Administrative Jobs at Watoto Child Care Ministries and among other companies

JOB DETAILS:
Job Title: Administrative Assistant-Medicala Organization: Watoto Child Care Ministries. Duty Station: Watoto - Bbiraa

Watoto Church Ministries and Child Care Ministries has experienced exponential growth in the past couple of years composed of multiple Celebration Centers (Campuses) and diverse Community care initiatives that include; Child Care, Community and Neighborhood, Education and FM Radio amongst others. In all of this, Watoto remains a local church, committed to celebrating Christ and caring for community.

Watoto is seeking to recruit an administrative assistant to provide administrative support to the medical department.

Key Duties and Responsibilities (but not limited to)
1. Administrative Roles.
• Support the day-to-day operations of the Watoto clinics in compliance with policies, procedures, appliance laws and regulations.
• Ensure timely information update on the online information system and routine management to ensure visibility within the department.
• Coordination with internal stakeholders for prompt response and action of joint projects. Coordinate and liaise with external stakeholders to ensure healthy, sustainable and mutual relationships.
• Support and coordinate all hospital appointments, referral, discharges, and the billing processes across the clinics.
• Coordinate Insurance services across clinics and submit monthly insurance claim forms.
• Participate in the development, implementation, and compliance of polices, procedures. Coordinate and mobilise the medical staff for department events.

2. Budgeting and Resource stewardship.
• Timely requisition for funds for department activities and accountabilities.
• Manage timely procurement of departmental supplies.
• Monitor department budgets and timely preparation of reports.
• Maintain an up-to-date database of patient health records, inventory, and schedules. Participate in the departmental periodic budget planning cycle, reviews, make alignments where necessary.

3. Coordination of Medical teams and partnership engagements.
• Ensure efficient planning of all medical teams and efficient reporting on project activities. Coordinate the process of temporary registration and license of health professionals with relevant national authorities.
• Support in the resource mobilisation of partners for medical care.

Qualifications, Skills and Experience.
• Hold at least a minimum of a Bachelor's Degree in healthcare administration or its equivalent from a recognised institution.
• A background in hospital administration, medical procurement, and logistics
• At least a minimum of two years' working experience in a similar role in a reputable organization.
• Good communication, documentation, report writing and computer literacy.
• Should be a team player, result oriented, self-motivated, able to work with minimum supervision and for long hours.

JOB DETAILS:
Job Description
The Position:
The Programme Analyst, Gender and Youth position is located in the Country Office of UNFPA in Kampala and reports to Programme Coordinator Gender and Youth in the Gender Equality and Youth Development (GEYD) unit of the Country Office (CO).

The Programme Analyst, is part of the GEYD Unit, which delivers on the mainstreaming of Gender and Youth Development issues across UNFPA Uganda programmes and supports the government and other stakeholders to achieve these through policy and programmatic interventions.

How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:
The Programme Analyst, Gender and Youth works closely with other staff in the UNFPA Youth in the Gender Equality and Youth Development (GEYD) unit to ensure mainstreaming of Gender and Youth Development issues across UNFPA Uganda programmes and supports the government and other stakeholders to achieve these through policy and programmatic interventions. S/he also delivers on Gender and Youth Development programming activities under the Country Office. Further, s/he is engaged in joint programming under the UN ‘Delivery as One’ umbrella and works closely with other development partners. S/he ensures that the CO gender and youth development programs are aligned to related national priorities, programmes and development frameworks.

The Programme Analyst will work closely with MoH and other relevant Ministries, Departments and Agencies (MDAs), UNFPA Country Office (CO) staff, UNFPA Regional Office, and Participating UN Agencies (UNWomen, UNDP, ILO, WHO, UNAIDS and UNICEF) to ascertain a coordinated effort in the planning, implementation, monitoring, evaluation and reporting of programming activities. The Programme Analyst will also participate in the delivery of UNFPA’s integrated ‘Package of Rights’ in addition to the Joint Programme activities.

The Programme Analyst ensures the appropriate application of UNFPA CO systems and procedures. S/he facilitates the work of consultants, advisors and experts and establishes and maintains collaborative relationships with counterparts in government, multilateral and bi-lateral donor agencies and civil society to address emerging issues with regard to gender and youth development programming. S/he plays a pivotal role in managing resources for gender and youth development programming from potential development partners. S/he is a substantive contributor to the GEYD unit and overall UNFPA CO programme team

You would be responsible for:
The Programme Analyst, Gender and Youth will be responsible for:

A. General Programming
• In collaboration with Government counterparts, CST advisers, NGOs and other partners contribute substantively to the formulation and design of the country programme and its AWPs in line with Government priorities and according to UNFPA programme policies and procedures. Ensure quality of programme/project design incorporating lessons learned, newly developed policies and best practices and establishing appropriate execution and monitoring mechanisms and systems.
• Analyze and report on programme and project progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems; identify constraints and resource deficiencies and recommend corrective action. Monitor projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels.
• Expedite and coordinate project implementation establishing collaborative relationships with executing agencies, experts, government counterparts and other UN agencies facilitating timely and efficient delivery of project inputs and addressing training needs of project personnel.
• Help create and document knowledge about current and emerging trends and issues, by analyzing programmes, projects, strategies, approaches and ongoing experience for lessons learned, best practices, and shares with management for use in knowledge sharing and planning future strategies.

