Deadline of this Job: 19 August 2022
Role dimensions:
The Lead Accountant-Controls and Accounting provides oversight and management support for all aspects of Financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda's transactions. The role provides leadership to the Control and Accounting team based at the Country office and program areas and provide adequate management information to the project/program managers.
The role involves considering the accounting and cost implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenges for this position are working with the guidance of laws and regulations, policies and procedures to deliver work.
• Managing risks of accounting processes ensuring financial controls are working well
• Dealing with high level managers and relevant partner organisations in ensuring accuracy and compliance with the financial policies and procedures
• Delegation of duties to Programme Area Accountants, Finance Officer Roving, Accountant Reconciliation and Country Office Accountant.
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Accounting Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Finance Management system, liaising with the Global hub to adapt central systems to the Uganda context, so that the payment platform is efficient and reporting meets user requirements:
Keep up to date with best practice in financial management, donor requirements, and with statutory compliance requirements in Uganda; ensuring that PIU's financial management system is updated accordingly
Support the development and implementation of systems, policies and procedures to ensure all financial transactions of PIU are monitored for conformity with internal controls and in line with the approved governance and financial risk management guidelines
Act as the focal person for the improvement of the finance management systems; providing support to the team and programme areas to adapt to the central accounting system
Oversee the posting of accurate transactions into SAP; ensuring that support documents are reviewed and mapped out to the different projects and ensuring a timely export of the actual expenditures to the offline tool
Manage the general ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
KRA 2: Treasury Management
Manage the treasury operations of PIU, reviewing and monitoring monthly cash flows and scheduling fund transfers to ensure sufficient funds and petty cash for all operations and programme activities for PIU:
Conduct rigorous financial analysis to determine PIU's financial status with regards to cash management, liquidity maintenance, availability of funds, optimisation of resource utilisation and forex exposure, highlighting any concerns to management
Ensure timely submission of accurate financial reports according to the reporting schedule for. Balance Sheet Account reconciliations, and Year End reports
Review and approve inter-company transactions, ensuring all recharges from other Plan entities are entered in the system within the period of receipt and respective journals approved
Ensure relevant support documents for recharge costs are submitted to receiving Plan entities and the intercompany account reconciled to zero at period end
Ensure quarterly cash projections for the country is prepared and uploaded in the Business Process Consolidation system and monthly consolidated realistic cash requests to GH uploaded in BPC as per schedule
Approve payment requests as well as payments on online platform and mobile money wallet as per delegated financial authority and clear all payments on the SAP bank account for CO
Ensure Staff salaries and benefits are accurately calculated and promptly paid as per Plan policies and procedures
Work with relevant departments especially Budgeting and Reporting to ensure cost recovery is implemented related to salary allocation & re allocation, office running costs, PU and CO monthly support cost allocation
KRA 3: Risk & Compliance Management
Work with the Head of Finance to develop and enhance PIU's financial controls; lead the implementation of PIU’s control system and ensure compliance with statutory requirements:
Ensure that key Financial Management risks are comprehensively mapped at all levels of PIU’s financial Management; develop and implement risk mitigating actions
Ensure all transactions are compliant to Plan International Uganda's financial policy, donors & National Office requirements, relevant laws and regulations prior to being accurately coded
Coordinate actions based on the CPP audits and spot check recommendations related to the Finance Department
Ensure provision of support during all projects and statutory audits; preparing for and cooperating with all internal and external audits and ensure effective implementation of all audit recommendations
Ensure all monthly and annual returns are accurate and filed promptly as per the statutory deadlines
Ensure staff salaries and benefits are correctly calculated and promptly paid as per Plan policies and procedures
Coordinate the accounting and Controls team to ensure that all compliance/due diligence checks are conducted, monitoring all payments and all noncompliance is promptly highlighted
KRA 4: Leadership & Staff Management
Develop and lead the Accounting & Controls Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Role requirements:
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in financial management in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Excellent track record of managing people with an engaging leadership style; experience of recruiting, delegating, managing performance and promoting safety, health, security and wellbeing of staff
The Lead Accountant-Budget & Reporting provides oversight and management support for all aspects of Grants management ensuring transparency, accountability, effective grants management and compliance in all aspects of PIU's Grant portfolio. The role provides leadership to the Budgeting & Reporting team based in Kampala office and provides adequate management information to the project/program managers and donors / National Offices
The role involves considering the budgetary and reporting implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenge for this position is accuracy and compliance in grants management and reporting.
• Work within the guidance of laws and regulations, policies and procedures to implement grants
• To deal with high level managers and relevant partner organisation in ensuring accuracy and compliance with financial policies and procedures as well as with National Offices and donors
• Timely and accuracy in financial reporting
• Liaise with Finance and Business Development Department to ensure effective work planning and smooth coordination
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Grant Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Grant Management systems, liaising with the Global hub to adapt central systems to the Uganda context, so that data entry is efficient and reporting meets user requirements:
Keep abreast of best practice in grants management especially of changing (or new) donor, national offices and legislative requirements; ensuring that PIU's grant management system is updated accordingly
Liaise with the Global Hub to ensure that PIU’s Grants management system is effective for safeguarding Donor funds, achieving the desired impact, and adding value to the implementing partner
Oversee the upload of the consolidated annual grants & sponsorship budgets and individual project budgets into SAP
Ensure implementation of an effective grant compliance and management system that provides assurance that all grants are being implemented as per quality standards and grant agreements
KRA 2: Budgeting
Provide support to PIU's Country Management Team in the annual planning and development of budgets, in particular, provide support to the proposal development for new projects
Collaborate with BDM in the grants budget development during proposal development process, reviewing budget ensuring compliance with donor / National Offices financial policy requirements and Plan International Uganda's financial management standards.
