Summary
Date Posted: Monday, November 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Number of Posts : One (1)
Contract Duration: Reports to: 3 years (36 months)
Project Administrative Officer

Job Purpose:
Perform the day-to-day administrative and secretarial duties in the Project office

Duties
• Drawing up and monitoring the project programmes, activities and appointments;
• Taking dictation, accurately transcribing and presenting accurate and error free work;
• Attending to callers either in person or on telephone; iv. Preparing reports and presentations;
• Ensuring timely responses to inquiries and correspondences to and from the project office;
• Organizing meetings, workshops and taking minutes and conveying decisions of such meetings to relevant Offices;
• Ensuring that relevant documents from meetings and speeches are produced on time;
• Drafting letters of routine nature;
• Drafting letters of routine nature;
• Ensuring cleanliness and orderliness of the office;
• Managing the project records in accordance with established security and records management procedures;
• Requisitioning and managing office stationery and equipment;
• Receiving and dispatching mail;
• Supervising Support teams for the project Office; xiv. Set a positive front Desk atmosphere
• Answer all the customers' questions and address their complaints
• Create and maintain updated client's /Front desk documents and spreadsheets
• Operate office equipment, such as photocopier, printers, etc xviii. Schedule meetings and conference rooms.
• Coordinate the project welfare activities including teas, meals, water,

Qualifications
• Applicants should be Ugandans in possession of an Honors Bachelor's Degree in Secretarial Studies or its equivalent from a recognized University/Institution.
• Additional qualifications in line with the position will be added advantage

Experience
• A minimum of three (3) years' work experience in secretarial or Office management in reputable organizations


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Applications are invited from suitably qualified Ugandans to fill the under listed posts. Eligible persons should address their applications including a cover letter, copies of their academic/ professional certificates and practicing licenses, curriculum vitae (CV) and other relevant documents, to the Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala.
Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago -Kampala.
Online applications should be sent on the UHI official e-mail info@uhi.go.ug
All applications must be received not later than 30th December, 2022.
The same job advertisement can be downloaded from the Institute's website


All Jobs

QUICK ALERT SUBSCRIPTION