B. Technical Expertise/Management
• Analyze and interpret the political, social and economic environment relevant to Gender and Youth Development programming and identify opportunities for UNFPA assistance and intervention. Keep abreast with new policy developments and strategies by analyzing policy papers, strategy documents, national plans and development frameworks and prepare briefs and inputs for policy dialogue, technical assistance coordination and development frameworks.
• Participate in relevant national and sub-national fora, enhancing UNFPA mandate on Gender and Youth Development programming and work to ensure that technical issues are incorporated in national development policies, plans and frameworks.
• Address policy issues and provide substantive inputs to facilitate policy dialogue and the central positioning of Gender and Youth Development programming issues within policies, national plans and strategies, UN system initiatives, and development frameworks in national and development partners’ coordination mechanisms in line with the new aid environment.
• Ensure increased availability and use of technical information to improve data collection, analysis, and use; with special attention to recent developments in analysis of data from censuses, surveys, statistics, etc.
• Create substantive knowledge of Gender and Youth Development issues in the country, assesses technical assistance needs in these areas and advises on the suitability of programmes and related interventions to meet these needs.
• Manage condom programming (monitors the status of condom availability and utilization, etc) in consultation with other national and international stakeholders, with a view to have a viable, sustainable, Gender and Youth Development programming in the country
• Participate actively in appropriate UN coordination mechanisms and support and contribute to all joint programmes/activities among the UN agencies.
• Advise the GEYD team in order to ensure that the specific needs of adolescents and persons with disability on Gender and Youth Development are fully addressed.

C. Advocacy and Resource Mobilization and Funds Management
• Assist advocacy and resource mobilization efforts of Country Office by preparing relevant documentation (i.e. project summaries, conference papers, speeches, donor profiles, and participating in donor meetings and public information events).
• Develop factsheets, briefing materials, infographics, and presentations for public information, advocacy and resource mobilization purposes.
• Prepare project proposals with Gender and Youth Development components and share information about UNFPA tools for co-financing and funding.
• Build strong technical and programme multi-sectoral partnerships for advocacy for Gender and Youth Development programming within the broader ICPD agenda through national institutions, networks, alliances and coalitions. Monitor and keep updates on existing and potential partnerships. Follow through and ensure that recommendations and action points agreed to are addressed.
• Prepare and manage relevant budgets; Monitor expenditures to ensure delivery is in line with approved budgets and to realize targeted delivery levels and deliver timely and accurate reporting of financial information.
• Raise requisitions for relevant travels and procurement under the e-procurement module in Atlas.
• Manage assets that have been procured by the UNFPA and supplied to the implementing partners; ensuring that they are put to proper use (Form C).
• Represent UNFPA at key events where required, with regard to UNFPA’s mandate.

D. General Support
• Stand-in for other Programme team members on selected functions as may be required.
• Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience:
Education:
Masters Degree in gender, youth development, development, and/or other related social science fields.

Knowledge and Experience:
• At least 2 years of increasingly responsible professional experience in the field of development and population activities;
• Work experience in the field of Sexual and Reproductive Health is preferred.
• Specialized knowledge and experience in Gender and Youth Development approaches will be desired;
• Experience in programme/ project management including experience in large multi-sector programmes;
• Experience working with the Ministry of Gender or Youth in Uganda is desirable.
• Field experience is an asset;
• Prior experience in the UN system is an asset
• A thorough understanding of the UN system in general, and especially UNFPA mandate, its policies and operations and current development topics and political issues in Uganda will be an added advantage
• Demonstrated ability to work in a team

Languages:
Fluency in English; knowledge of other official UN languages, preferably French is desirable.

Required Competencies:
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves, our relationships, and others
• Communicating for impact

Functional Skill Set:
• Advocacy/Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Internal and external communication and advocacy for results mobilization
• Delivering results-based programmes
• Technical Understanding of the areas of work
• Project Management
• Managing financial processes
• Proficiency in current office software applications

Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

JOB DETAILS:
Post: Hospital Administrator – 1 Post
Reference: HRM/72/173/01 Kayunga RRH
Salary Scale: U4
Reports to: Senior Hospital Administrator

Qualifications:
Bachelor’s Degree in Social Sciences or Arts or SWASA or Public Administration or Business Administration (Management option) or Management Science from a recognized University or Institution.

Duties and Responsibilities:
a) Participate in planning and budgeting for Hospital logistics
b) Maintain adequate supplies to the Hospital
c) Supervise, mentor and appraise staff.
d) Supervise the utilization of hospital infrastructure, facilities and equipment.
e) Facilitate the provision of security to the hospital staff and assets
f) Manage the security of the Hospital staff, equipment and infrastructure
g) Compile and submit reports.