Deadline of this Job: 21 October 2022
JOB DETAILS:The East African Health Research Commission (EAHRC) is an Institution of the East African Community (EAC) established by the 5th Extra-Ordinary Summit of the EAC Heads of State on 18th June 2007. The EAHRC has been established as a mechanism for making available to the community, advice upon all matters of health and health related researches and findings necessary for knowledge generation, technological development, policy formulations, practices and related matters. The vision of the Commission is high quality research for improvement of the health and well-being of the people of the community; its mission is to coordinate and promote the conduct of health research; to source, gather and disseminate the findings for the purpose of policy formulations. The overall objective of the Commission is to improve the health of the citizens in the Partner States through capacity building and poverty reduction by promoting, co-ordinating and formulating policies for effective utilization of results from health research. The E.A.H.R.C has the following employment opportunities available:-
Job Purpose
Facilitate the processing of payment for goods and services, update the ledger accounts, conduct bank reconciliations and generate periodic functional reports. Ensure that records and books of accounts are complete, accurate and up to date.
Key Duties and Responsibilities
• Update ledger journals;
• Verify paid cheques by reviewing the bank statements;
• Verify all banking receipts to confirm that cash has been banked;
• Review the bank statements to confirm any direct payments, direct transfers or charges levied against EAHRC accounts;
• Ensure correct processing of the receipt and voucher files;
• Process staff payroll including updating the payroll by ensuring that all deductions and refunds to staff through the salaries are done timely.
• Verify and ensure that all the paid cheque vouchers, duly signed, coded with correct accounts and properly filed;
• Post all the payments and receipts into the Sun System;
• Manage petty cash;
Record all petty cash requests and payments;
Process petty cash payments upon confirmation of approvals to the respective beneficiaries;
Prepare petty cash vouchers.
Reconcile petty cash expenditures and prepare appropriate reports; and
File all petty cash vouchers, banking slips, relevant attachments and ensure the safety of the documentation;
• Provide logistical support to meetings held outside work station, which include;
Receiving and verifying budget approvals;
Verifying whether all Invoices from the service providers have been duly approved by the approving authorities;
Verifying whether all invited delegates have turned up for the meeting and for those who do not turn up ensure that the tickets sent to them are submitted for reimbursement from the travel agent;
Initiating payments of allowances to delegates and the service providers;
Reconciling the list of participants with that of the invited delegates; and
Receipt refunds of returned staff imprest and record the same in the cash register.
• Assist in the preparation of final accounts for submission to the external auditors in accordance with the existing Financial Rules & Regulations;
• Actively participate in the internal audit and external annual audit exercise.
• Perform any other duties as may be assigned from time to time.
Key Performance Indicators
• An updated ledger journal.
• Up-to-date transactional records.
• Monthly reconciliation updates.
• Timely processing of payment requests including payroll.
• Proper posted entries.
• Reviewed Bank records and statements.
• EAHRC is levied right Bank charges on the statements.
Qualifications, Experience & Key Competencies
• Undergraduate Degree majoring in Accounting or Finance, business or public administration CPA II, ACCA Part I or any relevant accounting certification.
• Minimum of 5 years working in a busy accounting environment.
• Competency in Accounting systems, Microsoft applications including Word, Excel and Outlook. Knowledge of Sun Systems will be an added advantage.
• Organizational, verbal and written communication skills a must.
• Must be fluent in written and spoken English. Knowledge of French & or Kiswahili will be an added advantage.
• Attention to detail and ability to multi-task.
• High level of Integrity & professionalism
Deadline of this Job: 14 October 2022
JOB DETAILS:Uganda Cricket Association (UCA) exists to govern and grow the game of cricket in Uganda, providing year-round programs at every level to drive success, inspiring Unity and Diversity. We are forward looking and motivated to achieve international Excellence and National popularity by bringing pride to Uganda. To this end, we are looking to fill several positions to be based in Kampala.
