Deadline of this Job: 29 November 2022
JOB DETAILS:Purpose of the Position
In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will provide technical support to the subnational incident management teams, Ministry of Health (MOH) and district health teams in strengthening Contact tracing, follow up and reporting using Go.Data.
Summary of Assigned Duties:
1. Support data and information management for response activities, including COVID-19 and Ebola. This support includes national and at district levels.
2. Provide on-site and remote training for Go.Data. This training will include usage of the Go.Data mobile and Web application.
3. Provide training to staff in Ministry of Health, WHO and Partner institutions who may be asked to deploy in response to Covid-19/Ebola outbreaks. Training will include all essential Go.Data features and functionalities and ensure that trainees are able to use the Go.Data software independently.
4. Provide training to contact tracing teams, on key concepts of the contact tracing and usage of Go.Data to support contact tracing activities.
5. Provide advice for epidemiological analysis and use of Go.Data for in-country specific contexts.
6. Suggest ways to enhance data flows to further strengthen data and health information management.
7. Support Go.Data development and rollout activities, including capacity building of national and district teams.
8. Customise R-reporting scripts, to national and sub national reporting requirements
9. Customise dashboards and graphical outputs to produce outputs in a manner requested by national and district teams, such as workload analysis by teams or contact tracer
10. Facilitate the monthly Go.Data review meetings with the Baylor/others and WHO team including the tracking of the Go.Data performance indicators. In cooperation with the team, monitor and evaluate the implementation of the planned Go.Data activities.
11. Participate in any other activity that may be required in connection with the response data management function and perform any other incident-specific related duties, as required
Required Competencies:
1. Building and promoting partnerships across the organization and beyond
2. Moving forward in a changing environment
3. Ensuring the effective use of resources
4. Fostering Integration and team work
5. Communication in a credible and effective way
Functional Knowledge and Skills
• Sound knowledge and skills in Contact tracing program and statistical analysis, Go.Data Apps, data extraction and analysis skills, presentation skills.
• Familiar with DHIS2 implementations, ODK, R language and reporting scripts.
• Proven ability to multitask across various planning and implementation processes within a highly demanding environment.
• Demonstrated knowledge, competency and professional skills on the public health aspects of infectious disease control, epidemic and pandemic preparedness and response with particular attention to application of an all hazard approach in the context of the International Health Regulations and the use of event based and indicator based surveillance, as well as descriptive epidemiology and principles of public health in communicable disease surveillance and response.
• Skills in database management and statistical analysis of epidemiological and survey data, monitoring and evaluation or use, and public health information management.
• Good computer skills in Microsoft office, EPI Info, SPSS, R, GIS, ODK etc.
Qualifications
Essential: First university degree in statistics, computer science, database management or public health from an accredited/recognized institute.
Desirable: An advanced university degree in health informatics, computer science, database management.
Experience
Essential: At least two (2) years related experience, at the national and international levels, in design and implementation of database management systems, analysis of big data, Contact tracing, public health surveillance, outbreak investigation and response.
Use of Language Skills
Excellent knowledge of English.
Deadline of this Job: 29 November 2022
JOB DETAILS:Purpose of the Position
In the context of the WHO Health Emergencies Incident Management System (IMS), the Planning /Reporting Officer will assist the development of the WHO proposals and Concept Notes outlining the activities and resources (staffing, equipment, funding) required for WHO to perform its role as the lead technical agency in health emergencies. This includes compiling, processing, analyzing and the dissemination of relevant information for the effective management of the emergency incident and to develop donor reports.
2. Job Description
Objectives of the Programme and of the immediate Strategic Objective
The mission of WHO’s Emergency Preparedness and Response Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.
Organizational context
The Planning/Reporting Officer reports directly to the External Relations Officer under the overall guidance of the Incident Manager. S/he works closely with the other members of the Incident Management team and the technical leads, at the three levels of the organization, to support proposal development and reporting for emergency preparedness, response and recovery activities. The Planning/Reporting Officer ensures that planning is based on accurate data and that the expected results with the associated inputs (competencies and financial resources) are clearly defined and reported on to donors. The incumbent develops and facilitates timely reporting on all grants related to the Ebola response or other emergencies, ensures timely and effective dissemination of information on objectives and achievements. Assignments require ongoing contacts with staff at all levels throughout WHO, including the Regional and HQ Offices as appropriate, to receive advice and exchange information.
