Summary
Date Posted: Wednesday, May 17 2023, Base Salary: Not Disclosed

JOB DETAILS:

Background:
Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 10 countries across Africa, Asia and Middle East.
Saferworld is committed to providing a safe and trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.
Description of Saferworld and Uganda programme:
Saferworld has been working in Uganda since 2001. At present, we are implementing a programme that seeks to contribute to more peaceful, secure, inclusive and just communities in Uganda. Country programme priorities include, delivering conflict sensitivity support to institutions and stakeholders working on issues related to land and minerals, including working to improve conflict resolution and community safety in Karamoja, northern Uganda, West Nile and western Uganda that are experiencing land conflict and insecurity.

Job purpose:
The purpose of the role is twofold with a split into two distinct roles. The first comprising of a range of responsibilities such as office administration and logistical support with the principal aim of helping to ensure the smooth running of the office. The second is to support the team with recruitment and selection, employee administration, the HR database and any other related duties.

Roles and responsibilities:
Human Resources
1. Handle the recruitment process for the programme office.
2. Administer the Human Resources Information System (Cascade) for all staff ensuring staff records are complete and up to date.
3. Produce reports from Cascade as required.
4. Administer the registration of annual leave and other absence.
5. Responsible for preparing HR documents, maintaining accurate and complete personnel and recruitment files; updating checklist and HR trackers as necessary.
6. Implement induction programmes for new staff, and ensure that probation and other process are put in place.
7. Prepare monthly Payroll ensuring staff changes (new hires, terminations etc.) are accurately reflected on HR Monthly Reports and documentation is complete and filed in the personnel file.
8. Prepare and review final pay statements for staff that are terminating.
9. Ensure that Saferworld complies with employment requirements of Uganda labour laws and keeping up-to-date with required legislation and networking with other NGOs in Uganda
1. 2 HR & Admin Officer ( August 2022)
10. Implementing any arising Human Resources related audit recommendations at country level in liaison with the Country Manager.
11. Ensure the annual performance management process takes place and support line managers where necessary with support from HQ’s HR team.
12. Provide pastoral support where appropriate.
13. Promote awareness and ensure implementation of Saferworld’s human resources policies and procedures, especially all ethical policies and safeguarding policies - in conjunction with the Country Manager, next-level line manager and HR Team in London.
14. Work with the wider HR team to provide an effective HR service across the organisation. Administration
15. Ensure the efficient running of Saferworld’s office/s, working with other teams to identify and fulfil supply needs and improve or develop systems where necessary.
16. Oversee office space management, including the anticipation of office space needs and managing office moves.
17. Ensure compliance with national and organizational Health and Safety policies, including for any Saferworld staff based in partners’ offices in Uganda.
18. Lead annual insurance renewals with the support of Operations Manager in London.
19. Ensure compliance with NGO Bureau requirements, including management of periodic registration renewals or ad hoc requests from the Government of Uganda.
20. Obtain visas, work or other permits for expatriate staff or visitors when required.
21. Lead in review of service contracts and purchases in relation to office provision and approvals in alignment with the finance policies.
22. Oversee travel policies and logistics for international visitors to the Uganda programme, including obtaining visas, flights, per diems and accommodation.
23. Liaise with the Kampala IT consultant to address any staff IT needs.
24. Ensure that all lease, insurance and other legal documents are in order, up-to-date, and cost effective.
2. Any other duty may be assigned to the post holder as required by the Line Manager

Key working relationships
Finance Manager, Country Manager, Operations and Logistics Officer, Programme Managers, London and Uganda Programme teams, Finance Officers; Saferworld HR network and HQ HR Team, Global Operations Manager


Person specification
Knowledge, qualifications and experience
1. BA degree or equivalent in HRM, Business Administration or related field.
2. Proven sound experience in HR management
3. Knowledge of HRIS preferably Cascade.
4. Working experience with INGO preferred.
5. Knowledge of payroll software is an asset.

Skills and abilities
1. Strong written and verbal communications skills.
2. Strong interpersonal skills and adeptness at employee relations including conflict resolution.
3. Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
4. Highly organized and self-motivated.
5. Demonstrated commitment to working with a diverse staff.

Personal qualities
1. Commitment to and compliance with Saferworld’s safeguarding principles.
2. Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work.
3. Commitment to own continuing personal and professional development.
4. Commitment to the vision, mission and values of Saferworld.

Other requirements
1. The job may require prolonged periods of desk sitting and working on a computer.
2. The position is based in Kampala, with potential occasional travel to field offices/project sites.


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

To apply: Download and complete an application form at http://www.saferworld.org.uk/jobs/jobs  and send to recruitment@saferworld.org.uk  (Ref: UG-HR & Admin Officer)


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