Summary
Date Posted: Friday, March 24 2023, Base Salary: Not Disclosed

JOB DETAILS:

About GAIN
GAIN is a Swiss-based foundation that was launched in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.

About the role
The Finance and Administration Manager is a key position in the Uganda country office. This position is expected to provide essential administrative, governance, financial, HR, IT and internal control services to the program operations whilst ensuring compliance with GAIN policies, systems and procedures. You are expected to be both responsive and proactive to operational requirements with an ability to plan the work of program support.
Ensure compliance with external requirements, such as local laws and regulations and donor, partner, service provider and vendor contractual obligations.
Responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff, and premises and maintain good relationships with external stakeholders.

Key Responsibilities include.
1. In collaboration with the Country Director, the Finance and Administration Manager will help GAIN set-up its operational presence in the country.
2. Responsible in ensuring all GAIN standard operating procedures are rolled-out and implemented in Uganda in addition to ensuring that all translated documents are fit for purpose and are properly aligned with GAIN’s policies and standards.
3. Provide leadership and management support to office administration functions and establish systems and processes for the smooth functioning of the country office.
4. Oversee the proper upkeep and maintenance of office premises and working facilities like telephone system, photocopying machines, and furniture to provide the best possible physical environment for staff to discharge their duties.
5. Coordinate with the legal retainer/lawyer to maintain GAIN’s legal entity in Uganda. Coordinate with other ministries on approvals, statutory and legal compliances in adherence to country law.
6. Ensure that administrative, budgetary, procedural and accounting controls evolved are actually complied with and to improve them with time in accordance with HQ’s guidelines.
7. Supervise Finance section and ensure financial transactions are recorded in line with GAIN norms and standards in timely fashion. Maintain financial records including ledger, journal, petty cash and cash books and bank details. Manage receivables and payables in line with GAIN guidelines. Prepare cash flow and fund flow statements for review.
8. Ensure preparation and availability of statutory financial records (e.g., income tax return) and tax compliance and compliances relating to foreign grants.
9. Oversee the proper monitoring of GAIN’s funds and assets which are transferred to EAs (Executive Agencies) for the implementation of GAIN programs.
10. Focal person for HR in the country office, supporting the Head of Operations and (HQ) HR function and working closely with the HR Business Partner, Africa in all matters relating to recruitment, appointments, contract renewals, and select HR interventions.

About you
The ideal candidate should have experience setting up finance, administrative and operations functions within a country office. They should possess strong project management skills with solid experience in budget and grants management, office administration, facilities management, and people management.
The post holder should have proven experience managing donor grants such as DFID, USAID, UNICEF, Dutch, Norway among others. They should demonstrate strong managerial skills, governance, internal audit and compliance in addition to supervising staff.
You should have firm leadership skills that can be utilized across a wide range of functions in role that is central to organizational operations. The candidate should have a professional accounting qualification in addition to graduate level degree specializing in business, HR, IT or related course.

About our offer
The starting gross salary on offer for this role is from UGX 78,485,220 – UGX 89,751,564 per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

Our working culture and environment
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.
This advert closes on 24th March 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.


Education Requirement:No Requirements

Job Experience:No Requirements

Work Hours: 8

Job application procedure

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