Human Resource Jobs at Agency for Cooperation in Research and Development-Uganda (ACORD-U and other companies

JOB DETAILS:
Job title: Human Resource and Administration Officer
Duty Station: ACORD Kampala office

Job Purpose: To coordinate human resource and administrative functions at the USAID OVC West Central office to ensure employees and managers receive excellent support. Relationship with others: Under the direct supervision of Human Resource Officer Head office in close collaboration with the Financial Management & Operations Director, Chief of Party, Deputy Chief of Party the Human Resource and Administration Officer supports the affairs related to day to day running of the USAID OVC West Central office and is key in providing support to HR and Administrative functions. They will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for USAID OVC West Central staff as outlined in the details below;

Key Duties and Responsibilities:
Recruitment and Orientation.
• Support and Facilitate recruitment processes in close coordination from the HR officer head office.
• Provide staff members under USAID OVC west central project with organizational policies and ensure they are familiar with them in close coordination with the HR officer head office.
• Facilitate all new staff orientation and dissemination of all related documentation.
• Ensure that new staff members are facilitated with all the necessary tools of operation, namely computers, identity cards, official email addresses, stationery, furniture, clothing (if applicable) among others.
• Coordinate staff relocations from one duty station to another, in close coordination with the respective heads of the duty stations.
• Inform the finance department about new appointments and departures of staff members.
• Maintain and update all personnel records meticulously.
• Provide guidance to staff members on matters pertaining to the Human Resource area during staff meetings. Compensation & Benefits.
• Coordinate with DPCs, Administrators and Managers to ensure the health and safety of all staff members in the organization.
• Support in responding to employee inquiries regarding salary and benefits.
• Act as focal point to receive staff concerns about their compensation and benefits.
• Provide timely feedback to DPCs and HR head office about all staff concerns related to their compensation and benefits. Administration.
• Coordinate staff appraisal process in close coordination with DPCs, managers and specialists and report on the outcomes to HR head office.
• Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent to head office systematically.
• Provide staff information to the HR head office on a regular basis.
• Communicate any staff welfare concerns to the Field Coordinators and HR head office in a timely manner.
• Prepare, update and maintain a leave roster for the USAID OVC West Central staff.
• Track the expiry of staff contracts, probation periods and necessary renewals of such contracts.
• Coordinate the exit processes of all USAID OVC West Central staff members, in line with organizational policies and procedures with guidance from HR head office.
• Supervise staff members responsible for Administration, ensuring that they perform their roles effectively Reporting.
• Submit monthly payroll information to the HR head office in a timely manner.
• Update and submit regularly staff leave tracking.
• Maintain proper records for all correspondences.
• Ensure compliance of administrative ACORD policies and procedures. Any other duties as may be assigned to the candidate.

Qualifications, Skills and Experience:
• Bachelor’s degree in Human Resources Management or related fields.
• At least 2 years of relevant professional experience in administration/human resources and in similar position.
• Previous experience working with an NGO in a cross-cultural setting, preferably in the HR or Administration sector.
• Good knowledge and application of Uganda Labour Laws.
• Experience in supervising staff
• Previous team experience and knowledge of team dynamics desirable
• Ability to maintain the highest degree of discretion and confidentiality.
• Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook.
• Must be detail-oriented and able to work independently with minimal supervision.
• Excellent organizational, communication and time management skills.
• Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
• Honest, reliable, and trustworthy.
• Willingness to adhere to and implement the ACORD rules.
• Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
• Able to coach and support others.
• Substantial knowledge of Uganda employment law/labor laws.
• Excellent verbal and written communication skills plus fluency in spoken and written English.

