Deadline of this Job: 28 October 2022
JOB DETAILS:
Mazars is an international, integrated and independent organisation, specialising in audit, accountancy, tax, legal and advisory services.
Mazars Uganda is hiring for this position:
Finance Associate
Job Summary
Conduct accounting and financial transactions and prepare the report as per the Finance Policy and Standard Operating Procedures of Baylor Uganda.
Overall Responsibilities
1. Budget Monitoring Support
• Review and reconcile detailed grants listings with approved work plans and budgets.
• Monitor the budget monitoring module of the budget holders and guide them in minimizing variances.
• Review & reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Conduct a weekly review of staff advances, liquidate all accountabilities submitted and advise the supervisor on the long-overdue balances for follow up in line with the Baylor-Uganda financial policy.
2. Accounting Payments & Transactions
• Timely invoicing for all due income, especially for cost reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets
• Review and process payment vouchers and cheques relating to supplier's invoices for goods supplied and services rendered
• Process program advances to staff for program activities as per the approved budget to support funds requests from donors in line with the Baylor-Uganda financial policy
• Act as an agent to bank accounts.
• Monitor all bank transactions for compliance with the Financial Control procedures.
3. Preparation of Annual Financial Forecasts
• Assist the Financial Analyst in preparing quarterly management reports
• Prepare and link the annual activity work plan for the annual budget
• Draft quarterly expenditure proposals for the finance Manager
4. Reporting
• Prepare Budget-Expenditure- Analysis reports for the different Budget Holders to minimize likely under/overspends.
• Prepare accurate & complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management' review and decision making.
• Prepare monthly bank reconciliation statements
5. Accounts Record Keeping
• Track and update the receivables schedule every month.
• Maintain a proper filing & storage system of receipts, payment vouchers and other financial related documents
Required Qualification, Experience and Competencies:
• A Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage
• At least four years of related work experience
• 4 Years Relevant Experience
Finance and Administration Assistant
Job Summary
Provide administrative support to Baylor Uganda operations and support day-to-day project activities in the districts. Responsible, efficient management of fleet, assets and stores.
Overall Responsibilities
1. Finance & operational Support
• Prepare all mobile money requests and ensure timely payment processing
• Managing inventory of assets and supplies, monitoring the critical level of stocks.
• Oversee stores daily transactions and issues in different user directorates in line with Baylor Uganda stores management policies.
• Verify all utility bills, security, cleaning and vehicle repairs bills to confirm their accuracy and completeness before submission to finance for payment.
2. Fleet Monitoring & Tracking
• Check the fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road.
• Check to ascertain that all motor vehicles and motorcycles are fully insured and file insurance claims whenever the need arises.
3. Transport Scheduling
• Prepare weekly/monthly travel plans for appropriate vehicle scheduling and allocations at the COE.
• Maintain a regular service schedule for all the vehicles and motorcycles for timely routine servicing and repairs.
4. Reporting
• Prepare monthly trip and fuel consumption reports.
• Prepare vehicle repair and routine maintenance reports to management to monitor expenditures on the entire Baylor-Uganda fleet's repairs and service costs.
5. Any other duties allocated to you by the Administration & Logistics Manager
Required Qualification, Experience and Competencies:
• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• At least 3 years relevant working experience in general office administration and fleet management in a reputable organization.
• 3 Years Relevant Experience
Job Summary
This position will ensure that ACORD conducts its business processes in compliance with laws and policies and regulations, professional standards, and accepted business practices. The Risk and compliance Specialist will be advising the management on possible risks that might occur in the project implementation. The major task of Risk and compliance Specialist is to uphold the ethical integrity of ACORD and also ensure that project activities are conducted using a regulatory framework.
The Risk and compliance Specialist will conduct compliance and risk assessment. This Position will ensure that effective controls are in place and functioning that safeguard the use of all project resources; financial, material and human resources; will mitigate the risk of fraud or misuse of project funds and assets; will validate and review program activity implementation and will help improve and strengthen overall financial, operational and human resource management
Key Functions and Responsibilities:
The Risk and Compliance specialist will undertake, but not be limited to, the following essential functions:
Compliance management
• Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all project activities and the field offices.
• Conduct project reviews, compliance checks and present reports to the Chief of Party.
