Logistics - Transportation/procurement Jobs at Danish Refugee Council and other companies

JOB DETAILS:
Overall purpose of the role:
Support in procurement, fleet, assets and Inventory management and logistics.

Responsibilities:
Fleet management:
• Ensure that all repairs, service and maintenance performed on vehicles / equipment / machinery are in accordance to required standards established to achieve maximum reliability with minimum downtime and at best value for money.
• Monitor fuel consumption for the DRC fleet i.e., vehicles and motorcycles and generators. This will be done through ensuring monthly calculations of fuel consumption.
• Prepare, and maintain all maintenance and fuel consumption reports for vehicles, motorcycles and generators and share with Roving Procurement and Logistics Officer on monthly basis.
• Drive the assigned vehicle in a correct and sensible manner in adherence to weather and road conditions at all times. Adhere to the maximum speed limits for DRC vehicles – 50km/h on a dirt road, 100km/h on a tarmac. When the road conditions are poor, drive as slowly as necessary to facilitate safe passage to the passengers and ensure no damage to the vehicle.
• Ensure vehicle in use templates, insurances and list of authorized DRC drivers are in place and updated.
• Ensure that all DRC vehicles and motorcycles are fitted with the minimum vehicles’ accessories and report shortfalls to supervisor on time.
• Coordinate staff movement plans.

Procurement
• Assist in the Preparation of Purchase orders, attach relevant documentation and submit for authorization.
• Support Supply Chain Officer in raising Payment Request for all payments to suppliers for goods and services received, submit payment request to Finance Officer or Supply Chain Manager for review and subsequent approval by Project Manager, Project Support, and Country Director
• Follow up payment with Finance and give feedback to suppliers who call in.
• Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
• Coordinate with Supply Chain Officer and Manager to ensure that all issues are reported and solutions are realized as the issues arise.
• Educate suppliers on DRC supply chain regulations and government requirements, and ensure suppliers deliver the correct goods and request technical certification by DRC expert staff
• Send out RFQs with supplier code of conduct and ensure suppliers’ sign.
• Other duties assigned

Warehousing and stores management
• Responsible for receiving the procured supplies, dispatching to field offices with waybills, monitoring stock level of Adjumani office stationery, kitchen and office supplies and consumables.
• Responsible for ensuring that periodic physical stock counts are done on quarterly basis to prevent stock discrepancy as well as monitoring expiring dates of in stock supplies.
• Will maintain and update stock records and inventory.

Inventory and asset management:
• Responsible for monthly updating of inventory and asset list and submit to Procurement and Logistics Officer.
• Responsible for consistent tagging of DRC assets immediately after procurement.
• Conduct bi-annual physical asset verification and submit the report to the logistic

Experience and technical competencies:
• With at least 1 -3-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
• Proven ability in the implementation of large-scale logistics and programs with large-scale procurement requirements.
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
• Excellent communication skills
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Knowledge of computers: word processing, database management packages.

Education:
• Degree in Supply Chain/Procurement/Logistics Management.
• Over 1 -3 years of post-graduate related work experience.
• Experience working in international NGOs.
Languages
• Excellent Communication skills in English required.
• Knowledge of Kiswahili and other local languages widely spoken in West and South Western Uganda is an advantage.

JOB DETAILS:
Job Description
Main Duties and Responsibilities
A. Tools
• Participate in the implementation and deployment of C&P tools (e-Procurement tools: e-Sourcing, Contracts: AGORA: management tools, etc)
• Support users and answer to any questions related to C&P Tools within the Company
• Report the progress of work related to C&P Tools in the Company to contribute to maintaining the internal knowledge of C&P tools for C&P and partner entities within the Company by:
• Consolidating and documenting the experience, and know-how acquired in the performance of this duties
• Developing his knowledge of existing SAP products and new technologies covering the areas of purchasing, contracts, inventory

B. Purchase Requisition Creation and follow up:
• Create all PRs for stock consumption, materials or services.
• Create stock reservations.
• Ensure the PRs are approved by the cost and Métier Partner in a timely manner.
• Follow-up the progress of the PRs until they are transformed into POs and issued to suppliers.
• Follow-up the progress of the POs until the products and or services are received and invoiced.
• Follow-up of the assigned Métier Partner Procurement Log.
• Ensure regular UNISOL quality controls to limit “fake” backlog and organize associated cleaning operations.
C. Call-Off creation in strict compliance with the C&P Procedures and SOX:
• Collect all required information from the Métier Partner contract administrators to issue the call off in due time.
• Ensure that the Call off matches the contract remuneration schemes and pro-forma invoice approved by the Métier Partner contract administrators.
• Ensure the Completion Certificates are fully executed by the Métier Partner contract administrators at the end of a contract.
• Create Call Off from relevant and valid services agreements.
• Follow up and ensure clearance of pending invoices in relation with the accounting department.