JOB DETAILS:
Under the overall guidance of the CEO, General Manager and direct supervision of the Finance and Administration Manager, the Human Resource and Administration Officer is responsible and accountable for tasks including, but not limited to:

Duties and Responsibilities
• Coordinate the administration of the recruitment and selection processes, working in conjunction with the Finance and Administration Manager to assist in all aspects of the recruitment selection process.
• Provide administrative support to Hatches development, governance and risk management policies on matters related to Human Resource.
• Develop and implement the company’s manpower policy including: manpower needs, job descriptions, renumeration/reward/reprimand, recruitment, staff induction, training, placement, and mentorship.
• Develop, secure and manage employee information including maintenance of the Pay roll in collaboration with the Finance and Administration department
• In collaboration with the specific departmental heads, develop staff key performance indicators, coordinate signing of performance contracts for staff including the administration and maintenance of the staff performance review process.
• Develop, review and maintain an up-to-date human resource manual in line with Company policies, regulations, standards and national laws.
• In conjunction with other members of the HR /Finance and Administration Units, provide advice on the interpretation of HR Policies, procedures, guidelines and employee relations issues to staff and management.
• In conjunction with the Finance and Administration department develop and maintain a data base for the company’s organisational structure, positions, job descriptions and salary scale as will have been approved by the CEO or Board.
• Maintain human resource data bases to ensure correct recording of all staff and employment related information including filing and preparation of HR metric data reports as required;
• Promote a gender balanced, child protection, gender safety, conducive work environment human resource policy;
• Develop and manage the company’s administration systems including company’s client data base in collaboration with the head of Finance & Administration, Business development & Project Management, Procurement & Production, Communication & marketing and any other department as approved by the CEO/Board; .
• Manage the all HR administration systems, processes and procedures as required by the Company;
• Manage Company Electronic Records including: the HR, Administration and Client Service Units.
• Develop and maintain a sound working knowledge of Company’s Administration, Client and Human Resources Information Systems (MIS).
• Train and supervise Hatches ltd staff to ensure compliancy with established procedures xvi. Preparation and production of regular report as will be required;

Competencies and Aptitude
Corporate Aptitudes
• Demonstrates integrity by modelling the Hatches ltd values and ethical standards
• Promotes the vision, mission, and strategic goals of Hatches ltd
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.

Interpersonal Aptitudes
• Well-developed verbal and written communication skills.
• Ability to handle sensitive issues of confidential nature with tact and professionalism.
• Ability to collaborate with others to achieve agreed results and outcomes.
• Ability to work independently and as an effective team member. .
• The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
• Ability to prepare coherent, logical and comprehendible correspondence and reports as required.

Functional Competencies:
• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Special Knowledge And Skills:
The following knowledge and skills are required to be utilized:
• In-depth knowledge of Humane Resource & Administration principles and practices;
• Excellent knowledge of payment management systems, bank procedures, processes and documentation, tax and social security procedures and systems;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all stakeholders,
• Respect and cooperative relationships with all key stakeholders (internal and external);
• Ability to lead implementation of new systems, to positively influence staff, clients and partners behavioral/ attitudinal change

The following qualifications and experience are required for this position:
• Degree or Diploma in Human Resource and Administration
• At least two-year experience in Administration and Human Resource management operations at a middle to senior management level
• Knowledge of or experience using a MIS would be advantageous.
• Proven ICT skills (word, excel, power point and email),
• Skill in developing human resource and administration tools/ software;
• Strong training & facilitation skills.
• Fluency in written and spoken English.

JOB DETAILS:
Position: Human Resource & Admin Specialist
Reports to: Managing Director
Supervises: Admin and Support Services Supervisor

Job Purpose: To drive the talent acquisition, development, learning, engagement & culture functions of the organization to promote and enhance the company’s high-performing, empowering culture and continuity within in a secure environment.

Key Roles and Responsibilities:
• Champion the recruitment strategy to help the company attract and retain the best talent cost effectively; responsible for human resources and succession planning to meet the organization’s future talent demands.
• Design and implement HR policies to ensure that BLL staff work within well-defined boundaries that support the realization of the company vision and mission. Ensure compliance with all legal requirements pertaining to labor, wage and hour, and employment laws.
• Nurture a culture of innovation and creativity supported by a high-performance management system across the entire organization that guarantees development of exceptional solutions and customer service.
• Design, and implement the annual training workplan, prioritizing trainings that support the company strategy. Establish key measures for success across learning programs; monitor and deliver reports on their effectiveness.
• Guide supervisors on the professional development, mentoring and coaching of their staff.
• Manage payrolls and staff welfare to promote high staff satisfaction, engagement, and organizational commitment. Arrange for staff involvement in employee events, corporate social responsibility and community affairs.
• Oversee the Admin function including Office, Communication, Security and records management.

