improvement and effective operationalization of supply chain within the area of responsibility.
• Prepare accurate and timely reports or support preparation of dashboards and other visual materials on supply chain activities for supervisor’s review to contribute to informed decision making and consistency of information presented to the stakeholders.
• Guide support staff, acting as a point of referral and supporting them with analysis and queries. Identify and build productive relationships and support capacity building of WFP staff and partners for efficient and effective delivery of humanitarian assistance to beneficiaries.
• Ensures adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews, contributes to preparedness actions and supports rapid emergency response to deploy food and resources at the onset of the crisis.
• Supervises staff within the hub, ensuring that all staff are adequately trained, and identify any additional training needs to achieve high working standards and supports logistics staff in other offices 16. Any other related tasks as required
• WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
• Leads by Example with Integrity
• Upholds WFP values, principles, and standards:
• Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
• Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
• Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn: \
• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
• Drives Results and Delivers on Commitments
• Delivers results for maximum impact:
• Holds self and/or others accountable for the delivery of results Delegates appropriately:
• Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
• Responds readily to change adjusting work as needed
• Fosters Inclusive and Collaborative Teamwork
• Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback:
• Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives:
• Listens attentively to others to capture, learn, build and share new perspectives
• Applies Strategic Thinking
• Communicates and fulfils WFP’s vision:
• Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Embraces curiosity and new ways of doing things:
• Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
• Gathers data and shares knowledge to inform team decision making
• Considers the impact of decisions:
• Implements decisions and asks questions to understand the impact for wider objectives
• Builds and Maintains Sustainable Partnerships
• Builds partnerships: Builds partnerships by seeking out opportunities to work with others
• Collaborates to deliver common objectives:
• Collaborates with partners by sharing information and working together to deliver common goals

Functional Capabilities
• Capability Name Description of the behaviour expected for the proficiency level
• Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
• Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
• Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

Standard Minimum Qualifications
• A University degree in any of the following disciplines: Procurement, Logistics, Supply Chain, Finance, Business Studies, Economic or any related field;
• At least five years working experience in Procurement, Logistics, or Supply Chain;
• Experience in Logistics work routines and methods;
• Experience with progressive electronic and digit
• Proficiency in both written and oral English

Desired Experiences For Entry Into The Role
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
DEADLINE FOR APPLICATIONS
Friday 18th November 2022