• Follow up of the resolutions of any identified compliance deficiencies and audit recommendations
• Monitor non-compliance and escalate any issues to ACORD management where non-compliance is not addressed.
• Review, report and advise on the degree of compliance exercised in regard to ACORD and USAIDs rules, regulations and policies.
• Plan and coordinate risk and compliance reviews at the country office to mitigate risk and ensure compliance with the Donor and Foundation laid down policies and procedures by establishing a country office risk & compliance management work plan and work with line managers to effect it.
• Share updates with management on related applicable policies, procedures, rules, and regulations to ensure compliance and risk mitigation in course of implementing activities
• Develop an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers
• Stay abreast of donor policies, procedures, rules and regulations, Uganda legal requirements, and inform ACORD management of significant changes
• Support Activity to maintain awareness and understanding of compliance by conducting ethics trainings for both new and old staff to ensure that a culture of compliance is established.
Risk Management
• Develop and regularly update a risk matrix; follow up on risk matrix findings to improve the control environment and reduce risks associated with the project Activity.
• Ensure that effective internal controls are in place to prevent and detect fraud, misappropriation of funds and assets; and misapplication of policies and procedures.
• Test whether the controls in place respond to the risks identified.
• Recommend improvements for effective internal control mechanisms and ensure adherence to the Uganda Country Handbook and the Policies and Procedures Manual, and Government of Uganda Laws and Regulations Internal Control Testing
• Review accounting records for adequacy of documentation, safekeeping and ease of availability; and conduct periodic visits to Project’s field offices to review accounting records and systems and make appropriate recommendations.
• Review the adequacy of and provide recommendations on internal control systems in regard to procurement; management of supplies and equipment; fixed assets; fleet management; supply stores records; taxes (compliance with Uganda law and timeliness of payment); advances; cash and bank controls; information technology; participant training; human resources; travel and advances.
• Design and implement an appropriate monitoring tool and schedule to verify the accuracy and validity of planned payees and training participants. Audits, Reporting and Communication
• Prepare concise reports detailing findings, risks and recommendations for all internal audits carried out.
• Ensure that recommendations from the internal audit report are implemented in good time and if necessary, organize training to fill any gaps.
• Facilitate and coordinate with annual external audit and follow-up on audit recommendations.
• Organize and conduct regular internal orientations to staff on policies e.g., fraud policy, whistle blower policy, conflict of interest and USAID rules and regulations as well as any policy changes/updates
• Identify weaknesses, challenges and propose solutions to improve systems, processes and finance/operations tools. Provide feedback, share best practices.
• Coordinate both internal and external audits with either Finance or Programs/Operations to ensure timely responses to requests and update management on issues raised by auditors during the audit.
• Do timely office lead fraud and suspected fraud investigation in collaboration with all relevant stakeholders and submit report to management with recommendations for action. Other: Perform other relevant duties as required by the supervisor.
Qualifications
The candidate for the position of Risk and Compliance specialist shall have at a minimum the following qualifications:
Education:
• An advanced university degree in the area of finance, science, audit, accounting or any related field is preferred;
• A Bachelor’s degree in the area of finance, science, audit, accounting or any related field. Skills
• Familiarity with USAID regulations and policies, Government of Uganda tax and employment laws;
• Exceptional analytical, investigative, and organizational skills.
• Excellent interpersonal and communication skills.
• Able to prepare effective presentations and reports;
• Proven ability to work collaboratively with a diverse team of professionals;
• Ability to manage multiple, time-sensitive tasks professionally and with high quality;
• Excellent written and oral communication skills;
• Proficient in MS Office Suite applications, especially Excel and Word.
• Proficiency in online accounting software, especially QuickBooks.
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Ability to work hands-on and independently in a difficult work environment
• Willingness to travel to regions covered by the project.
Experience
• A minimum of 5 years of progressively responsible experience in projects in areas of financial compliance, audit, internal audit, accounting, and risk management at the national or international level with a Master degree or 7 years of experience with a Bachelor’s degree.
• Working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.
• Experience in applying audit and compliance principles to NGO settings;
• Experience in the use of Navision accounting software packages preferably Navision accounting systems is desirable.
• Strong communication and interpersonal skills is preferable.
• Good knowledge of donor organizations and experience in working with Public Institutions would be an asset Language: Fluency in English is required.
JOB DETAILS:
Mazars is an international, integrated and independent organisation, specialising in audit, accountancy, tax, legal and advisory services.