Oversee the quarterly review of all budgets, continuously monitoring the BVA and ensure updating the budgets with any agreed changes to them.
Work closely with the teams to prepare and submit budget modification requests to the National Offices and Donors
KRA 3: Financial Analysis, Reporting & Advisory
Monitor budget performance and provide advice to accountable managers on the effective management of the financial resources; ensuring a Value for Money and that finances are managed in line with Global and PIU's policies and Ugandan statutory requirements:
Oversee the rigorous grants management and prompt reporting; taking full responsibility for the effective implementation of the quality standards especially within reporting.
Ensure timely reporting (both narrative and financial) to the donors and National Offices; adhering to defined reporting standards to respective donors/National Offices and highlighting areas of concern in terms of under spend and overspend; proactively confirming availability of funds for effective implementation of projects
Manage the monthly reconciliation of income to ensure that all prefinanced expenditures are covered by the donors; following up with the National Offices to release income for prefinanced expenditures
Coordinate funding analysis process, which helps to identify specific programmatic funding needs for prioritisation
Provide prompt response to donor, National Offices and Global Hub inquiries relating to finance/grant reports in coordination with Point Person
KRA 4: Donor Accountability & Relationship Management
Work closely with the Business Development Team in discerning and responding to the requirements of donors; ensuring that all Donor financial accountability requirements are delivered on time and to the stipulated standard
Proactively work with National Offices (NOs) and a wide range of multilateral and bilateral donors to maximize quality grant management and donor compliance.
Coordinate grant start-up and close-out processes and workshops including orientation for Programme staff on grant/donor procedures and requirements, project timelines, budgets and other necessary compliance requirements.
Initiate, draft and manage Funding Agreement Documents (FADs) and Sponsorship Project Agreement Documents (SPADs) and ensure they are submitted in a timely manner.
Proactively engage with NOs and donors to build strong relationships backed with evidence of grant delivery. This includes facilitating donor/NO field visits in collaboration with the programmes and communications staff.
Oversee the post-acquisition grants management process including FAD management and development of local contracts
KRA 5: Risk Management
Lead on the identification of PIU's grant-related risks and the development & implementation of risk-management controls and practices:
Ensure that key Grants Management risks are comprehensively mapped at all levels of PIU’s end to end Grants Management; develop and implement risk mitigating actions
Support PIU's CLT in identifying and mitigating the risks associated with PIU's Grants activities; including proactively contributing towards the development and implementation of policies and procedures for managing the following:
• Donors
• Contracting
• Accountability
Ensures project activities are implemented in line with approved project proposal and FADs, especially. with regards to compliance requirements
Ensure that project audits, financial audits and evaluations are conducted as per donor and statutory requirements; implementing all the audit recommendations
Liaise regularly with all key internal departments (viz. Programme, Finance, Admin, Human Resource, Risk etc) to ensure there is a joint approach to the management of grants with regards to compliance requirements
KRA 6: Leadership & Staff Management
Develop and lead the Budgeting & Reporting Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
KRA 7: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in Grants management and working with donors in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Good track record of integrating change and continuous improvement into work plans, budgets, the design of systems and processes, staffing and training.
Position responsibilities:
Financial Management & Control .
• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that University is fully compliant with tax law, financial law and standards in Uganda.
• Lead and undertake annual audit and ensure the end of quarter/ month financials are closed within stipulated timelines with accuracy.
• Ensuring all liabilities and assets are recorded accurately into the book of accounts.
• Working closely with HR on payroll matters and with the auditors to respond to any queries that may arise.
• Monitoring the accruals in relation to staff costs, staff advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Review daily and monthly bank and cash reconciliations to eliminate any errors and fraud.
• Monitoring the accruals, pre-payments, and creditors' days.
• Analysing the variances and generating reports on findings and recommendations.
• Monitoring the accruals, pre-payments, and creditors' days.
• Supervise payments in all currencies made to suppliers and staff ensuring complete compliance with the institutional policy and legal requirements.
• Monitor and manage fixed assets, inventory, treasury functions and inter-entity transactions.
• Overall responsibility of students' accounting functions, including proper recording in general ledger and correspondence with parents, granting agencies and students for timely payment of fees due.
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies File VAT returns, duty and other exemptions with relevant authorities on daily basis and keep complete track to ensure timely collection and distribution to vendors.
• Supervise all asset and liability schedules and reconciliation Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits.
• Preparation of Financial statements as per International Accounting Standards and other management templates/reports.
Planning, budgeting and reporting
• Prepare annual budgets and 5 years/15 years rolling budgets for all AKU-UG entities in consultation with Entity Heads.
• Prepare feasibility/costing studies required for services/ programmes. . Monthly, quarterly, annual reporting of all AKU-UG entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads /entity heads.
• Ensure financial compliance with granting agencies' policies & procedures and prepare monthly/annual grant reports.
• Prepare on-demand reports.
Construction Projects and Accounting
• Work with Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through ERP system.
• Lead the tax exemption work for the project VAT and WHT along with project director. Assure compliance to the granting agencies's procurement guidelines and documentation
• Manage cash flow and working capital requirement of the project
• Review of contracts /agreements in relation to the finance clauses and legal Oversing payments and accruals of various construction activities and record them in financial system as per the best practices
• Analytical review of monthly budget variance report of construction projects.
