Summary
Date Posted: Friday, April 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
About Catholic Relief Services:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to address needs across the country. CRS’ projects in Uganda currently include agriculture and value chain, landscape restoration and climate change adaption, health and health systems strengthening, microfinance, and DRR, humanitarian response and recovery. CRS Uganda implements its programs through partnerships with other organizations, including the Catholic Church, faith-based organizations, international and Ugandan NGOs, government ministries, private sector companies and academia, for maximum impact and sustainability. CRS Uganda employs around 180 staff and has its main office in Kampala, with sub-offices in Moroto, Yumbe, and Kikuube districts. With our more than 30 partners, we served over 1m Ugandans in 2021.

Job Summary:
You will manage and supervise all aspects of program operations of a Land Restoration Initiative in Uganda under the Restore Africa Program of the Global Evergreening Alliance (GEA), of which CRS is a member. CRS in Uganda serves as the Lead Implementing Organization for the Land Restoration Initiative, in a standing partnership with World Vision Uganda and CARE International Uganda. The team is completed with ICRAF, ECOTRUST, and the Uganda Landcare Network. Reporting to and in coordination with the Chief of Party, you will be responsible for generating financial reports (including donor reports), tracking expenses, overseeing the administration of sub-awards, managing grants and compliance staff at the Kampala office and supporting staff in field offices. Forecasting for donor reporting, sub-recipient management and compliance; as well as operational risk management to increase the effectiveness of program execution. You will lead operational excellence with a focus in the areas of procurement and contracting, general management, and operations.

Job Roles and Responsibilities:
Management and Administration for Land Restoration Initiative Project:
• Use appropriate project management tools to superivse the planning, reviewing, and tracking of progress on project implementation and utilization of project resources.
• Identify management system weaknesses, establish priorities, provide recommendations for improved operations performance and ensure compliance.
• Ensure timely dissemination of new initiatives and policies and monitoring of implementation and compliance.
• Participate in donor calls and assist the COP to respond to donor requests and to proactively raise issues and questions to the donor on grant management issues.
• Coordinating internal project, CP and other internal CRS staff efforts to further support financial and operational systems strengthening to project sub-awardees.
Financial:
• Lead and supervise participatory monthly budget analyses with technical leads, and partners to ensure resources are being deployed on time and on budget to meet workplan and targets and to drive accurate monthly forecasts.
• Prepare the cash forecast for Land Restoration Initiative.
• Lead and supervise, with the support of finance team, the monitoring of budget variance closely and ensure proactive communication and action regarding contractual budget flexibility
• Lead and supervise the timely review and submission of donor reporting, including quarterly and annual reports.
• Lead and supervise the budget revision/amendment process and oversee the production of monthly budget variance analytics ensuring collaborative participation of finance team in support of the COP and technical leads to ensure budget is realistic and appropriate to meet contractual workplan and logframe indicator targets.
• In collaboration with CRS Uganda’s Grants Management Unit, ensure that the Consortia provide accurate and timely inputs into the program and project audits.
• In close collaboration with CRS Head of Operations, ensure timely closure of audit recommendations; document and ensure discussion and preparation of a plan of action.
• Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to COP and CRS Head of Operations.
Sub-award and sub-contract management oversight:
• Manage and supervise the development, approval and signing of the contractual agreements between CRS and the vendors and consultants to include the negotiation and execution in coordination with the relevant departments of CRS.
• Lead the proactive coordination of all contributors to the contractual donor reports (internal and external, program and finance) ensuring they understand the timeline and adhere to deadlines.
• Ensure adequate sub-award and sub-contracting development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all subawards/ sub-contracts.
• Monitor the effective oversight and support to recipients of sub-awards and sub-contracts by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations.
• Monitor the timely submission of accurate financial and activity reporting by sub-award recipients, including training and mentorship for key sub-awardee staff in preparations and review of standard USAID financial reporting.

Typical Background, Experience & Requirements:
Education and Experience:
• Master's degree in international development, finance, business administration or similar field required.
• Minimum 5 years relevant work experience with an NGO, of which 3 years should be in USG finance and compliance.
• Excellent command of spoken and written English.
• Experience managing USG and/or other donor grant awards.
• Demonstrated ability in building capacity and providing training and technical assistance.
• Proven ability to be an effective supervisor of staff of varying levels of responsibility, when applicable.
• Proficient in MS Office (Word, Excel and other appropriate software).
• Self-guided, strong organizational and planning skills.
• Ability to work independently and under pressure.

Preferred Qualifications:
• Good experience in project grants management, including project design and sub-grant management, budget management, preferably for grants from multiple public donors and large private foundations.
• Demonstrated experience of successful program management, stakeholder management, including management of complex, high-value, multi-activity projects, with complicated logistics.
• Experience engaging partners and strengthening partnerships. Knowledge of CRS partnership strategy a plus.
• Experience engaging with partner organizations
• Staff management experience and abilities that are conducive to creating a collaborative learning environment.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

Knowledge, Skills and Abilities:
• Excellent strategic, analytical, systems thinking, and problem-solving skills, with the capacity to see the big picture and the ability to make sound judgments and decisions.
• Excellent relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Team leadership abilities with diverse/multi-disciplinary teams. Coaching/mentoring skills.
• Strong communications and presentation skills; able to develop tailored and persuasive messaging for varied audiences.
• Consortium management experience preferred
• Good presentation and facilitation skills
• Proactive, resourceful, solutions-oriented, and results-oriented.

Required Languages – English
Travel Required: Must be willing and able to travel up to 25 %.
Supervisory Responsibilities: Grant Officers

Key Working Relationships:
Internal: Country Representative, Chief of Party, Head of Oerations, Finance Manager, Head of Programs, SCM, HR Manager, Risk & Compliance Manager
External: Partners, Vendors, Service Providers

Agency-Wide Competencies (for all CRS staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

DISCLAIMER CLAUSE:
This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position.
Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation
By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics.
CRS is an Equal Opportunity Employer

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
NOTE:
To apply, please follow these instructions exactly otherwise your application will NOT be considered:
• Email a cover letter and CV only to ug_recruitment@crs.org by April 11th 2022 at 5:00pm.
• Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy, paste – DCOPIIOPERATIONSLANDRESTORATIONINITIATIVE only
• All applications that do not contain this exact subject line will be rejected and not read
ONLY SELECTED CANDIDATES THAT MEET THE REQUIREMENTS WILL BE NOTIFIED. EOE/M/F/D/V

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