Summary
Date Posted: Thursday, September 12 2024, Base Salary: Not Disclosed

JOB DETAILS:
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Under the overall supervision of the Head of Programmes & Policy development and the direct supervision of the National Programme Officer, the Programme Assistant will work under the MPA Unit and will perform the below tasks:
Responsibilities
1. Assist the MPA unit with planning, preparing, organizing and implementing all aspects of the project activities.
2. Assist in timely implementation and reporting on project activities according to IOM and donor formats as required and contribute to and/or prepare weekly progress updates on project activities.
3. Assist with in-house coordination among different sections of the project including the Resource Management Units and ensure proper documentation of project documents and filing.
4. Support in coordinating with relevant governmental and non-governmental entities, international organizations as well as other relevant stakeholders where necessary for effective implementation of the activities of the project.
5. Assist in the planning, preparation, and implementation of trainings, seminars, conferences, workshops, meetings, presentations, and missions related to the project, reports and undertake duty travel when necessary.
6. Support the implementation of Monitoring and Evaluation of through tracking of the agreed indicators for the implementation of the project.
7. Initiate, view and track a variety of administrative transactions in the computerized financial, travel & human resources systems to achieve intended objectives.
8. Contribute to overall IOM public information and communication related activities by assisting in preparing regular updates/concept notes on activities.
9. Perform any other duties as may be assigned

Qualifications
Education
• High School diploma with four years of relevant experience or
• Bachelor’s degree from an accredited academic institution in Political or Social Sciences, Business Administration, International Relations, with at least two years of relevant working experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
• Experience implementing migration management projects, social economic livelihoods and capacity-building activities;
• Experience coordinating with government agencies as well as with various national and international NGOs and stakeholders;
• Sound and proven understanding of migration issues in Uganda and the East and Horn of Africa.
• Experience working with United Nations Agency, Non-Governmental Organisations (NGOs), Government agencies or in the private sector;
• Proficient in computer software: Microsoft Office (Outlook, Words, Excel, power point and Internet Explorer). Basic understanding in the application of project strategic planning approaches,
• Ability to use own initiative and work under pressure with minimum supervision
• Attention to detail and ability to organize
• Self-motivated and objective driven

Skills
• Strong interpersonal and communication skills including influencing, negotiation and coaching
• Ability to work well in an international environment with people from diverse backgrounds and cultures
• High level of computer literacy
• Self-starter who can work independently under pressure.
• Excellent problem -solving skills and an eye for detail
• Excellent organization skills;
• Assessment and secondary data research analysis skills, Analytical and creative thinking.

Languages
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes
1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure

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