The Outreach Health Clinics financial support .
• Oversee recovery of patient receivables
• Prepare monthly financial performance for outreach.
• Review payments and receipt of the various outreach centres in Kampala.
• Conduct quarterly stock takes and petty cash counts.
• Prepare end of year financial statements for outreach.
• Processing payroll for outreach staff and consultants.
Skills, Qualifications and Experience
• Qualified Accountant - ACCA, CPA (U), ACA, ACMA, CIMA;
• Bachelor / Masters of Commerce degree or equivalent:
• Masters will be an added advantage 5+ years of experience in a large organization (100+ employees) with exposure to financial planning, reporting, analysis, construction and grant budgets and day to day accounting functions.
• Having supervisory skills/experience of managing a team of 5-10 people will be a definite advantage. Prior experience in either University or Hospital environment will be added advantage
• Excellent command over verbal and written English Strong command over MS Office (Excel, Word, Powerpoint)
• Ability to do multi-tasking and travel within the region as when required
• Excellent people management skills
• Strong knowledge of IFRS and IAS and their application
Position responsibilities:
• Financial Management & Control
• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that University is fully compliant with tax law, financial law and standards in Uganda.
• Lead and undertake annual audit and ensure the end of quarter/ month financials are closed within stipulated timelines with accuracy.
• Ensuring all liabilities and assets are recorded accurately into the book of accounts.
• Working closely with HR on payroll matters and with the auditors to respond to any queries that may arise.
• Monitoring the accruals in relation to staff costs, staff advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Review daily and monthly bank and cash reconciliations to eliminate any errors and fraud.
• Monitoring the accruals, pre-payments, and creditors' days.
• Analysing the variances and generating reports on findings and recommendations.
• Supervise payments in all currencies made to suppliers and staff ensuring complete compliance with the institutional policy and legal requirements.
• Monitor and manage fixed assets, inventory, treasury functions and inter-entity transactions.
• Overall responsibility of students' accounting functions, including proper recording in general ledger and correspondence with parents, granting agencies and students for timely payment of fees due.
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies
• File VAT returns, duty and other exemptions with relevant authorities on daily basis and keep complete track to ensure timely collection and distribution to vendors.
• Supervise all asset and liability schedules and reconciliation
• Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits.
• Preparation of Financial statements as per International Accounting
• Standards and other management templates/reports.
Planning, budgeting and reporting
• Prepare annual budgets and 5 years/15 years rolling budgets for all AKU-UG entities in consultation with Entity Heads.
• Prepare feasibility/costing studies required for services/ programmes.
• Monthly, quarterly, annual reporting of all AKU-UG entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads /entity heads.
• Ensure financial compliance with granting agencies' policies & procedures and prepare monthly/annual grant reports.
• Prepare on-demand reports.
• Construction Projects and Accounting
• Work with Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through ERP system.
• Lead the tax exemption work for the project VAT and WHT along with project director. Assure compliance to the granting agencies's procurement guidelines and documentation
• Manage cash flow and working capital requirement of the project
• Review of contracts /agreements in relation to the finance clauses and legal
• Oversing payments and accruals of various construction activities and record them in financial system as per the best practices Analytical review of monthly budget variance report of construction projects.
The Outreach Health Clinics financial support
• Oversee recovery of patient receivables
• Prepare monthly financial performance for outreach.
• Review payments and receipt of the various outreach centres in Kampala.
• Conduct quarterly stock takes and petty cash counts.
• Prepare end of year financial statements for outreach.
• Processing payroll for outreach staff and consultants.
Skills, Qualifications and Experience
• Qualified Accountant - ACCA, CPA (U), ACA, ACMA, CIMA
• Bachelor / Masters of Commerce degree or equivalent:
• Masters will be an added advantage
• 5+ years of experience in a large organization (100+ employees) with exposure to financial planning, reporting, analysis, construction and grant budgets and day to day accounting functions.
• Having supervisory skills/experience of managing a team of 5-10 people will be a definite advantage.
• Prior experience in either University or Hospital environment will be added advantage
• Excellent command over verbal and written English
• Strong command over MS Office (Excel, Word, Powerpoint)
• Ability to do multi-tasking and travel within the region as when required
• Excellent people management skills
• Strong knowledge of IFRS and IAS and their application
Job description
The Chief Financial Officer (CFO) will be responsible for the direction and oversight of the financial activities of the Company. The CFO will provide executive leadership critical to the mission and vision of the company on matters of corporate finance, accounting, financial reporting, compliance, financial planning and analysis, budgeting, and expense control.
Roles and Responsibilities
• Develop and implement tactical corporate strategies to manage the company's financial and accounting metrics as well as liquidity needs based on the ongoing and planned operations
• Work with members of the Management Team on project financing, debt sourcing, and tax equity initiatives.
• Create and execute Financial Planning and Analysis framework that aligns with the company's strategic growth/expansion goals with consideration of capital needs for current and new projects.
• Support development, project finance and legal teams in the analysis and negotiation of key financing arrangements (sponsor equity, debt, tax equity, joint ventures, joint development agreement).
• Oversee the procurement and maintenance of insurance with adequate limits to assure company assets are safeguarded from potential exposure.
• Manage the payroll function and oversee the accounting responsibilities related to benefits administration in conjunction with the Human Resources and Welfare Team.
