JOB DETAILS:
Job Title : Procurement Officer
Reports to : General Manager
Major Duties & Responsibilities
• Support in the procurement of raw materials, goods, supplies and works strictly as per the laid down policies and procedures of Come Again Investments.
• Develop and assess vendor performance standards and appraisals for vendors as per contracts and SLA’s.
• Monitor and review supplier or / service provider deliverables to determine their competence in accordance with the Company’s established measurement criteria.
• Ensure that adequate textile products and supplies are available to all Departments in Head Office, Branches.
• Prepare monthly reports on textile/ products/ raw material procurement.
• Assist in the Coordination of suppliers and service providers prequalification in line with the procurement & asset management policy.
• Coordinate the delivery of goods and services to requisitioning/ user units in line with Procurement & Asset Management Policy.
• Arrange and Book venues for Board & Management meetings and accommodation for participants in line with company Policy.
• Compile, file and maintain an updated monthly record of purchases and orders placed in line with the existing company policy
• Maintain an updated vendor database by systematically reviewing, evaluating, ranking, vetting, monitoring suppliers’ performance and generate periodic status reports in line with the company Policy
• Maintain an updated of prices and specifications for the Come Again purchases/supplies through conducting market research and making recommendations to user departments in line with the Policy.
• Perform any other duties as may be assigned.
Requirements
Minimum Education Qualification:
• Minimum of Diploma in Procurement and Supply Chain/ Stores Management or related field.
Work Experience
• Minimum of 1-2 years cognate experience
Required Competencies (Knowledge, Skills & Abilities)
• Possess excellent analytical skills.
• Possess good negotiation skills.
• Possess excellent interpersonal skills.
• Ability to communicate clearly and within context.
• Receptive to alternative views, open minded, flexible and adaptable.
• Possess understanding of key financial indicators/measures for the industry.
• Has intimate knowledge of the customer’s needs
• Has empathy for the customers situation
• Works accurately and with eye for detail
Job Title : Procurement Officer
Reports to : General Manager
Major Duties & Responsibilities
• Support in the procurement of raw materials, goods, supplies and works strictly as per the laid down policies and procedures of Come Again Investments.
• Develop and assess vendor performance standards and appraisals for vendors as per contracts and SLA’s.
• Monitor and review supplier or / service provider deliverables to determine their competence in accordance with the Company’s established measurement criteria.
• Ensure that adequate textile products and supplies are available to all Departments in Head Office, Branches.
• Prepare monthly reports on textile/ products/ raw material procurement.
• Assist in the Coordination of suppliers and service providers prequalification in line with the procurement & asset management policy.
• Coordinate the delivery of goods and services to requisitioning/ user units in line with Procurement & Asset Management Policy.
• Arrange and Book venues for Board & Management meetings and accommodation for participants in line with company Policy.
• Compile, file and maintain an updated monthly record of purchases and orders placed in line with the existing company policy
• Maintain an updated vendor database by systematically reviewing, evaluating, ranking, vetting, monitoring suppliers’ performance and generate periodic status reports in line with the company Policy
• Maintain an updated of prices and specifications for the Come Again purchases/supplies through conducting market research and making recommendations to user departments in line with the Policy.
• Perform any other duties as may be assigned.
Requirements
Minimum Education Qualification:
• Minimum of Diploma in Procurement and Supply Chain/ Stores Management or related field.
Work Experience
• Minimum of 1-2 years cognate experience
Required Competencies (Knowledge, Skills & Abilities)
• Possess excellent analytical skills.
• Possess good negotiation skills.
• Possess excellent interpersonal skills.
• Ability to communicate clearly and within context.
• Receptive to alternative views, open minded, flexible and adaptable.
• Possess understanding of key financial indicators/measures for the industry.
• Has intimate knowledge of the customer’s needs
• Has empathy for the customers situation
• Works accurately and with eye for detail
JOB DETAILS:
Job Purpose
To ensure effective project data generation, entry, management, storage and analysis to support progress reporting for the Family Planning (FP) Project in Adjumani, Obongi and Moyo.
Key Responsibilities
1. Participate in the design of data collection tools in line with the ACODEV and donor needs and procedures
2. Enter the VHT Family Planning data tools into the provided data spread sheet/tool without altering the spread sheet.
3. Suggest improvements into the spread sheet/database that can informs better reporting in line with the donor requirements and ACODEV.
4. Track the complete and incomplete referrals per VHT on a monthly basis and correctly enter them into the spread sheet/database,
5. Routinely participate in Family Planning VHT monthly data collection exercises, scan individual VHT Family planning data following entry into the spread sheet/database,
6. Support the filing of the data tools following successful scanning and storing of the files in the organizational archives.
7. Identify and document data quality issues that come up in the course of the exercise, attend to each data tool independently without missing any detail,
8. Ensure confidentiality of the information in the data tools and proper handling of the paper records.
9. Carry out data analysis and generate the needed information to support progress reporting
10. Perform any other duties as assigned from time to time
Qualifications
• A diploma or Bachelors in Statistics, Economics, Demography, Library and information science, Information Technology or other related fields.
