Administrative Jobs at Housing Finance Bank and among other companies

JOB DETAILS:

Job Purpose:
To provide assurance on the adequacy and proper functioning of the Bank’s framework of risk management, control, and governance processes.

Key Result Areas
• Receive complaints and allegations of misconduct and conduct preliminary inquiries in line with the investigation’s procedures manual.
• Review and analyse allegations and whistleblowing information to determine relevancy and reliability, conduct sensitive interviews and other investigative activities.
• Carry out analysis and prioritization of new allegations and whistle-blower information in line with established deadlines.
• Review and analyse the Bank’s financial data for trends and potential red flags for fraudulent activity if any and report the findings.
• Prepare Investigation Reports relating to investigative findings, discuss and defend the findings, conclusions and recommendations at Management/Disciplinary Committee.
• Coordinate the services of the external investigators regarding cases/complaints assigned to them and track progress of cases.
• Maintain complaints Log Register and update it on and in accordance with recording requirements.
• Maintain a tracker of both on-going and completed investigations.
• Ensure compliance with chain of custody procedures, maintaining case records, testimony and evidence.
• Perform related work as assigned by Audit Management.

Person Specifications
Education & Training
• A holder of a bachelor’s degree in Mathematics, Accounting & Finance, Statistics, Computer Science from an accredited College /University.
• A Full or part qualification of CFE, CPA, ACCA, CISA, CIA shall be an added advantage.
• Experience in use of ACL or any similar data analysis tool shall be an added advantage.

Skills & Experience
• A minimum of three years’ experience in auditing a financial institution, or an Accounting/Audit firm with a bias in Forensic Investigations and following cases in court

Business Behaviours
• Outstanding quantitative, analytical, problem solving and organizational skills with keenness for small details, critical thinking skill and judgement capabilities.
• Digital savvy with high agility in executing work.
• Strong interpersonal skills and a good team player.
• Good negotiation skills.
• Good communication skills both verbal and written.
• Personal commitment to meet or exceed all targets and objectives.
• Utmost professional integrity.
• Demonstrated ability to execute and deliver under challenging circumstances.
• Ability to work with minimal supervision.

JOB DETAILS:
The Front Desk Officer will man the School reception area and assist in the day to day operations of the Head Teacher’s office. He / she will of the School assist in the day to day operations of the Head Teacher’s office. He/she will perform a variety of duties in the following functional areas:

Customer care and Public relations:
• Responsible for the reception area, including attending warmly to Parents and visitors, answering the telephone, directing calls as appropriate and taking messages in absence of the Head Teacher or relevant office holder.
• Receiving and screening telephone calls, directing the calls as appropriate and taking messages in absence of the Head Teacher or relevant office holder

Record Management
• Maintain students’ attendance records in liaison with form tutors and advise Head Teacher and parents immediately.
• Open files for the new students, ensure necessary documentation is provided for filing e.g. Bio data and achievement, academic and nonacademic records.
• File correspondences on appropriate files.
• Issue and receive files.
• Receive and handle as appropriate incoming and outgoing mail of the school paying attention to confidential materials.
• Follow up and maintain school fess payment records in liaison with Accounts department.

Office Administration and Management
• Liaise with the Canteen Manager for approved canteen requests.
• Liaise with central office regarding approved transport requests from teachers.
• Work with Head Teacher to generate and update students / teachers statistics and present such information in monthly reports.
• Type correspondences and official documents on computer as assigned.
• Assist the Head Teacher and other relevant offices in organizing school functions. Ensure appropriate sitting arrangement is made and requisition for meeting refreshments in liaison with the canteen manager.

Petty Cash
• Maintain the petty cash account according to laid down procedures and physically confirm petty cash purchases and check receipts for central office.
• In addition to the listed duties the School secretary will undertake other duties pertaining to the role as may be decided/directed by the Head teacher and AKES, U Management for example assist other AKES, U Front Desk Officers and admin functionaries.

The requirements
Qualifications & Experience:
• Bachelor’s Degree in Secretarial Studies or equivalent.
• At least three years of Front Desk Management experience with a reputable institution/ school.