• Collaborate with management team in reviewing and managing complex business agreements and contract negotiations; acts as an advisor from the financial perspective on any corporate contracts or subcontracts into which the company may enter.
Qualifications
• Bachelor's Degree in Accounting/Finance or any other relevant discipline;
• CPA or ACCA, MBA highly preferred.
Skills and experience
• Finance/accounting experience in a busy organization/company handling major projects
• Have at least 8 years of corporate and management accounting experience, with 3-5 years at an executive level.
• Strong knowledge of forecasting, financial modeling, and financial reporting.
• CFO must be familiar with project financing structures. He/She should be able to manage personnel performing audits and similar reporting requirements.
• Must have experience leading and taking full accountability for company corporate finance, project finance, and project debt/equity.
• Advanced Microsoft Office skills (Word, PowerPoint and Excel).
The Internal Auditor will report to the General Manager, and will conduct financial, operational, and compliance assurance audits across all operations of the company. This challenging position will also provide consultative support to identify solutions to address audit findings, opportunities for control improvements with the objective of mitigating risk and improving financial and operational performance.
Roles and Responsibilities
• Plans and executes audits in accordance with the Company Audit Charter, including evaluating internal processes and controls, meeting audit objectives within a scheduled time frame, and utilizing data analytics
• Communicates audit findings verbally and in writing, with employees, contractors and other stakeholders
• Recommends process improvements
• Assists in the presentation of verbal and written audit reports to Management
• Performs other job-related duties as assigned
Qualifications
• Relevant Bachelor’s degree.
• Certified Internal Audit (CIA) or Certified Public Accountant (CPA) or ACCA required.
Skills and experience
• Proven knowledge of auditing standards and procedures, laws, rules, and regulations
• Eight Years’ Experience in Auditing or investigation in a reputable institute
• Sound knowledge of Accounting and Finance Principles and Practices
• High attention to detail and excellent analytical skills
• Tenacity and Ethics
• Effective Communication and Human Relations skills
• 8 years of experience in auditing or investigations in a reputable institution
The Assistant Accountant ensures that accounting systems are maintained to provide the information required for planning and monitoring and reporting for Sub program operations, safeguarding assets, discharging liabilities and legal responsibilities, in accordance with the LWF Uganda policies and budget provisions.
Main Duties and Responsibilities:
• Oversee the Maintenance of up-to-date payment/receipt vouchers for all financial transactions in an orderly filing system.
• Supervise the accounts assistant to make proper record of cash received and paid out through the evidence of receipts and payment vouchers which are duly authorized. The records must be maintained daily on excel cashbook.
• Facilitates the office cash float by; Advising the Sub Program Accountant/Project Accountant on the need for cash withdrawals; Perform a daily close-of –business cash count reconciled to the cash book; Ensuring that cash at hand corresponds with cash book balance; Ensuring that the daily cash balance form is verified and endorsed by the accountant; Undertaking safe custody of the cash box keys at all times and Handing over the cash float to the Sub Program Accountant/Project Accountant for safe custody
• Supervise the accounts assistants to performs standard cash count, every end of the day.
• Forecasts daily cash requirements and processes cash withdrawals from the bank; and follows up on all account issues that may arise from the bank. Must have proactive knowledge of all project bank accounts and their balance at all times.
• Ensure payment requisitions, are correctly coded, and that vouchers are presented to the Accountant for checking and subsequent approval by the Sub Program Accountant /Project Accountant and the Team Leader.
• Ensure cheques are duly signed/endorsed prior to payment, while making sure that the accounts assistant maintains an accurate cheque register of cheque stubs, current bank balances and records.
• Assist the Project Accountant to Forecasts daily cash requirements and processes cash withdrawals from the bank.
• Supervise the Accounts assistants to prepare the petty cash replenishment report as the need arises.
• Prepares payment vouchers as instructed by the Project Accountant /Sub program Accountant.
• Makes sure that requests for payments are fully documented and correctly coded before vouchers are processed.
• Makes sure that payees have proper identification before checks are released or before payments are deposited to their respective bank accounts.
• Organizes the box files – payment vouchers, receipt vouchers, journal vouchers, and all other finance documents in an orderly manner.
• Records and monitors all files borrowed or photocopies by staff from other departments; makes sure all documents taken out during the day will immediately be returned and must be within the same day.
• Ensures that balance sheet items (i.e., cash accounts, bank accounts, personal accounts, debtors, creditors, payroll accounts, etc.) have been reconciled, and a report shared. Required:
A Bachelors’ Degree in Accounting, Finance, Business Administration or commerce is required. Partial professional accounting qualification (ACCA, CPA, etc at least level I), Computer literacy and proficiency in accounting software package(s) most prefferably SAGE.
Essential
At least One (1) year relevant working experience in working for International NGOs in a humanitarian and development setting, Knowledge of International NGO donors and their financial reporting requirements, Strong team building skills, Organized and methodical. Independence, objectivity and integrity; Demonstrated ability to thrive in a matrix management environment.
Role dimensions:
The Lead Accountant-Controls and Accounting provides oversight and management support for all aspects of Financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda's transactions. The role provides leadership to the Control and Accounting team based at the Country office and program areas and provide adequate management information to the project/program managers.
The role involves considering the accounting and cost implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenges for this position are working with the guidance of laws and regulations, policies and procedures to deliver work.