Job title: Accountant
Reporting to: Chief Executive Officer
Competencies
• Able to Adhere to Principles and Values
• Able to Follow Instructions and Procedures
• Able to Apply Expertise and Technology
• Able to Deliver Results and Meet Customer Expectations.
Minimum Qualifications:
Experience - At least 5 years' relevant work experience in a reputable organization.
Education - A Bachelor's Degree (Honors) with a bias in Accounting/Finance
Knowledge - Basic Accounting principles; passion for numbers, Accounting packages
Added advantage - CPA/ACCA
Skills - Intermediate to advanced MS Office skills; Detail oriented.
Deadline of this Job: 17 October 2022
JOB DETAILS:Position summary
Finance & Admin Assistant will be a national position and reports to the National Admin and Finance Officer (NAFO) and providing overall support to the Finance & Admin department. He/she will be based in either the Fort Portal(1) main office or the Mbale(1) or the Kabale(1) field offices.
Duties & Responsibilities.
1. Oversee logistical and administrative support for project activities in Uganda.
2. Oversee the administrative and financial management of the IFDC Office
3. Manage administrative records of country office staff (contracts, social security, insurance, annual appraisal, etc.), including trainees
4. Ensure the preparation and monitoring of advance requests, expense projections and other budget related materials for the Mozambique Country Office
5. Ensure all legal requirements regarding employment of staff are implemented
6. Assist the NAFO in Managing all insurance coverage of country staff and reimbursements.
7. Control / supervise the management of equipment, including vehicles, and all that pertains to logistics (acquisition procedures, monitoring and inventory, etc.)
8. Assist the NAFO in vehicle/fuel management
9. Write administrative correspondence and periodic reports
10. Assist in the organization of regional and local meetings (budget and logistics)
11. Assist in the finalization of MoUs, contracts and other agreements
12. Assist in organizing workshops/conferences logistics, prepare workshops/conferences materials, prepare minutes and highlight agreed upon actions, coordinate follow-ups, and booking facilities
13. Attaching support documents to invoices before payment.
14. Assist in booking accommodation for visitors and project staff.
15. Assist accounts team in scanning of vouchers
16. Assist in visa processing and air travel logistics
Required Skills
• Ability to work independently under pressure and meet strict deadlines.
• Act in accordance with and defend the best interests of IFDC
• Ability to work independently, under pressure to meet tight deadlines with quality output.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Consistently maintains focus and perseveres in the face of obstacles, inspiring others to do the same.
• Strong interpersonal and team working skills with ability to maintain effective work relationships
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Anticipates key issues in work and identify creative and practical solutions.
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Honors all commitments made to colleagues and partners.
• Have the ability to work in a multicultural environment, be open-minded and seek to understand
Required Experience
1. Hold a degree in Business Administration, Accounting or another relevant field
2. Have at least five (5) years professional working experience in similar or closely related role.
3. Be able to express oneself orally and in writing in English
4. Have basic accounting and Admin experience within NGO setup
5. Being able to work independently and take initiative
6. Ability to work in a multidisciplinary and international team and in a multicultural environment
7. Be organized, rigorous and trustworthy
8. Have a good knowledge of local labor laws and admin procedures
9. Excellent communication skills with ability to express ideas clearly, logically and effectively.
10. This position is open to Ugandan nationals only.
11. Must be willing to be based in the main project office of Fort Portal or the field offices in Kabale or Mbale
12. People management skills is highly required
Deadline of this Job: 17 October 2022
JOB DETAILS:Job Description
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.
Responsibilities:
• Work collaboratively with the Contracts and Grants Specialist to finalize sub agreement award documents.
• Participate in Pre-Award assessment process and ensure organizations have the capacity to appropriately manage their sub award.
• Participate in the analysis and evaluation of grant applications.
• In collaboration with the program teams, and Finance team develop grant budgets that correspond with Sub Awardee’s technical scope of work.
• Ensure each Sub Awardee has an active contract at all times.
• Ensure Sub Awardees adhere to contractual and donor regulations at all times.
