Accounting - Finance Jobs atInternational Organization for Migration ( IOM ) and Other Companies

JOB DETAILS:
Position Title : Finance Assistant
Reference No : VN/UG/012/2022
Duty Station : Kampala, Uganda
Classification : General Service (G5) 1 Position
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 22nd November 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non- governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy and are considered as first-tier candidates

ORGANIZATIONAL CONTEXT AND SCOPE
Under the Overall Supervision of the Chief of Mission (COM), the administrative and functional supervision of the Senior Resource Management Officer (SRMO) IOM Uganda and direct supervision of the Senior Finance Assistant; and, in collaboration with relevant units at Headquarters and the Administrative Centers, the successful candidate will be responsible and accountable for managing the resources management functions in IOM Uganda.

Core Functions / Responsibilities:
• Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
• Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
• Extract and input data from various sources in financial or accounting systems;
• Assist providing guidance in accounting, budget and financial related issues;
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
• Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;
• Create new Vendor Accounts in PRISM;
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;
• Responsible for the Petty Cash of the office; and,
• Perform other related duties as required.

Required Qualifications and Experience
Education
• Completed Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience. Or
• High School diploma with five years of relevant experience;
• Experience
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
 Skills
• Knowledge of SAP or Oracle ERP is key
• Strong computer skills - Word, Excel, and Internet
• Excellent planning, organizational and time management skills;
• Attention to details;
• Proven ability to communicate cross-culturally;
• Languages
• Fluency in English
• Working Knowledge of any other UN languages.
 Required Competencies
• The incumbent is expected to demonstrate the following values and competencies:
• Values
• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Core Competencies – behavioral indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results; produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

JOB DETAILS:
Finance intern
Description
By nature of our operations, all INGOs are Income Tax exempt, but given the need to formalise the same, in compliance with Uganda Tax Laws, Alight management has always ensured that this exemption is formally secured and kept on file. During the Tax health check done by KPMG (Alight Tax Advisory Company) in 2019, it was noted that Alight Uganda last secured one in 2012 and management was advised to embark on the same.
KPMG initiated an application that was submitted to URA in 2020 and URA has been dragging the process asking for different items that have been shared until this recent one that came up after we cleared our Tax Liabilities early Feb 2022.
URA requires a reconciliation of our Ledgers for the year ended 2019 to ensure that both Withholding Tax and PAYE remitted are complete and accurate. For us to achieve this, we need an intern to do this reconciliation for the period under review.

Key Duties & Responsibilities
• Reporting to the Country Finance Coordinator, the Intern will be responsible for the following:
• Reconciliation of FY 2019 WHT account with reference to identified Alight Chart of accounts to ensure that all chargeable supplies were charged and tax remitted to URA monthly.
• Reconciliation of FY 2019 PAYE account with reference to Alight Salary related accounts and PAYE remitted monthly.
• Retrieval of Payment vouchers to confirm Exempt supplies and Suppliers where applicable.
• Make copies of the Exempt suppliers and open up a file that will be presented to URA as evidence for exempted suppliers and supplies.
• In addition to the above, the incumbent will file back vouchers in an appropriate place for Subsequent ease of reference.
• Any other duties that may be assigned to him/her by the supervisor.
Requirements
Energetic young personnel with a minimum of a certificate and excel knowledge from a recognised institution. Experience in this area will be an added advantage.
Remuneration
Alight will pay the successful candidate a daily wage of UGX 37,000 payable upon completion of the exercise and subject to Ugandan tax laws. The exercise is anticipated not to exceed one Month.