• Managing risks of accounting processes ensuring financial controls are working well
• Dealing with high level managers and relevant partner organisations in ensuring accuracy and compliance with the financial policies and procedures
• Delegation of duties to Programme Area Accountants, Finance Officer Roving, Accountant Reconciliation and Country Office Accountant.
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Accounting Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Finance Management system, liaising with the Global hub to adapt central systems to the Uganda context, so that the payment platform is efficient and reporting meets user requirements:
Keep up to date with best practice in financial management, donor requirements, and with statutory compliance requirements in Uganda; ensuring that PIU's financial management system is updated accordingly
Support the development and implementation of systems, policies and procedures to ensure all financial transactions of PIU are monitored for conformity with internal controls and in line with the approved governance and financial risk management guidelines
Act as the focal person for the improvement of the finance management systems; providing support to the team and programme areas to adapt to the central accounting system
Oversee the posting of accurate transactions into SAP; ensuring that support documents are reviewed and mapped out to the different projects and ensuring a timely export of the actual expenditures to the offline tool
Manage the general ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
KRA 2: Treasury Management
Manage the treasury operations of PIU, reviewing and monitoring monthly cash flows and scheduling fund transfers to ensure sufficient funds and petty cash for all operations and programme activities for PIU:
Conduct rigorous financial analysis to determine PIU's financial status with regards to cash management, liquidity maintenance, availability of funds, optimisation of resource utilisation and forex exposure, highlighting any concerns to management
Ensure timely submission of accurate financial reports according to the reporting schedule for. Balance Sheet Account reconciliations, and Year End reports
Review and approve inter-company transactions, ensuring all recharges from other Plan entities are entered in the system within the period of receipt and respective journals approved
Ensure relevant support documents for recharge costs are submitted to receiving Plan entities and the intercompany account reconciled to zero at period end
Ensure quarterly cash projections for the country is prepared and uploaded in the Business Process Consolidation system and monthly consolidated realistic cash requests to GH uploaded in BPC as per schedule
Approve payment requests as well as payments on online platform and mobile money wallet as per delegated financial authority and clear all payments on the SAP bank account for CO
Ensure Staff salaries and benefits are accurately calculated and promptly paid as per Plan policies and procedures
Work with relevant departments especially Budgeting and Reporting to ensure cost recovery is implemented related to salary allocation & re allocation, office running costs, PU and CO monthly support cost allocation
KRA 3: Risk & Compliance Management
Work with the Head of Finance to develop and enhance PIU's financial controls; lead the implementation of PIU’s control system and ensure compliance with statutory requirements:
Ensure that key Financial Management risks are comprehensively mapped at all levels of PIU’s financial Management; develop and implement risk mitigating actions
Ensure all transactions are compliant to Plan International Uganda's financial policy, donors & National Office requirements, relevant laws and regulations prior to being accurately coded
Coordinate actions based on the CPP audits and spot check recommendations related to the Finance Department
Ensure provision of support during all projects and statutory audits; preparing for and cooperating with all internal and external audits and ensure effective implementation of all audit recommendations
Ensure all monthly and annual returns are accurate and filed promptly as per the statutory deadlines
Ensure staff salaries and benefits are correctly calculated and promptly paid as per Plan policies and procedures
Coordinate the accounting and Controls team to ensure that all compliance/due diligence checks are conducted, monitoring all payments and all noncompliance is promptly highlighted
KRA 4: Leadership & Staff Management
Develop and lead the Accounting & Controls Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Role requirements:
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in financial management in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Excellent track record of managing people with an engaging leadership style; experience of recruiting, delegating, managing performance and promoting safety, health, security and wellbeing of staff
Deadline of this Job: 19 August 2022
Role dimensions: The Lead Accountant-Budget & Reporting provides oversight and management support for all aspects of Grants management ensuring transparency, accountability, effective grants management and compliance in all aspects of PIU's Grant portfolio. The role provides leadership to the Budgeting & Reporting team based in Kampala office and provides adequate management information to the project/program managers and donors / National Offices
The role involves considering the budgetary and reporting implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenge for this position is accuracy and compliance in grants management and reporting.
• Work within the guidance of laws and regulations, policies and procedures to implement grants
• To deal with high level managers and relevant partner organisation in ensuring accuracy and compliance with financial policies and procedures as well as with National Offices and donors
• Timely and accuracy in financial reporting
• Liaise with Finance and Business Development Department to ensure effective work planning and smooth coordination
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Grant Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Grant Management systems, liaising with the Global hub to adapt central systems to the Uganda context, so that data entry is efficient and reporting meets user requirements:
Keep abreast of best practice in grants management especially of changing (or new) donor, national offices and legislative requirements; ensuring that PIU's grant management system is updated accordingly
Liaise with the Global Hub to ensure that PIU’s Grants management system is effective for safeguarding Donor funds, achieving the desired impact, and adding value to the implementing partner
Oversee the upload of the consolidated annual grants & sponsorship budgets and individual project budgets into SAP
Ensure implementation of an effective grant compliance and management system that provides assurance that all grants are being implemented as per quality standards and grant agreements
KRA 2: Budgeting
Provide support to PIU's Country Management Team in the annual planning and development of budgets, in particular, provide support to the proposal development for new projects
Collaborate with BDM in the grants budget development during proposal development process, reviewing budget ensuring compliance with donor / National Offices financial policy requirements and Plan International Uganda's financial management standards.
Oversee the quarterly review of all budgets, continuously monitoring the BVA and ensure updating the budgets with any agreed changes to them.