D. Analysis/Reporting
• On a quarterly basis, hold Duet meeting with Finance to review the status of open procurement items in UNISOL and undertake a clean-up exercise where required .
•To trigger on a weekly basis an updated report of open and new procurements created in UNISOL to support C&P Manager allocation of workload in team.
• Follow up of the progress on the C&P tools usage and implementation.

E. Communication
• Facilitate the internal communication between C&P and other entities of the affiliate for procurement matters.
• Liaise with the TGP division about procurement activities and promote exchange of information internally in the Company.
F. The Job holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
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Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.

JOB DETAILS:
About Us:
FHI 360 is a leading global development organization dedicated to improving lives around the world. Our professional staff includes experts in education, health, nutrition, economic development, civil society and environment as well as cross-cutting experts in gender issues, research, applied science, behavior change and Technology giving us the unique mix of capabilities to address today’s diverse and interrelated development challenges. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.

About EpiC Uganda Project:
Meeting Targets and Maintaining Epidemic Control (EpiC), is a five-year global project funded by the U.S. Agency for International Development (USAID), dedicated to achieving and maintaining HIV epidemic control and preventing, preparing for, responding to, and bolstering health systems to address COVID-19. While originally designed as a HIV program, EpiC has been modified to accept COVID-19 funding and is currently implementing COVID-19 activities in 45 countries.

RESPONSIBILITIES
As part of efforts to strengthen health systems, EpiC Uganda Project is seeking to recruit a Procurement Consultant to support procurement projects under the Re-Investment Plan as part of the Global Fund Response to COVID 19 in Uganda. The Procurement Consultant will be recruited on a fixed term basis.
The Procurement Consultant will specifically contribute to the strengthening of the MOH procurement functions as well as “wrap around” technical assistance and other support designed to:
• Ensure effective planning and timely execution of funded procurements.
• Support the Evaluation of Expression of Interest, Quotations, bids and Proposal analysis in close consultation with Head Procurement and Disposal Unit, MOH.
• Support the PDU team responsible for Global fund Procurement to make timely submissions to the Contracts Committee.
• Provide technical guidance in contract negotiations for consultancy services and technical discussions for goods and Works, where applicable.
• Verify that procurement requests are in accordance with the approved procurement plan.
• Support the preparation and publication of general and specific procurement notices/ invitation for bids.
• Work closely with Component Coordinators to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments and Beneficiaries.
• Work closely with the Global Fund Third Party Procurement Agent to execute selected procurements.
• In consultation with the Technical Departments, participate in preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of Goods, Works and on Consultant Services and for the selection of consulting services.
• Mentor colleagues by sharing knowledge in procurement services and support capacity building in procurement management of staff that deal with procurement issues with emphasis on Global Fund grant and PPDA Guidelines.
• Ensure that clearance/No-objection(s) from Global fund is obtained if required.
• Preparation of monthly and quarterly Procurement progress reports.
• Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed, monitored and timely completed in order to get value for money (good quality at a lower cost).
• Document procurement transactions and establish an effective filing system for all grant funded procurements records; seek legal advice where appropriate.
• Monitor and track contracts being processed, identify constraints/ challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
• Facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations.
• Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)
• Facilitate the audit exercise by providing timely information and explanations to the audit team.
• Any other duties that may be assigned by his/her Superiors from time to time in furtherance of the above responsibilities.

QUALIFICATIONS
Qualifications, Skills, and Experience:
• The applicant should be in possession of an Honors bachelor’s degree in any of the following fields: Procurement and Supply Chain Management or Logistics Management, Business Administration, Commerce, Business Studies majoring in Procurement, A Master’s Degree in Procurement and Supply Chain Management or Business Administration.
• Full Membership of the Chartered Institute of Procurement and Supplies (CIPS).
• At least (5) five years’ experience in the field of procurement in the; public sector or development sector/donor funded projects and private sector. Demonstrated knowledge of procurement procedures of USAID, WHO, UNICEF, Global Fund, CDC will be an added advantage.
• Proven experience in implementing procurement of high value contracts and procurement planning is an essential requirement.
• Previous exposure and experience in executing procurements in the public sector in line with PPDA Act and Regulations.
• Broad knowledge of the GOU laws, procedures, rules and regulations.
• A high level of interpersonal and management skills and ability to work with teams in the organization at all levels.
• Must be able to work under pressure and tight deadlines.
• Proficiency in the use of spread sheets, word processing and presentation skills.is a mandatory requirement.
• Proven integrity and confidentiality in handling public resources and in executing duties.