Deadline of this Job: 08 August 2022
Position Title: Finance Manager
Location: Kampala, Uganda
Position Type: Full-time
Position Category: Local Hire, In-Country
Reports to: Director of Finance and Administration
Start Date: September 01, 2022 (flexible)
Background
John Snow, Incorporated (JSI) is seeking a Finance Manager for a five-year USAID-funded U.S. President's Malaria Initiative Uganda Malaria Reduction Activity (PUMRA). PUMRA aims to improve the survival and well-being of Uganda's most vulnerable pregnant women and children in selected regions. The Activity will work with the Government of Uganda to improve technical, managerial, financial, and leadership capacity at all levels of the health system.
Job Summary
The Finance Manager is a full-time position based in Kampala. They will be responsible for monitoring the JSI financial accounts and systems for the project and for the accounting system and bank accounts, budget tracking and expenditure projections, expense monitoring and financial reporting for the contract. They will develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud and will report to the Director of Finance and Administration. They will supervise the Finance Officer and Accountant.
Responsibilities
• In collaboration with the Director of Finance & Administration, establish and maintain a financial and administrative system fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures;
• Develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud
• Establish strong internal controls to mitigate against the risk of financial fraud;
• Supervise the day to day work of the Finance Officer and Accountant reporting to her/him;
• Support non-finance staff through in-house trainings;
• Manage the monthly accounting cycle and bank account monitoring and reconciliation
• Collaborate with Director of Finance & Administration to maintain and update the monthly budget tracking sheet (BTS) in a timely manner to make ready for monthly financial analysis;
• Review and track program budget(s) on at least a quarterly basis and prepare a report for the Senior Management Team; Review and monitor field operations budget with the management team; this may include the reviewing activity cost projections;
• Review and certify the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports prepared by the Accountant;
• Respond to queries raised on finance reports uploaded to FieldLink and resolve them in a timely manner
• Ensure that outstanding advances at the end of each month are to a minimum level;
• Participate in the preparation of work plans and work closely with the technical team to prepare and monitor coasted work plans;
• Ensure that all project incurred expenses are paid in a timely manner;
• Develop and maintain an effective professional relationship with JSI's local bank;
• Ensure that all taxes deducted from staff and vendors are paid monthly to relevant authorities and on time;
• Collaborate with the Grants Manager on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/ accounting staff as is needed;
• Develop and maintain an Electronic payments system that is efficient to support project activities;
• Prepare quarterly VAT reports and documentation for submission to USAID: and Carry out other tasks as assigned by the Director of Finance and Administration.
Qualifications
• Bachelor of Business Administration, Finance/Accounting or related field, Master's degree preferred;
• CPA or professional training in ACCA is an added advantage;
• At least 7 years of relevant experience in finance/ accounting with a USAID project, 5 of which must have been at managerial level; Experience working with mobile money transfer systems required;
• Experience with USAID contracts is an added advantage;
• Demonstrated experience in supervision of support staff;
• Knowledge of USAID rules and regulations strongly desired;
• Strong organizational skills;
• Experience with QuickBooks accounting system desired;
• Strong communication and interpersonal skills;
• Strong organizational skills;
• Experience with QuickBooks accounting system desired;
• Strong communication and interpersonal skills;
• Demonstrated experience supervising, mentoring, and training staff Fluency in English, written and oral communications skills
• Extensive knowledge of Microsoft Excel, Microsoft Word, PowerPoint and Access;
Deadline of this Job: 10 August 2022
Duties and Responsibilities The Accountant shall be responsible for implementing financial plans and strategies aimed at efficient and effective utilization of resources. In addition, this position is responsible for:
• Implement stringent expenditure control procedures
• Prepare monthly revenue performance reports;
• Ensuring effective revenue management system and procedures;
• Maintain Business School Student Accounts to ensure up to date fee statements are periodically disseminated to students through country offices;
• Manage the students' statements on the Business School Student management system;
• Maintain accounts receivable ledgers and ensure reconciliation with General Ledger;
• Maintain Fixed Assets Register:
• Carry out reconciliation of general ledger control accounts with sub ledgers;
• Prepare Cashflow projection on quarterly basis; and
• Prepare monthly management reports for the Institutes as well as its various business units for effective decision making.
Qualifications and Experience
• Degree in Accountancy or equivalent;
• Full professional qualification such as ACCA/CIMA CPA;
• Masters of Business Administration or Equivalent will be an added advantage;
• Five years relevant post qualification experience:
• Knowledge of international Financial Reporting Standards;
• Knowledge of global trends in accounting and finance practices.
Competences and Skills
• Communication skills;
• Advanced computer skills on MS Office and accounting software;
• Team player and able to work under pressure;
• Excellent attention to detail and analytical skills; and
• Must be able to work with minimal supervision
Deadline of this Job: 10 August 2022
JOB DETAILS:Duties and Responsibilities
The Accountant shall be responsible for implementing financial plans and strategies aimed at efficient and effective utilization of resources. In addition, this position is responsible for:
• Implement stringent expenditure control procedures
• Prepare monthly revenue performance reports;
• Ensuring effective revenue management system and procedures;
• Maintain Business School Student Accounts to ensure up to date fee statements are periodically disseminated to students through country offices;
• Manage the students' statements on the Business School Student management system;
• Maintain accounts receivable ledgers and ensure reconciliation with General Ledger;
• Maintain Fixed Assets Register:
• Carry out reconciliation of general ledger control accounts with sub ledgers;
• Prepare Cashflow projection on quarterly basis; and
• Prepare monthly management reports for the Institutes as well as its various business units for effective decision making.
Qualifications and Experience
• Degree in Accountancy or equivalent;
• Full professional qualification such as ACCA/CIMA CPA;
• Masters of Business Administration or Equivalent will be an added advantage;
• Five years relevant post qualification experience:
• Knowledge of international Financial Reporting Standards;
• Knowledge of global trends in accounting and finance practices.
Competences and Skills
• Communication skills;
• Advanced computer skills on MS Office and accounting software;
• Team player and able to work under pressure;
• Excellent attention to detail and analytical skills; and
• Must be able to work with minimal supervision
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