• Work collaboratively with Finance team and the program staff to monitor sub recipient performance to ensure compliance with the terms and conditions of award.
• Conduct all grants management reporting, budget monitoring, and other operational activities related to Sub Awardee compliance.
• Prepare monthly a summary financial report for each Sub Awardee and submit to the Contracts and Grants Specialist.
• Ensure that each sub awardee submits appropriate advance or invoice for funding in a timely manner.
• Ensure each Sub Awardees receives the necessary funds to carry out their technical scope of work while ensuring that the obligated amount of funds is not overspent.
• Monitor Sub Awardees’ expenditures against approved budget and program objectives and ensure that Cash Request/invoice Checklist is completed for each Request.
• Provides on-going assistance and on-the-job training as necessary to Sub Awardees to administer their sub agreements in compliance with all terms and conditions.
• Transfer grants management skills to local partners at site level.
• Ensure amendments to contract are developed and processed in a timely manner, as needed.
• Address problems or concerns with management of Sub Awards in a timely and effective manner.
• Maintain a list/log for each Sub Awardee of significant deficiencies and the status for each deficiency, e.g., resolved, steps being taken.
• In collaboration with the Finance team, provide training to Sub Awardees on the Sub Award, PATH’s and other donor rules and regulations on financial management.
• Ensure all outstanding audit findings are addressed and resolved in a timely manner.
• Assist in the sub agreement closeout process.
• Provide ad hoc reports to Contracts & Grants Specialist or PATH staff as requested in a timely and accurate manner.
Required Experience
• Bachelor’s degree in finance/Accounts (or equivalent)
• Minimum of four (4) years’ experience in grants/contract administration
• Certified Public Accountant (CPA) added advantage
• Familiarity with Grants/Contract Management procedures for funds from institutional donors.
• Accounting knowledge/and or background
• Exceptional ethics and professional comportment
• Strong team player
Deadline of this Job: 17 October 2022
JOB DETAILS:Position summary
The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.
Duties & Responsibilities.
1. Ensure monthly fund request is prepared and submitted on a timely basis;
2. manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
3. Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
4. Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
5. Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
6. Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
7. Oversee the day to day administrative functions of the office and its satellite offices
8. Schedules appointments and meetings for the Project Manager
9. Supervise the Administrative and Finance staff in country office;
10. Ensure the staff understand and observe IFDC Procedures Manual;
11. Conduct induction session for newly recruited staff;
12. Maintain staff files of local staff and consultants;
13. Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
14. Monitor leave requests from staff and inform all team members about absences;
15. In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
16. Assist the country staff in organizing the annual evaluation of local staff
17. Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
18. Ensure financial integrity of the office by instituting appropriate internal controls;
19. Serve as contact point between IFDC Office regarding Administrative and Finance issues;
20. Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
21. Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
22. Support HR department in HR related matters as requested.
23. Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
24. Provide support to the Project Manager on all other administrative and financial issues;
25. Perform any other duties deemed necessary and requested by the supervisors;
Required Skills
• Ability to work independently under pressure and meet strict deadlines.
• Ability to work in a multidisciplinary and international environment
• Strong interpersonal skills, team working skills with ability to maintain effective work relationships.
• Previous experience as Financial and Administrative Manager or any relevant experience.
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Ability to assess priorities and work on own initiative
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Good communication and interpersonal skills.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Good teamwork skills and ability to work in a multicultural environment.
• Advanced knowledge in accounting
Required Experience
• Master’s Degree in Business Administration, Finance Management, Accounting or any other related field and capacity for detail
• At least 10 years of experience in accounting
• Practical experience in the management of donor funded projects in the NGO sector;
• Strong computer skills with experience in MS office software and internet;
• Proficiency in English, both in verbal and written communication;
• Ability to communicate in French, as a second language, would be a added advantage;
Deadline of this Job: 07 October 2022
JOB DETAILS:General Position Summary
Working in the Finance Department under the direct supervision of Sub-award Finance Coordinator, the Sub-award Finance Officer is responsible for sub grants management, monitoring and reporting and compliance with donor regulations and Mercy Corps regulations. He/she is also responsible for tracking sub grants and sub grantee requirements and for maintaining all sub grants and contracts financial files.
