Summary
Date Posted: Friday, January 24 2025, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
The Administrative Assistant will play a crucial role in ensuring the efficient and smooth operation of the school. Acting as a point of reference for the school community, the role requires collaboration with the Principal and other team members to maintain the school’s daily functions.

Key Duties and Responsibilities
1. Academic and Operational Support:
o Distribute PACEs (Programmed Academic Curriculum Equipment) and other materials to teachers, parents, and learners promptly.
o Maintain accurate stock levels and records for all educational materials.
o Assist in the admissions and enrollment process coordination.
2. Policy and Procedure Implementation:
o Support the implementation of school policies and processes in alignment with the school’s guidelines.
o Organize meetings, appointments, and interactions with parents, guardians, community leaders, and team members.
3. Financial and Procurement Management:
o Manage the department’s budget, monitor expenditures, and reconcile financial records.
o Develop an annual procurement plan based on the approved budget.
o Ensure requisitions are within budget and provide timely accountability for funds.
o Liaise with finance and procurement teams for standardized purchasing and timely payments to service providers.
4. Administrative Operations:
o Oversee daily school operations, maintenance needs, and the school’s asset register.
o Organize internal and external meetings, activities, and appointments to ensure smooth operations.
o Prepare and coordinate periodic department reports.
5. Stakeholder Relations:
o Maintain positive relationships with parents, guardians, learners, local authorities, and visitors.
o Facilitate communication and logistical support for school trainings, appointments, and meetings.
6. Facility and Inventory Management:
o Ensure school stores are clean, organized, and items are catalogued and labeled appropriately.

Qualifications, Skills, and Experience
• Education: A bachelor’s degree in Business Administration, Finance, or a related field.
• Experience: At least 3 years of experience in a similar organization, with proven expertise in financial management and administration.
• Skills:
o Proficiency in financial and operational software/tools.
o Strong communication and interpersonal skills.
o Ability to work both independently and as part of a team.
o Organizational and problem-solving skills.
• Values: Commitment to the mission and values of Watoto Christian International School.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
Qualified candidates are encouraged to submit their application, including:
1. A detailed CV.
2. Relevant academic and professional documents.
Contact Information:
• Address: P.O. Box 2311, Kampala, Uganda
• Tel: +256 (0)778 208 159 or 0393 249 565

All Jobs

QUICK ALERT SUBSCRIPTION