• At least two years of experience in project work and data entry and data management role.
Person specifications and relevant Skills
• Computer literacy in the use of Microsoft packages such as excel, access, work, power point, and data management and analysis skills
• Demonstrated analytical and problem-solving skills
• High level of integrity
• Excellent interpersonal skills
• Excellent communication skills, both oral and written including report writing;
• Self-driven individual that works under minimum supervision and keen to meeting timelines.
• A team player with the zeal of working in close collaboration with others.
Job Purpose
To ensure effective project data generation, entry, management, storage and analysis to support progress reporting for the Family Planning (FP) Project in Adjumani, Obongi and Moyo.
Key Responsibilities
1. Participate in the design of data collection tools in line with the ACODEV and donor needs and procedures
2. Enter the VHT Family Planning data tools into the provided data spread sheet/tool without altering the spread sheet.
3. Suggest improvements into the spread sheet/database that can informs better reporting in line with the donor requirements and ACODEV.
4. Track the complete and incomplete referrals per VHT on a monthly basis and correctly enter them into the spread sheet/database,
5. Routinely participate in Family Planning VHT monthly data collection exercises, scan individual VHT Family planning data following entry into the spread sheet/database,
6. Support the filing of the data tools following successful scanning and storing of the files in the organizational archives.
7. Identify and document data quality issues that come up in the course of the exercise, attend to each data tool independently without missing any detail,
8. Ensure confidentiality of the information in the data tools and proper handling of the paper records.
9. Carry out data analysis and generate the needed information to support progress reporting
10. Perform any other duties as assigned from time to time
Qualifications
• A diploma or Bachelors in Statistics, Economics, Demography, Library and information science, Information Technology or other related fields.
• At least two years of experience in project work and data entry and data management role.
Person specifications and relevant Skills
• Computer literacy in the use of Microsoft packages such as excel, access, work, power point, and data management and analysis skills
• Demonstrated analytical and problem-solving skills
• High level of integrity
• Excellent interpersonal skills
• Excellent communication skills, both oral and written including report writing;
• Self-driven individual that works under minimum supervision and keen to meeting timelines.
• A team player with the zeal of working in close collaboration with others.
JOB DETAILS:
Job Summary
• The role holder will assist the Inventory Manager in maintaining the smooth operation of a fast-moving environment. Responsible for the day-to-day management of supplies both from suppliers and returns from the field, its respective documentation, system updates, storage in respective designated locations and transfer within the warehouse functions, to ensure company's targets and objectives are met. Be attentive to customer requirements, ensuring that staff comply with health, safety and standard operating procedures. Responsible for housekeeping standards and continuous improvement within the warehouse.
Main Duties And Responsibilities:
• Plan, co-ordinate and monitor the receipt, storage and dispatch of goods
• Supervise and control order picking, goods in, goods out operations to ensure accuracy with minimum handling and stock damage
• Organise, facilitate and manage stock takes at regular intervals
• Ensure that all relevant procedures and processes are followed and adhered to in line with the Company’s procedures and requirements
• Monitor and review operational methods to facilitate both qualitative and quantitative improvements within the operation whilst ensuring continuous customer service
• Control of Fork Lift Truck management to ensure full operational capacity and achieve daily targets
• Ensure that internal delivery processes are adhered to support dispatch time windows
Stock Accuracy
• To maintain accurate inventory records supporting procurement division in re-order levels and fulfillment of customer orders.
• Conduct Cycle Count inventory processes to ensure accuracy and timely execution
• Schedule categories for Cycle Count inventory and maintain strict records
• Oversee and evaluate stock rotation procedures
• Maintain adequate warehouse storage space
• Train warehouse staff in product dating and create procedures to eliminate loss
• Create an efficient space utilization plan
• Notify Procurement Division of shortages or other problems that could impact product availability
• Instruct Warehousing staff on proper procedures for locating and utilizing product inventory
• Check pick-list for accuracy in quantity and fully pick all items/products for kitting
• Quality verification of all commodities prior to release for kitting
• Prepare weekly inventory reports - stock on hand, product average sales and forecast of stocks) and any other report as requested by the management
• Preparation of stock for quarterly and annual stock take
• Reconciliation of physical & system stock in collaboration with Finance
Warehouse Operations Support
• Preparation of orders in OFS (Order Fulfillment System) – for picking, kitting and packaging
• Housekeeping as per Gemba policies
• Kitting process and procedures as and when called to
• Management of returns – oversee the returns process of commodities brought back from the field (receipting, handover of receipts to Finance, updating of returned commodities in to the system ERP). Adaptation of these processes in use of APP tracking.