Work closely with the teams to prepare and submit budget modification requests to the National Offices and Donors
KRA 3: Financial Analysis, Reporting & Advisory
Monitor budget performance and provide advice to accountable managers on the effective management of the financial resources; ensuring a Value for Money and that finances are managed in line with Global and PIU's policies and Ugandan statutory requirements:
Oversee the rigorous grants management and prompt reporting; taking full responsibility for the effective implementation of the quality standards especially within reporting.
Ensure timely reporting (both narrative and financial) to the donors and National Offices; adhering to defined reporting standards to respective donors/National Offices and highlighting areas of concern in terms of under spend and overspend; proactively confirming availability of funds for effective implementation of projects
Manage the monthly reconciliation of income to ensure that all prefinanced expenditures are covered by the donors; following up with the National Offices to release income for prefinanced expenditures
Coordinate funding analysis process, which helps to identify specific programmatic funding needs for prioritisation
Provide prompt response to donor, National Offices and Global Hub inquiries relating to finance/grant reports in coordination with Point Person
KRA 4: Donor Accountability & Relationship Management
Work closely with the Business Development Team in discerning and responding to the requirements of donors; ensuring that all Donor financial accountability requirements are delivered on time and to the stipulated standard
Proactively work with National Offices (NOs) and a wide range of multilateral and bilateral donors to maximize quality grant management and donor compliance.
Coordinate grant start-up and close-out processes and workshops including orientation for Programme staff on grant/donor procedures and requirements, project timelines, budgets and other necessary compliance requirements.
Initiate, draft and manage Funding Agreement Documents (FADs) and Sponsorship Project Agreement Documents (SPADs) and ensure they are submitted in a timely manner.
Proactively engage with NOs and donors to build strong relationships backed with evidence of grant delivery. This includes facilitating donor/NO field visits in collaboration with the programmes and communications staff.
Oversee the post-acquisition grants management process including FAD management and development of local contracts
KRA 5: Risk Management
Lead on the identification of PIU's grant-related risks and the development & implementation of risk-management controls and practices:
Ensure that key Grants Management risks are comprehensively mapped at all levels of PIU’s end to end Grants Management; develop and implement risk mitigating actions
Support PIU's CLT in identifying and mitigating the risks associated with PIU's Grants activities; including proactively contributing towards the development and implementation of policies and procedures for managing the following:
• Donors
• Contracting
• Accountability
Ensures project activities are implemented in line with approved project proposal and FADs, especially. with regards to compliance requirements
Ensure that project audits, financial audits and evaluations are conducted as per donor and statutory requirements; implementing all the audit recommendations
Liaise regularly with all key internal departments (viz. Programme, Finance, Admin, Human Resource, Risk etc) to ensure there is a joint approach to the management of grants with regards to compliance requirements
KRA 6: Leadership & Staff Management
Develop and lead the Budgeting & Reporting Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
KRA 7: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in Grants management and working with donors in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Good track record of integrating change and continuous improvement into work plans, budgets, the design of systems and processes, staffing and training.
Deadline of this Job: 15 August 2022
The incumbent will be responsible for looking after Financial Management, Planning and Budgeting functions of the the Aga Khan University - Uganda. The position holder will have responsibility of maintaining and implementing internal controls of the University in Uganda to ensure the integrity of all financial records and credibility of information. This position will be based in Kampala, Uganda. Position responsibilities:
Financial Management & Control .
• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that University is fully compliant with tax law, financial law and standards in Uganda.
• Lead and undertake annual audit and ensure the end of quarter/ month financials are closed within stipulated timelines with accuracy.
• Ensuring all liabilities and assets are recorded accurately into the book of accounts.
• Working closely with HR on payroll matters and with the auditors to respond to any queries that may arise.
• Monitoring the accruals in relation to staff costs, staff advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Review daily and monthly bank and cash reconciliations to eliminate any errors and fraud.
• Monitoring the accruals, pre-payments, and creditors' days.
• Analysing the variances and generating reports on findings and recommendations.
• Monitoring the accruals, pre-payments, and creditors' days.
• Supervise payments in all currencies made to suppliers and staff ensuring complete compliance with the institutional policy and legal requirements.
• Monitor and manage fixed assets, inventory, treasury functions and inter-entity transactions.
• Overall responsibility of students' accounting functions, including proper recording in general ledger and correspondence with parents, granting agencies and students for timely payment of fees due.
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies File VAT returns, duty and other exemptions with relevant authorities on daily basis and keep complete track to ensure timely collection and distribution to vendors.
• Supervise all asset and liability schedules and reconciliation Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits.
• Preparation of Financial statements as per International Accounting Standards and other management templates/reports.
Planning, budgeting and reporting
• Prepare annual budgets and 5 years/15 years rolling budgets for all AKU-UG entities in consultation with Entity Heads.
• Prepare feasibility/costing studies required for services/ programmes. . Monthly, quarterly, annual reporting of all AKU-UG entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads /entity heads.
• Ensure financial compliance with granting agencies' policies & procedures and prepare monthly/annual grant reports.
• Prepare on-demand reports.
Construction Projects and Accounting
• Work with Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through ERP system.
• Lead the tax exemption work for the project VAT and WHT along with project director. Assure compliance to the granting agencies's procurement guidelines and documentation
• Manage cash flow and working capital requirement of the project
• Review of contracts /agreements in relation to the finance clauses and legal Oversing payments and accruals of various construction activities and record them in financial system as per the best practices
• Analytical review of monthly budget variance report of construction projects.
