Deadline of this Job: 01 December 2022
JOB DETAILS:Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia, Latin America and Africa with support offices in the UK, Canada, Switzerland, United States of America and Japan. FH’s primary goal is to end all forms of poverty World-wide. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.
Position Summary:
The Finance Graduate Trainee position is an opportunity for Coaching, Learning and preparing for filling up vacant positions that may arise in line with justifiable organizational needs. The primary aim of the graduate program is to ensure mutual benefit for the trainee and the organization, the Finance Graduate Trainee will be responsible for supporting the Finance Assistant in Preparing Accounts Journals, Filing of Finance documents, reviewing Petty Cash transactions, Preparing Payment Vouchers and handling correspondences between finance and other departments. He/she will help to ensure compliance with FH Policies and Procedures.
Duties and Responsibilities:
Key Result #1 Financial Management
• Ensure ALL old finance documents are arranged and scanned for Archiving before destruction.
• Maintain the Kampala Office Petty Cash ensuring payments are made on approved requisitions.
• Support in preparation of monthly Petty Cash and Program Advance journals for Kampala support office transactions.
• Timely preparation of payment requisitions, ensuring all deductions have been well calculated and before payments are made.
• Ensuring that all invoicing information in the Odoo system is well captured before forwarding to the RFOs for posting.
• Review Petty Cash transactions and ensure that they are properly coded.
• Review and Track Prepaid Fuel Account.
• Ensures that all cash receipts are deposited to the Bank within 24hrs of receipt.
• Monthly reconciliation of the WHT and the Accruals balances ensuring they are up to date.
• Filing Withholding Tax Returns.
• Manage the retrieving of all information (hard copies) to ensure clean audit and program statutory audits, internal organizational audits and donor driven audits.
• Support the timely review and organizing of staff accountabilities
• Support in scanning documents for regional/other review.
Key Result #2: Administration
• Ensure there is Proper Records Management especially filing of all FHU finance documents at all times and proper finance stores management.
• Maintain a payment tracker for time taken for a payment to be processed.
• Act as the finance focal point in liaison with other departments to ensure that relevant supplies, equipment and information required for Finance operations is in time.
• Perform any other tasks assigned by the Regional Finance Officers
• Ensure there is compliance with FHU finance policies and procedures
Education & Experience
• Candidate must have a bachelor’s degree in Finance and accounting or related discipline from a recognized university or institution.
• Excellent computer skills in MS word, excel, PowerPoint, Access and Internet.
• Vibrant personal relationship with Christ , understands and applies FH Foundational Principles and Vision and Mission
• Develops and maintains good working relationships with colleagues
• Effectively and efficiently manages all resources entrusted to him/her for work purposes
• Maintains an attitude and behavior in accordance with FH values and principles
• Complies to all finance, personnel, procurement and administrative policies of FH
Language
Proficiency in spoken and written English is essential.
Deadline of this Job: 23 November 2022
JOB DETAILS:Job Purpose
This position will provide administrative and clerical support to the Human Resources Department.
Key Accountabilities
• Provide support during the recruitment process, contracting, and orientation of new staff;
• Provide support to the Human Resources Officer on the implementation of the employment manual and relevant laws;
• Support the Coordination of organizational cultural programs;
• Follow-up requests request (Airtime. Leave etc.)
• Support in ensuring all employee staff files are up to date;
• Update the Department database;
• Provide secretarial services for staff meetings;
• Assist in the routine and operational activities of the Department to ensure it’s smooth running.
Position Requirements
Education
• Bachelor’s degree in Human Resources Management or Organizational and Industrial Psychology from a recognized university; Applicants should have graduated have graduated recently.
Experience
• At least 6 months working experience in a similar role or relevant human resources/administrative position
Technical Expertise
• Computer skills (Preferably Microsoft Office Applications);
• Ability to work on own initiative as well as in a team;
• Excellent business acumen;
• Capacity to establish credibility, trust and partnership;
• Analytical and problem–solving skills;
• Excellent interpersonal and communication skills;
• Excellent report-writing skills