Essential Job Responsibilities
1. Conduct sub grants pre-award assessments and recommends for substantial involvements and compliance requirements and modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Follow up, collect and review sub grantees financial reports and fund requests, keep up-to-date records and report all sub grantees financial status. Review sub grantees financial reports for correctness, completeness, timeliness and compliance.
3. Perform sub grantee monitoring visit for financial and programmatic deliverables review or audit and report findings with recommendation to the supervisor communicate agreed upon findings to the sub grantees and follow up its implementation.
4. Handle sub grants close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.
5. Follow up all grant compliance issues and document all required information.
6. Create a sub award card navigator and update all milestones and expenditure in navigator.
7. Closely monitor sub grants to ensure that sub grantees are not overspent.
8. Maintain sub grantees tracker and update monthly. Share the updated tracker and list.
9. Maintain sub grant files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
10. Any other tasks to be assigned by the supervisor.
Supervisory Responsibility: None
Accountability
Reports Directly To: Sub-award Finance Coordinator
Works Directly With: Governance Manager, Partnership and Compliance Advisor, COP, Partnership and Capacity building Officers, Partnership and Capacity Building Team leader, Finance Team and Sub-award Team.
Knowledge, Experience and Skills
• Bachelor’s degree in Accounting or Finance is required.
• 2+years’ experience in Grants, Subawards and Financial management and accounting and 2+year’s supervisory experience.
• Strong management Skills, Technical & Supervisory Skills and experience required.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Strong knowledge of, and experience in donor regulations, and management of sub grants required.
• Adequate understanding of donor rules and regulations is required.
• International NGO/PVO experience required.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 50%.
Success Factors
An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Ongoing Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Deadline of this Job: 14 October 2022
JOB DETAILS:The position
AKES, U is a private, not for profit organization committed to enriching the lives of “many generations of multi-racial and multi-cultural student populations” through the provision of quality and affordable education. AKES, U operates schools from Pre-School to High School and offers the British National Curriculum (BNC), International General Certificate of Secondary Education (IGCSE), International Baccalaureate Diploma Programme (IBDP) and the Uganda National Primary and Secondary curriculum.
The Accounts Assistant will provide a professional accounting and financial management service for the school.
Major Responsibilities are:
Billing
• Monthly rent and utility billing where applicable
• Hire of school ground and facilities
Petty cash Management
• Process and forward petty cash to the various Units.
• Preparing, Withdrawal and issuance of cash payment.
Daily Deposits
• Bank daily collections and register updates.
Reconciliations & reporting
• Inter-unit reconciliation.
• Reconciliation of staff advances and book adjustment .
• Preparing deposit refunds e.g Caution Deposit refund, Text books refund.
Posting of Entries in the Tally System
• Daily capturing and preparing of payments.
• Daily capturing of creditors and debtors.
• Seeking approvals for entries and journals prepared.
The requirements
Skills
• High level of interpersonal and management skills and ability to work with teams at all levels
• Computer knowledge in Excel, Word, Power Point and accounting packages such as Tally and SIS
• A high degree of honesty, transparency, professional ethics and integrity.
• Excellent communication skills.
• Good interpersonal skills and high level of attention to details
Qualification and Experience
• Bachelor’s Degree in Finance and Accounting and CPA / ACCA Part Qualified
• Minimum of 5 years’ work experience and working in a school environment will be an added advantage
About the Agency
The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES currently operates over 200 pre-primary, primary, secondary, and higher-secondary schools and programmes in diverse geographic locations in Afghanistan, Bangladesh, India, Kenya, Kyrgyzstan, Pakistan, Tajikistan, Tanzania, Uganda and the United Arab Emirates. Schools offer their respective country's national curricula; some schools in East Africa and Bangladesh also offer international curricula (IB and British). AKES employs over 3,500 teachers and educates over 89,500 students. More information...