Mazars Uganda is hiring for this position:
Deadline of this Job: 09 November 2022
JOB DETAILS: Finance Associate
Job Summary
Conduct accounting and financial transactions and prepare the report as per the Finance Policy and Standard Operating Procedures of Baylor Uganda.
Overall Responsibilities
1. Budget Monitoring Support
• Review and reconcile detailed grants listings with approved work plans and budgets.
• Monitor the budget monitoring module of the budget holders and guide them in minimizing variances.
• Review & reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Conduct a weekly review of staff advances, liquidate all accountabilities submitted and advise the supervisor on the long-overdue balances for follow up in line with the Baylor-Uganda financial policy.
2. Accounting Payments & Transactions
• Timely invoicing for all due income, especially for cost reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets
• Review and process payment vouchers and cheques relating to supplier's invoices for goods supplied and services rendered
• Process program advances to staff for program activities as per the approved budget to support funds requests from donors in line with the Baylor-Uganda financial policy
• Act as an agent to bank accounts.
• Monitor all bank transactions for compliance with the Financial Control procedures.
3. Preparation of Annual Financial Forecasts
• Assist the Financial Analyst in preparing quarterly management reports
• Prepare and link the annual activity work plan for the annual budget
• Draft quarterly expenditure proposals for the finance Manager
4. Reporting
• Prepare Budget-Expenditure- Analysis reports for the different Budget Holders to minimize likely under/overspends.
• Prepare accurate & complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management' review and decision making.
• Prepare monthly bank reconciliation statements
5. Accounts Record Keeping
• Track and update the receivables schedule every month.
• Maintain a proper filing & storage system of receipts, payment vouchers and other financial related documents
Required Qualification, Experience and Competencies:
• A Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage
• At least four years of related work experience
• 4 Years Relevant Experience
Deadline of this Job: 09 November 2022
JOB DETAILS: Finance and Administration Assistant
Job Summary
Provide administrative support to Baylor Uganda operations and support day-to-day project activities in the districts. Responsible, efficient management of fleet, assets and stores.
Overall Responsibilities
1. Finance & operational Support
• Prepare all mobile money requests and ensure timely payment processing
• Managing inventory of assets and supplies, monitoring the critical level of stocks.
• Oversee stores daily transactions and issues in different user directorates in line with Baylor Uganda stores management policies.
• Verify all utility bills, security, cleaning and vehicle repairs bills to confirm their accuracy and completeness before submission to finance for payment.
2. Fleet Monitoring & Tracking
• Check the fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road.
• Check to ascertain that all motor vehicles and motorcycles are fully insured and file insurance claims whenever the need arises.
3. Transport Scheduling
• Prepare weekly/monthly travel plans for appropriate vehicle scheduling and allocations at the COE.
• Maintain a regular service schedule for all the vehicles and motorcycles for timely routine servicing and repairs.
4. Reporting
• Prepare monthly trip and fuel consumption reports.
• Prepare vehicle repair and routine maintenance reports to management to monitor expenditures on the entire Baylor-Uganda fleet's repairs and service costs.
5. Any other duties allocated to you by the Administration & Logistics Manager
Required Qualification, Experience and Competencies:
• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• At least 3 years relevant working experience in general office administration and fleet management in a reputable organization.
• 3 Years Relevant Experience
Deadline of this Job: 04 November 2022
JOB DETAILS: Job Summary
This position will ensure that ACORD conducts its business processes in compliance with laws and policies and regulations, professional standards, and accepted business practices. The Risk and compliance Specialist will be advising the management on possible risks that might occur in the project implementation. The major task of Risk and compliance Specialist is to uphold the ethical integrity of ACORD and also ensure that project activities are conducted using a regulatory framework.
The Risk and compliance Specialist will conduct compliance and risk assessment. This Position will ensure that effective controls are in place and functioning that safeguard the use of all project resources; financial, material and human resources; will mitigate the risk of fraud or misuse of project funds and assets; will validate and review program activity implementation and will help improve and strengthen overall financial, operational and human resource management
Key Functions and Responsibilities:
The Risk and Compliance specialist will undertake, but not be limited to, the following essential functions:
Compliance management
• Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all project activities and the field offices.
• Conduct project reviews, compliance checks and present reports to the Chief of Party.