Skills:
• Strong interpersonal and problem solving skills.
• Maintains a professional and friendly demeanor.
• Team player who works productively in a multicultural setting.
• Excellent organizational skills, accuracy, and pays attention to detail.
• Strong spoken and written English skills.
• Good MS office computer skills and knowledge.
• High moral/ethical standards.
• Experience with cash handling and processing of payments

JOB DETAILS:
Organizational context and scope
Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

Under overall supervision of Head of Operations of GLWCA and in close coordination with the National Movement Operations Officer, and the direct supervision of the Operations Associate, the Senior Operations Assistant (Field Support) is responsible for supervising movement operations activities in the field, with the following duties and responsibilities:

Core Functions / Responsibilities:
1. Coordinate a team or teams of up to a total of eight staff members undertaking field activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation, including supporting staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of field support activities.
2. Coordinate the efficient and effective management of airport services, including care and verification of travel documentation; assistance with airport formalities; escorts for arriving and departing individuals; ensuring individuals with special needs or equipment receive appropriate support; and sending notifications using relevant systems. Schedule daily work for Field Support staff, ensuring adequate coverage for all flight arrivals and departures based on advanced booking notifications (ABNs) and onward movements, and ensure staff have adequate power and IT availability to complete their work. Handle all urgent issues as they occur and process relevant financial paperwork in coordination with IOM management.
3. Coordinate staff as they assist individuals at transit centers or third-party facilities throughout their stay. Coordinate with the Operations Associate (Field Support) to maintain an organized flow of individuals and their luggage through arrival and departure procedures at the facility; track relevant information regarding flight data and ensure team members are updated on departure times, delays and cancellations; work with staff to ensure luggage and medical checks are organized in an efficient manner; under the supervision of the Operations Associate (Field Support), create the weekly shift schedule and assign tasks, ensuring coverage is adequate to maintain a safe, secure and clean environment; report regularly to management on long-stayers and other relevant issues, employing creative problem solving as needed to handle problems. In coordination with the Operations Associate (Field Support), handle financial paperwork.
4. Coordinate timely and adequate services for meals, snacks and water for individual staying at Transit Centers, third-party facilities or during transit in airports and other locations, ensuring staff members work closely with the service provider to ensure meals are culturally appropriate and to reduce the level of waste while keeping the quality of the food at the highest standard.
5. Coordinate pre-departure formalities including but not limited to travel loans, luggage, prohibited items, bag tags and clothing/shoes. Schedule and supervise daily discussions with individuals staying in facilities on cleanliness, litter and hygiene. Ensure all posters and informational messages are up-to-date and placed in visible locations.
6. Provide oversight at transit centers and third-party facilities for extended periods of up to
7. 2. 12 hours and during overnight periods, ensuring the needs of individuals are met throughout their stay. Communicate promptly with third-party facility representativesand/or management if issues arise.
8. Supervise the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers, supervising staff as they ensure the identity verification, readiness and organization of individuals being transported, and preparing and supervising relevant briefings. Ensure baggage sorting, tagging and handling is done appropriately and that staff members arrange for individuals to be escorted on transportation as needed. Ensure persons with special needs are provided with appropriate services and report any issues to supervisors immediately.
9. Coordinate selection mission support exit permit support and/or interpretation services for individuals at the airport, in transit centers, camps, consolidation points and third-party facilities or during transport by air, ground or water.
10. Under the close supervision of the Operations Associate (Field Support), liaise as needed with other Teams and Units in IOM UGANDA and with external partners such as airport and government authorities, relevant embassies, and the United Nations High Commissioner for Refugees (UNHCR). Provide regular feedback on work being accomplished to the Operations Associate (Field Support) and keep supervisors immediately informed of any issues that arise.
11. Train Field Support Team members as needed to efficiently and effectively manage their work, conduct quality assurance, and to monitor and guide other Field Support staff members and activities. 11. Alert the Operations Associate (Field Support) or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience
Education
• University degree in Political or Social Sciences, Education or a related field from an accredited academic institution with four years of relevant professional experience;
• OR
• High school diploma with six years of relevant professional experience.

Experience
• Prior Movement Operations, transportation-related and/or management experience a strong advantage.
• Demonstrated ability to work effectively with a variety of stakeholders;
• Experience in leading interactive training seminars or orientation sessions for youth and adults.

Skills
• Excellent planning, organizational and time management skills;
• Attention to details;
• Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, SharePoint, Outlook)

Languages
• Fluency in English
• Working Knowledge of French is advantageous

Required Competencies
The incumbent is expected to demonstrate the following values and competencies: Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.