Vacancy title:
Administration Officer

Jobs at:
Strategic Initiative for Women in the Horn of Africa (SIHA)

Deadline of this Job:
25th February 2017 by 1:00 pm

Duty Station:
Kampala, Uganda

Job details:
Reports to: Human Resource Officer (HRO)

About US:
The Strategic Initiative for Women in the Horn of Africa – SIHA Network – is a coalition of civil society organisations from Sudan, South Sudan, Djibouti, Eritrea, Ethiopia, Somalia, Somaliland and Uganda. Founded in 1995, the organisation advocates for social change and gender equality in the Horn region and works specifically on protecting women’s human rights, promoting women’s access to justice, supporting economic empowerment and activating women’s political participation. SIHA’s secretariat/HQ is located in Kampala, Uganda and SIHA maintains field offices in Sudan and South Sudan.

Job Summary: The Administration Officer (AO) who will be reporting to the Human Resource Officer (HRO), will carry out the core of SIHA’s administrative duties. In the course of this work, the 'AO' will receive mentoring in methods for sustaining a dynamic organization, while providing support as requested to other SIHA staff.

Key Duties and Responsibilities:
• Work in liaison with all staff members when asked/required under direct supervision of the Human Resource Officer;
• Consolidate the donors data base through desk research and information gathering and taking minutes of meetings;
• Carry out a media review on what is happening in and around Uganda on a weekly basis;
• The incumbent will also collect background information and conduct desk research to facilitate the development of proposals/concept notes;
• Assisting the communication officer in drafting of the monthly newsletter;
• Working closely with the communication officer in updating of SIHA website;
• Ongoing updating of SIHA contacts;
• Work closely with the communication officer on updating of the member’s database and membership applications
• Carry out external office work and liaise with service provider’s i.e post office, car maintenance, MTN, Orange Uganda, UTL Uganda, pay utility bills etc;
• Regularly monitor office maintenance of equipment and ensure supplies are purchased on time working closely with the finance team;
• Overlook the welfare of the office property as well as day to day activities;
• Tasked with filing of documents in soft and hard copy, dealing with service agencies, office maintenance and reception duties, answering phones and delivering and checking mail box;
• Provide support in organizing SIHA meetings and workshops inside and outside the office;
• Manage SIHA staff files, holiday forms and evaluation forms;
• Handling travel arrangements tickets and hotel and taxi bookings.

Qualifications, Skills and Experience:
• The ideal candidate should preferably hold a strong academic background in the fields of social sciences, international development, gender studies and/or human rights;
• At least three years’ administrative experience
• The candidate must have demonstrated experience in the field of administration, commitment to women’s rights and gender equality is essential, as is a strong sense of initiative, ability to learn rapidly, and flexibility in times of increased workload, deadlines, etc.
• A good understanding of the political and human rights dynamics in the Horn of Africa is an added advantage;
• Extensive knowledge and experience working with civil society organizations;
• Good analysis and writing skills;
• Excellent command of English and excellent communication skills.
• Proven organizational skills, including the ability to manage priorities, work under pressure and meet tight deadlines;
• Strong sense of initiative and ability to work independently;
• Willingness to work extra hours when workloads are at peak.

Job application procedure
All suitably qualified and interested candidates are encouraged to send a current CV and cover letter via Email to: humanresourcesiha@gmail.com.  Please enter ‘AO APPLICATION - NAME’ in the subject field. Due to the volume of applications SIHA receives, only shortlisted candidates will be contacted for an interview.