• Follow up of the resolutions of any identified compliance deficiencies and audit recommendations
• Monitor non-compliance and escalate any issues to ACORD management where non-compliance is not addressed.
• Review, report and advise on the degree of compliance exercised in regard to ACORD and USAIDs rules, regulations and policies.
• Plan and coordinate risk and compliance reviews at the country office to mitigate risk and ensure compliance with the Donor and Foundation laid down policies and procedures by establishing a country office risk & compliance management work plan and work with line managers to effect it.
• Share updates with management on related applicable policies, procedures, rules, and regulations to ensure compliance and risk mitigation in course of implementing activities
• Develop an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers
• Stay abreast of donor policies, procedures, rules and regulations, Uganda legal requirements, and inform ACORD management of significant changes
• Support Activity to maintain awareness and understanding of compliance by conducting ethics trainings for both new and old staff to ensure that a culture of compliance is established.
Risk Management
• Develop and regularly update a risk matrix; follow up on risk matrix findings to improve the control environment and reduce risks associated with the project Activity.
• Ensure that effective internal controls are in place to prevent and detect fraud, misappropriation of funds and assets; and misapplication of policies and procedures.
• Test whether the controls in place respond to the risks identified.
• Recommend improvements for effective internal control mechanisms and ensure adherence to the Uganda Country Handbook and the Policies and Procedures Manual, and Government of Uganda Laws and Regulations Internal Control Testing
• Review accounting records for adequacy of documentation, safekeeping and ease of availability; and conduct periodic visits to Project’s field offices to review accounting records and systems and make appropriate recommendations.
• Review the adequacy of and provide recommendations on internal control systems in regard to procurement; management of supplies and equipment; fixed assets; fleet management; supply stores records; taxes (compliance with Uganda law and timeliness of payment); advances; cash and bank controls; information technology; participant training; human resources; travel and advances.
• Design and implement an appropriate monitoring tool and schedule to verify the accuracy and validity of planned payees and training participants. Audits, Reporting and Communication
• Prepare concise reports detailing findings, risks and recommendations for all internal audits carried out.
• Ensure that recommendations from the internal audit report are implemented in good time and if necessary, organize training to fill any gaps.
• Facilitate and coordinate with annual external audit and follow-up on audit recommendations.
• Organize and conduct regular internal orientations to staff on policies e.g., fraud policy, whistle blower policy, conflict of interest and USAID rules and regulations as well as any policy changes/updates
• Identify weaknesses, challenges and propose solutions to improve systems, processes and finance/operations tools. Provide feedback, share best practices.
• Coordinate both internal and external audits with either Finance or Programs/Operations to ensure timely responses to requests and update management on issues raised by auditors during the audit.
• Do timely office lead fraud and suspected fraud investigation in collaboration with all relevant stakeholders and submit report to management with recommendations for action. Other: Perform other relevant duties as required by the supervisor.
Qualifications
The candidate for the position of Risk and Compliance specialist shall have at a minimum the following qualifications:
Education:
• An advanced university degree in the area of finance, science, audit, accounting or any related field is preferred;
• A Bachelor’s degree in the area of finance, science, audit, accounting or any related field. Skills
• Familiarity with USAID regulations and policies, Government of Uganda tax and employment laws;
• Exceptional analytical, investigative, and organizational skills.
• Excellent interpersonal and communication skills.
• Able to prepare effective presentations and reports;
• Proven ability to work collaboratively with a diverse team of professionals;
• Ability to manage multiple, time-sensitive tasks professionally and with high quality;
• Excellent written and oral communication skills;
• Proficient in MS Office Suite applications, especially Excel and Word.
• Proficiency in online accounting software, especially QuickBooks.
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Ability to work hands-on and independently in a difficult work environment
• Willingness to travel to regions covered by the project.
Experience
• A minimum of 5 years of progressively responsible experience in projects in areas of financial compliance, audit, internal audit, accounting, and risk management at the national or international level with a Master degree or 7 years of experience with a Bachelor’s degree.
• Working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.
• Experience in applying audit and compliance principles to NGO settings;
• Experience in the use of Navision accounting software packages preferably Navision accounting systems is desirable.
• Strong communication and interpersonal skills is preferable.
• Good knowledge of donor organizations and experience in working with Public Institutions would be an asset Language: Fluency in English is required.