Summary of Assigned Duties
The duty station is WCO Uganda in Kampala, however, during deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme.
Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:
1. Write or copy-edit several types of reports, including but not limited to quarterly, semi-annual, annual, and final reports for a large portfolio of donors.
2. Support the writing or copy-editing of several types of proposals and Concept Notes, including but not limited to quarterly, semi-annual, annual, and final reports for a large portfolio of donors.
3. Ensure timeliness, quality assurance and adherence to donor specific criteria and/or requirements. This includes gathering of information, consolidation of this, editing, as well as layout and branding of all required reports, which include donor reports, specific thematic reports and consolidated emergency reports. In reviewing the reports ensure compliance with donor conditions, quality of data, fund utilization figures generated from WHO finance system.
4. Draft content is to be collected and compiled from the program teams with compilation, editing, and formatting to be done by the Reports Officer.
5. Collaborate with the teams to report on project achievements and capture learning from program implementation.
6. Provide programmatic inputs and advice resulting in high quality communications materials, and strategic and programmatic documents, including program updates.
7. Ensure timely and accurate reporting in line with donor requirements (in terms of style and content) and schedules.
8. Ensure that reports are supplemented by photographs, charts, etc. and follow WHO brand standards.
9. Work with Incident Management teams to compile, produce and disseminate high quality mandatory reports, donor briefings, etc.
10. Support the External Relations Office to maintain a coherent system for tracking donor reports due and ensure clearance of reports for timely submission to resource partners.
11. Ensure that the relevant staff have the most up-to-date information on reporting guidelines and donor requirements including data segregation by gender and age, gender mainstreaming, etc..
12. Prepare tables, charts and other graphics to the preparation of monitoring and progress reports, briefings, proposals, Donor’s reports, communications and advocacy documents required for strategic decision making.
13. Attend various project management meetings, plan relevant activities, ensure predictable follow-up on agreed action points with relevant stakeholders.
14. Perform any other related incident-specific duties, as required by the functional supervisor.
3. Recruitment Profile
Competencies: Generic
• Respecting and promoting individual and cultural differences
• Building and promoting partnerships across the organization and beyond
• Teamwork
• Communication
• Ensuring the effective use of resources
• Producing results
Functional Knowledge and Skills
• Demonstrated knowledge and skills in reporting and proposal development.
• Proven knowledge of programme and financial management as well as administration of complex health programmes and services.
• Ability to perform and adapt to complex and changing political, social, and economic contexts.
• Knowledge of WHO or other UN agencies’ governing mechanisms, procedures, planning and programme management.
• Proven ability to synthesize and powerfully convey messages and good knowledge of development and programme issues, especially in the context of health emergencies and WHO’s work.
• Strong demonstrated experience in drafting reports in English.
• Skills in designing and preparing attractive layouts will be an added advantage.
Education Qualifications
Essential: First university degree in public health, management, business or public administration or other social sciences from an accredited/recognized institute.
Desirable: Advanced university degree in public health, business or public administration. Specialized training in epidemiology, health management, or humanitarian interventions.
Experience
Essential: A minimum of two (2) years of relevant experience in planning, managing data and monitoring operations or financial reporting, in a public health or humanitarian international context.
Desirable: Experience working in WHO, the UN and/or international organization, health partners and recognized humanitarian organizations including at the regional/country level. Experience in change management and organizational development.
Demonstrated experience in coordinating with and reporting on the work of diverse teams and financial resources at international level.
4. Use of Language Skills
Excellent knowledge of English.
Working knowledge of another WHO official language would be an asset.
Other Skills (e.g. IT)
Excellent knowledge of Microsoft Office applications and automated planning tools.
Deadline of this Job: 14 December 2022
JOB DETAILS:IMEU Project Background
• The Inclusive Markets for Energy Efficiency in Uganda (IMEU) project aims at developing sustainable, inclusive markets for appropriate energy efficiency (EE) products and services for households, businesses, and institutions. A sector development approach will be applied, aimed at developing a socially inclusive ecosystem for energy efficiency (enabling environment), combined with targeted, contextualised support to small medium enterprises (SMEs) and energy service companies (ESCOs) (supply) and stimulating uptake of EE products and services by increasing awareness among energy users (demand). The thematic areas are agriculture (focus on agribusinesses and farmers cooperatives) and built environment (focus on households, businesses, and institutions).