The Outreach Health Clinics financial support .
• Oversee recovery of patient receivables
• Prepare monthly financial performance for outreach.
• Review payments and receipt of the various outreach centres in Kampala.
• Conduct quarterly stock takes and petty cash counts.
• Prepare end of year financial statements for outreach.
• Processing payroll for outreach staff and consultants.
Skills, Qualifications and Experience
• Qualified Accountant - ACCA, CPA (U), ACA, ACMA, CIMA;
• Bachelor / Masters of Commerce degree or equivalent:
• Masters will be an added advantage 5+ years of experience in a large organization (100+ employees) with exposure to financial planning, reporting, analysis, construction and grant budgets and day to day accounting functions.
• Having supervisory skills/experience of managing a team of 5-10 people will be a definite advantage. Prior experience in either University or Hospital environment will be added advantage
• Excellent command over verbal and written English Strong command over MS Office (Excel, Word, Powerpoint)
• Ability to do multi-tasking and travel within the region as when required
• Excellent people management skills
• Strong knowledge of IFRS and IAS and their application
Deadline of this Job: 15 August 2022
The incumbent will be responsible for looking after Financial Management, Planning and Budgeting functions of the Aga Khan University - Uganda. The position holder will have responsibility of maintaining and implementing internal controls of the University in Uganda to ensure the integrity of all financial records and credibility of information. This position will be based in Kampala, Uganda. Position responsibilities:
• Financial Management & Control
• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that University is fully compliant with tax law, financial law and standards in Uganda.
• Lead and undertake annual audit and ensure the end of quarter/ month financials are closed within stipulated timelines with accuracy.
• Ensuring all liabilities and assets are recorded accurately into the book of accounts.
• Working closely with HR on payroll matters and with the auditors to respond to any queries that may arise.
• Monitoring the accruals in relation to staff costs, staff advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Review daily and monthly bank and cash reconciliations to eliminate any errors and fraud.
• Monitoring the accruals, pre-payments, and creditors' days.
• Analysing the variances and generating reports on findings and recommendations.
• Supervise payments in all currencies made to suppliers and staff ensuring complete compliance with the institutional policy and legal requirements.
• Monitor and manage fixed assets, inventory, treasury functions and inter-entity transactions.
• Overall responsibility of students' accounting functions, including proper recording in general ledger and correspondence with parents, granting agencies and students for timely payment of fees due.
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies
• File VAT returns, duty and other exemptions with relevant authorities on daily basis and keep complete track to ensure timely collection and distribution to vendors.
• Supervise all asset and liability schedules and reconciliation
• Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits.
• Preparation of Financial statements as per International Accounting
• Standards and other management templates/reports.
Planning, budgeting and reporting
• Prepare annual budgets and 5 years/15 years rolling budgets for all AKU-UG entities in consultation with Entity Heads.
• Prepare feasibility/costing studies required for services/ programmes.
• Monthly, quarterly, annual reporting of all AKU-UG entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads /entity heads.
• Ensure financial compliance with granting agencies' policies & procedures and prepare monthly/annual grant reports.
• Prepare on-demand reports.
• Construction Projects and Accounting
• Work with Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through ERP system.
• Lead the tax exemption work for the project VAT and WHT along with project director. Assure compliance to the granting agencies's procurement guidelines and documentation
• Manage cash flow and working capital requirement of the project
• Review of contracts /agreements in relation to the finance clauses and legal
• Oversing payments and accruals of various construction activities and record them in financial system as per the best practices Analytical review of monthly budget variance report of construction projects.
The Outreach Health Clinics financial support
• Oversee recovery of patient receivables
• Prepare monthly financial performance for outreach.
• Review payments and receipt of the various outreach centres in Kampala.
• Conduct quarterly stock takes and petty cash counts.
• Prepare end of year financial statements for outreach.
• Processing payroll for outreach staff and consultants.
Skills, Qualifications and Experience
• Qualified Accountant - ACCA, CPA (U), ACA, ACMA, CIMA
• Bachelor / Masters of Commerce degree or equivalent:
• Masters will be an added advantage
• 5+ years of experience in a large organization (100+ employees) with exposure to financial planning, reporting, analysis, construction and grant budgets and day to day accounting functions.
• Having supervisory skills/experience of managing a team of 5-10 people will be a definite advantage.
• Prior experience in either University or Hospital environment will be added advantage
• Excellent command over verbal and written English
• Strong command over MS Office (Excel, Word, Powerpoint)
• Ability to do multi-tasking and travel within the region as when required
• Excellent people management skills
• Strong knowledge of IFRS and IAS and their application
Deadline of this Job: 20 August 2022
Job description
The Chief Financial Officer (CFO) will be responsible for the direction and oversight of the financial activities of the Company. The CFO will provide executive leadership critical to the mission and vision of the company on matters of corporate finance, accounting, financial reporting, compliance, financial planning and analysis, budgeting, and expense control.
Roles and Responsibilities
• Develop and implement tactical corporate strategies to manage the company's financial and accounting metrics as well as liquidity needs based on the ongoing and planned operations
• Work with members of the Management Team on project financing, debt sourcing, and tax equity initiatives.
• Create and execute Financial Planning and Analysis framework that aligns with the company's strategic growth/expansion goals with consideration of capital needs for current and new projects.
