Summary
Date Posted: Wednesday, August 09 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
You will provide services in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

Job Responsibilities:
• Project Insight - Requisitioner: Handles all Requisitioning services for the CP with specific emphasis on Field offices of Yumbe & Kyangwali Office Requisitions
• Facilitate communication with all units of the organization and external stakeholders as relevant. Send /receive and distribute all incoming and outgoing mail/ faxes/ letters/ documents and operate office switchboard o Management of CP Procurement Bids Email and Retrieving of Bids for bid's committee' review o Business Cards processing for staff o Management of CP post box and dispatching of mails
• Ensure phone bills are reconciled, compile summary reports and raise payments requests and follow up on timely payment to vendors o Allocation of phones to staff and maintain a tracking schedule for allocated phones
• Ensure effective management of front desk o CP central focal person and liaison with all visitors and stakeholders including support to the CR for document preparations o Serve as a central point for disseminating interdepartmental communication. Facilitate communication with all departments and external stakeholders as relevant
• Compile data, perform data entry and data verification in relation to general administration processes (e.g., various contact lists, etc.).
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments where required. Maintain phone inventory and ensure staff and visitors are provided with phones, as required.
• Support the CP Due Diligence Activities for Vendors, prepare and submit a report, • Provide logistical and communication support to event planning activities, including coordination of conference room use and ensure relevant information is shared as needed.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc. • support with Hotel & Flight bookings for all staff and guests and ensuring that they are handled within the required standards
• Preparation of petty cash requests and support with management of petty cash box in the absence of the Sr. Admin. Officer

Qualifications and Skills
Typical Background, Experience & Requirements:
Education and Experience
• Diploma in Business Administration or Management required. Professional diploma/Certificate or courses in Administration preferred.
• Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
• Additional education may substitute for some experience.
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Personal Skills
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented
• Culturally sensitive and patient Key

Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:
• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.


Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

Interested applicants?Click here to apply


All Jobs

QUICK ALERT SUBSCRIPTION