• Job Description
• SNV is seeking to recruit the services of a Grants Management Officer to ensure the grantees are adequately supported and monitored. The roles and responsibilities charged to the role include but not limited t the following:
Result 1: Take charge of administering the Grant Agreements.
1. As part of the Grant Management Unit, working with all Grantees on the implementation of the Grant Agreements and ensure that the agreements are fully understood and implemented.
2. Conduct close monitoring of the Grantee performance, validating of the accountabilities, analysing results versus targets and engage Grantees.
3. Provide guidance and support to the Grantees to ensure that the submitted requests are in line with requirements as indicated in the Grant Agreements.
4. Ensure the administrative processes are in place and followed, when preparing requests for payment to the Grantees. All requests submitted to finance need to have full documentation and have the correct information.
5. Develop and maintain a database of all requests and payments, to allow management of the Grant Management Unit activities.
6. Provide relevant information to the Monitoring and Evaluation Advisor, to make sure that all eligible beneficiaries are captured into the project database.
Result 2: Monitoring implementation of the Grant Agreements.
1. Engage the technical advisors in the team on the technical relevance and quality of the delivered products and services and jointly develop tools and materials to support Grantees in improving quality of products/services.
2. Participate in assessing the applications from private sector businesses for challenge grant as to whether they meet the IMEU project criteria.
3. Carry out verification of all delivered products and services by the Grantees: providing feedback on client satisfaction and as input into the payment process. This involves field verification visits to assess product performance and quality of service offered by the Grantee.
4. Organise and participate in marketing events for the Grantees and learning sessions for specific set of Grantees.
Result 3: Contribute to the overall performance of the Grants Management Unit
1. Document all relevant aspects of Grant Management implementation, including quarterly reporting and substantial contributions to the Annual Reports (both targets and financial).
2. Initiate and prepare amendments to the Grant Agreements and submit to project management and relevant project committees.
3. Participate in IMEU team meetings and any events and meetings, organized by SNV Uganda.
4. Any other activity, as assigned by the IMEU project manager.
Result 4: Logistical Support
1. Support MDF Advisor to plan (including calendar planning), mobilize and coordinate participants for all MDF events including meetings, pitch events, visits, etc.
2. Under guidance from MDF Advisor, raise all PRFs related to MDF procurements, and follow-up with procurement team to ensure goods and services are produced and delivered as required.
3. Organize logistics for all MDF meetings including IAC meetings such as grant negotiation meetings, boot camps, PEC meetings.
Result 5: Reporting
1. Update and maintain the related grant and finance tracking systems to monitor deadlines for submission of proposals and reports.
2. Under the leadership of the MDF Advisor, contribute to preparation of both internal and external grant reports.
Result 5: Risk Management
1. Conduct a periodic risk assessment on grantees and address the gaps.
2. Conduct close monitoring of the Grantee performance, validating the accountabilities, analysing results versus targets and engage Grantees.
Qualifications
• A bachelors’ degree in Business Administration, Finance, Accounting or BCOM and/ or Professional Accounting qualification like CPA, CIMA, and ACCA Level.
• Minimum of three (3) years of experience from financial management of development projects or at a middle or senior management level in accounting, auditing and grant management. Experiences with working in a partnership approach and supporting private sector.
• Good verbal and written communication skills in English.
• Computer skills (email, word processing, spreadsheets, financial management systems).
• Highly motivated to maintain a regular dialogue with SNV’s partner organizations.
• Skills in teamwork, facilitation and training.
• Knowledge of INGO operations.
• Experience with sub-grantee management
• Excellent analytical and editing skills
• Good understanding of grant processes and compliance
• Ability to work in a facilitative, participatory and collaborative manner
• Excellent communication skills
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to SNV’s values and Code of Conduct, including safeguarding
Additional Information
Terms of Appointment
• This is a full-time position based in Kampala, Uganda. The contract duration is 2 years, with possibility of extension. The desired starting date is January 1, 2023. Salary is competitive and commensurate with qualifications and experience, including a competitive secondary benefits package.
Working at SNV
• We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org