Qualifications, Skills & Experience:
• B.A. or B.S. in Human Resources, Organization Development, Industrial/Organization Psychology or related field. Relevant professional certifications are encouraged.
• A minimum of 5 years’ experience within the HR, Learning and talent development function.
• A credit (or above) in English and Mathematics at O’level is a MUST.
• Additional training or experience in administration, security and records management will give a big advantage.
• Ability to successfully navigate and influence diverse personalities. Ability to communicate effectively with internal & external contacts.
• Ability to manage teams and projects to get things done with quality results. Skilled at prioritizing responsibilities and deliverables.
• Skilled in adult learning principles and techniques. Well experienced in evaluating training needs and measuring results.
• Strong attention to detail.
• Ability to effectively manage confidential information.
• Excellent written and oral communication skills, advanced computer skills in: Excel, Power Point, and Word.

JOB DETAILS:
Key Purpose Statement:
Serves as a strategic HR business partner in designated function/s, enabling achievement of the function business plans and targets, aligned to the Organisation’s overall strategic objective of long-term growth.

Key Duties & Responsibilities
1. Strategic Business & HR Alignment (Strategic Management)
• Serves as a proactive member of the ‘functional’ leadership teams, participating in the management of the business.
• Drives the understanding of people and organizational implications of the business strategy and goals across the ‘functional’ leadership teams, and in so doing, positively influences the business agenda.
• Focuses on strategic activities, and evaluates HR service and value delivered to the ‘functional’ leadership teams.
2. Organisation Development
• Works collaboratively with the ‘functional’ business leaders to co-create a plan to shape the desired culture. • Facilitates the adoption of CCBA methodologies for organizational design and change management, adding to this through best practice.
• Provides advice and guidance to ‘functional’ leaders and HR BPs on identified OD projects.
• Initiates and sustains change initiatives in the ‘functional’ business units, and ensures smooth transformation and anchoring.
3. Learning and Development
• Facilitates the execution of the GO L&D strategy within the ‘function’, in line with CCBA HR and local business strategy.
• Diagnoses & facilitates the building of people and organization capability required to execute the business strategy.
• Implements capability frameworks and plans that facilitate building the organization’s capabilities, enabling ‘functions’ to deliver on the strategy.
4. Talent Management and Performance Management
• Drives effective sourcing and development of ‘functional’ leadership and ensures effective management of the ‘functional’ talent pipeline, to meet short, medium, and long-term requirements.
• Drives execution of the Talent strategy in the ‘function’, in line with CCBA HR and local business strategy.
5. Employee Relations
• Fosters employee relations and collective bargaining environment that supports the delivery of strategy, and ensures communication directly with shop floor employees.
6. Reward
• Ensures effective implementation of the Reward strategy within the ‘function’, in line with CCBA HR and local business strategy.
7. HR Excellence
• Collaborates with Specialist teams to create effective and integrated HR solutions for applications where required.
• Collaborates with the Business Partner community to agree on the organization/people agenda in the Business Units and a common set of priority needs from the Specialist teams, and leverage experience/practices in-country and Group Office.
• Works with the business to deploy HR solutions in the functional business units. Provides feedback to Specialist teams about HR solution effectiveness, and works with them to identify continuous improvement opportunities.
• Contracts with the business unit leaders on an appropriate value/output-focused scorecard, and share insights to drive business performance. Judgment and decision making

Skills, Experience & Education Qualifications:
• Minimum requirement: Bachelor's Degree, with post-graduate HR qualification, or equivalent.
• Added advantage: Master's degree in HR Management/Business Management or equivalent.
Experience:
• Experience in the full range of HR - HR services; legal; employee relations; HR systems; staffing and talent management, including recruitment and succession planning, learning and development, compensation and benefits, and organizational design,

Competencies:
• Finance/Budget controlling
• Innovative
• Social Responsibility
• Result and Execution Driven
• Decisive and Risk Pragmatic
• Resilient and energetic
• Politically savvy
• Customer-focused