• Support development, project finance and legal teams in the analysis and negotiation of key financing arrangements (sponsor equity, debt, tax equity, joint ventures, joint development agreement).
• Oversee the procurement and maintenance of insurance with adequate limits to assure company assets are safeguarded from potential exposure.
• Manage the payroll function and oversee the accounting responsibilities related to benefits administration in conjunction with the Human Resources and Welfare Team.
• Collaborate with management team in reviewing and managing complex business agreements and contract negotiations; acts as an advisor from the financial perspective on any corporate contracts or subcontracts into which the company may enter.
Qualifications
• Bachelor's Degree in Accounting/Finance or any other relevant discipline;
• CPA or ACCA, MBA highly preferred.
Skills and experience
• Finance/accounting experience in a busy organization/company handling major projects
• Have at least 8 years of corporate and management accounting experience, with 3-5 years at an executive level.
• Strong knowledge of forecasting, financial modeling, and financial reporting.
• CFO must be familiar with project financing structures. He/She should be able to manage personnel performing audits and similar reporting requirements.
• Must have experience leading and taking full accountability for company corporate finance, project finance, and project debt/equity.
• Advanced Microsoft Office skills (Word, PowerPoint and Excel).
Deadline of this Job: 20 August 2022
Job description The Internal Auditor will report to the General Manager, and will conduct financial, operational, and compliance assurance audits across all operations of the company. This challenging position will also provide consultative support to identify solutions to address audit findings, opportunities for control improvements with the objective of mitigating risk and improving financial and operational performance.
Roles and Responsibilities
• Plans and executes audits in accordance with the Company Audit Charter, including evaluating internal processes and controls, meeting audit objectives within a scheduled time frame, and utilizing data analytics
• Communicates audit findings verbally and in writing, with employees, contractors and other stakeholders
• Recommends process improvements
• Assists in the presentation of verbal and written audit reports to Management
• Performs other job-related duties as assigned
Qualifications
• Relevant Bachelor’s degree.
• Certified Internal Audit (CIA) or Certified Public Accountant (CPA) or ACCA required.
Skills and experience
• Proven knowledge of auditing standards and procedures, laws, rules, and regulations
• Eight Years’ Experience in Auditing or investigation in a reputable institute
• Sound knowledge of Accounting and Finance Principles and Practices
• High attention to detail and excellent analytical skills
• Tenacity and Ethics
• Effective Communication and Human Relations skills
• 8 years of experience in auditing or investigations in a reputable institution
Deadline of this Job: 09 August 2022
Job Summary: The Assistant Accountant ensures that accounting systems are maintained to provide the information required for planning and monitoring and reporting for Sub program operations, safeguarding assets, discharging liabilities and legal responsibilities, in accordance with the LWF Uganda policies and budget provisions.
Main Duties and Responsibilities:
• Oversee the Maintenance of up-to-date payment/receipt vouchers for all financial transactions in an orderly filing system.
• Supervise the accounts assistant to make proper record of cash received and paid out through the evidence of receipts and payment vouchers which are duly authorized. The records must be maintained daily on excel cashbook.
• Facilitates the office cash float by; Advising the Sub Program Accountant/Project Accountant on the need for cash withdrawals; Perform a daily close-of –business cash count reconciled to the cash book; Ensuring that cash at hand corresponds with cash book balance; Ensuring that the daily cash balance form is verified and endorsed by the accountant; Undertaking safe custody of the cash box keys at all times and Handing over the cash float to the Sub Program Accountant/Project Accountant for safe custody
• Supervise the accounts assistants to performs standard cash count, every end of the day.
• Forecasts daily cash requirements and processes cash withdrawals from the bank; and follows up on all account issues that may arise from the bank. Must have proactive knowledge of all project bank accounts and their balance at all times.
• Ensure payment requisitions, are correctly coded, and that vouchers are presented to the Accountant for checking and subsequent approval by the Sub Program Accountant /Project Accountant and the Team Leader.
• Ensure cheques are duly signed/endorsed prior to payment, while making sure that the accounts assistant maintains an accurate cheque register of cheque stubs, current bank balances and records.
• Assist the Project Accountant to Forecasts daily cash requirements and processes cash withdrawals from the bank.
• Supervise the Accounts assistants to prepare the petty cash replenishment report as the need arises.
• Prepares payment vouchers as instructed by the Project Accountant /Sub program Accountant.
• Makes sure that requests for payments are fully documented and correctly coded before vouchers are processed.
• Makes sure that payees have proper identification before checks are released or before payments are deposited to their respective bank accounts.
• Organizes the box files – payment vouchers, receipt vouchers, journal vouchers, and all other finance documents in an orderly manner.
• Records and monitors all files borrowed or photocopies by staff from other departments; makes sure all documents taken out during the day will immediately be returned and must be within the same day.
• Ensures that balance sheet items (i.e., cash accounts, bank accounts, personal accounts, debtors, creditors, payroll accounts, etc.) have been reconciled, and a report shared. Required:
A Bachelors’ Degree in Accounting, Finance, Business Administration or commerce is required. Partial professional accounting qualification (ACCA, CPA, etc at least level I), Computer literacy and proficiency in accounting software package(s) most prefferably SAGE.
Essential
At least One (1) year relevant working experience in working for International NGOs in a humanitarian and development setting, Knowledge of International NGO donors and their financial reporting requirements, Strong team building skills, Organized and methodical. Independence, objectivity and integrity; Demonstrated ability to thrive in a matrix management environment.