• Training of staff in warehouse process and procedures, discipline adherence
Operations security
• To comply with security processes and regulations during a shift
• Continuously check operations activities via set CCTVs
• Escalate irregularities to Warehouse Manager
• Challenging unknown persons on premises
• Work hand in hand with outsourced security personnel to eradicate exposure to pilferage
Corporate Social Responsibility compliance
• To comply with Health & Safety and Environment regulations in order to maintain a safe working environment for self and all the warehouse employees.
• Participate in the corporate initiatives.
• Comply with the company's corporate social responsibility, health, safety and environmental standards and responsibilities as identified within Copia management e.g. no use of plastic bags.
• Participate in the corporate initiatives.
Customer Experience
• At any time and any where perform the activities and display the behaviours that are designed to deliver a distinctive Customer Experience.
• To contribute to customer satisfaction, both internal and external, by participating in the implementation of initiatives that aim to achieve customer satisfaction, loyalty and retention.
• Carry out relevant actions that address the outcomes of the Customer Loyalty as and when directed by the Management
• Identify ongoing service issues and recommend solutions to the Warehouse Manager
Qualifications & Experience
• A Bachelor's Degree in Procurement, Supply Chain, Store management or a related field.
• 3 years' working experience in a busy environment
• FMCG related experience is an added advantage
Job Summary
• The role holder will assist the Inventory Manager in maintaining the smooth operation of a fast-moving environment. Responsible for the day-to-day management of supplies both from suppliers and returns from the field, its respective documentation, system updates, storage in respective designated locations and transfer within the warehouse functions, to ensure company's targets and objectives are met. Be attentive to customer requirements, ensuring that staff comply with health, safety and standard operating procedures. Responsible for housekeeping standards and continuous improvement within the warehouse.
Main Duties And Responsibilities:
• Plan, co-ordinate and monitor the receipt, storage and dispatch of goods
• Supervise and control order picking, goods in, goods out operations to ensure accuracy with minimum handling and stock damage
• Organise, facilitate and manage stock takes at regular intervals
• Ensure that all relevant procedures and processes are followed and adhered to in line with the Company’s procedures and requirements
• Monitor and review operational methods to facilitate both qualitative and quantitative improvements within the operation whilst ensuring continuous customer service
• Control of Fork Lift Truck management to ensure full operational capacity and achieve daily targets
• Ensure that internal delivery processes are adhered to support dispatch time windows
Stock Accuracy
• To maintain accurate inventory records supporting procurement division in re-order levels and fulfillment of customer orders.
• Conduct Cycle Count inventory processes to ensure accuracy and timely execution
• Schedule categories for Cycle Count inventory and maintain strict records
• Oversee and evaluate stock rotation procedures
• Maintain adequate warehouse storage space
• Train warehouse staff in product dating and create procedures to eliminate loss
• Create an efficient space utilization plan
• Notify Procurement Division of shortages or other problems that could impact product availability
• Instruct Warehousing staff on proper procedures for locating and utilizing product inventory
• Check pick-list for accuracy in quantity and fully pick all items/products for kitting
• Quality verification of all commodities prior to release for kitting
• Prepare weekly inventory reports - stock on hand, product average sales and forecast of stocks) and any other report as requested by the management
• Preparation of stock for quarterly and annual stock take
• Reconciliation of physical & system stock in collaboration with Finance
Warehouse Operations Support
• Preparation of orders in OFS (Order Fulfillment System) – for picking, kitting and packaging
• Housekeeping as per Gemba policies
• Kitting process and procedures as and when called to
• Management of returns – oversee the returns process of commodities brought back from the field (receipting, handover of receipts to Finance, updating of returned commodities in to the system ERP). Adaptation of these processes in use of APP tracking.
• Training of staff in warehouse process and procedures, discipline adherence
Operations security
• To comply with security processes and regulations during a shift
• Continuously check operations activities via set CCTVs
• Escalate irregularities to Warehouse Manager
• Challenging unknown persons on premises
• Work hand in hand with outsourced security personnel to eradicate exposure to pilferage
Corporate Social Responsibility compliance
• To comply with Health & Safety and Environment regulations in order to maintain a safe working environment for self and all the warehouse employees.
• Participate in the corporate initiatives.
• Comply with the company's corporate social responsibility, health, safety and environmental standards and responsibilities as identified within Copia management e.g. no use of plastic bags.
• Participate in the corporate initiatives.
Customer Experience
• At any time and any where perform the activities and display the behaviours that are designed to deliver a distinctive Customer Experience.
• To contribute to customer satisfaction, both internal and external, by participating in the implementation of initiatives that aim to achieve customer satisfaction, loyalty and retention.
• Carry out relevant actions that address the outcomes of the Customer Loyalty as and when directed by the Management
• Identify ongoing service issues and recommend solutions to the Warehouse Manager
Qualifications & Experience
• A Bachelor's Degree in Procurement, Supply Chain, Store management or a related field.
• 3 years' working experience in a busy environment
• FMCG related experience is an added advantage
