Summary
Date Posted: Monday, May 15, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
The Finance Manager will be responsible for managing all aspects of finance and accounting for
Acacia International School, including: ensuring the accuracy, consistency, and compliance of the
monthly financial reports; ensuring financial management and accounting policies and procedures are
up to date; ensuring that staff are appropriately trained and understand financial management and
accounting policies and procedures; and ensuring proper document maintenance and file retention. In
addition, the Finance Manager has overall responsibility for procurement, inventory and asset
management. This position reports directly to the Head of School of Acacia International School.

Specific Duties and Responsibilities will include:
Accounting & Finance:
• Review invoices/receipts and other supporting documents to ensure that expenses were properly incurred, the calculation is mathematically correct, the amount and items claimed are in agreement with the document authorizing the claim.
• Authorize payment/receipt/journal vouchers and ensure that the account number, class code and other related accounting codes are correctly assigned, and that all vouchers are supported by appropriate source documentations.
• Ensure that the finance files are maintained properly, are accessible and are in accordance with Acacia policies and procedures.
• Review the entering of financial transactions into accounting system QuickBooks at least on a weekly basis and generate financial reports for review and approval.
• Take the lead in setting up the financial systems of the office, monitor internal controls and suggest improvements on the system as necessary.
• Ensure all expenses and procedures are in compliance with Ugandan law, budget restrictions, and generally accepted accounting principles.
• Liaise with the tax consultants and ensure tax compliance with Uganda Revenue Authority
• Preparation and submission of financial reports. Monthly reports to the Head of School.
• Quarterly reports for the Senior leadership teams, Finance Committee, and School board.
• Work closely with Principals/budget holders to ensure alignment of work plans, budgets, and actual activities by providing feedback on variance between the approved budget and actual
• income and expenditures.
• Prepare cash advance/drawdown requests for budget holders and make sure that cash projections cover expenditures for the period
• Review the preparation of the monthly payroll. Ensure that the staff eligible benefits are correctly allocated to each employee. Payroll related payments are made in a timely manner to URA, NSSF & LST.
• Advise the School Board on budgetary and financial issues.
• Maintain banking relationships and oversight of filing appropriate financial reports with donors and local tax / government authorities.
• Work closely with the Directors and appropriate Acacia staff to prepare and develop project budgets as well as budget revision
• Prepare and coordinate annual audit ensuring timely follow-up of audit observations and implementing immediate corrective action.
• Perform other relevant duties as assigned by the school board (& subcommittees) and Board of Directors

Procurement and Property Management:
• Ensure Procurement policies and procedures are in line with best practices
• Supervise the Procurement officer’s activities and review performance
• Negotiate external contracts (with the assistance of appropriate staff) for services, rentals, purchase orders and other agreements necessary for project activities and the Acacia office
• Ensure property rental contracts are up to date and landlords are paid on time
• Ensure school equipment and property are properly insured

Qualifications, Skills and Knowledge:
• Knowledge of financial management systems and controls
• Non-profit accounting experience
• Accounting software, aptitude for QuickBooks
• Excellent English, oral and written
• Ability to work independently with little or no supervision
• Ability to train and coach others in financial management
• Experience with budgets, projections, and budget tracking
• Excellent team player
• Analytical problem-solver
• Supportive approach to supervision, mentoring and delegation
• Passion for organizing, supporting and improving office management systems and procedures

Requirements:
• 5 years of experience with an international organization in accounting and finance
• Two years finance supervision experience preferred
• Accounting system and financial management experience
• Degree in Accounting or a related discipline
• Absolute integrity, highest standard of ethics and trustworthiness
• Knowledge of Ugandan Law and taxes


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Complete the Teacher Application Form and email it along with a letter of application, C.V. or resume, and relevant academic records and credentials to admin@acacia.co.ug 

Note: The school does read each application but does not contact the applicants unless they are shortlisted for an interview. Please do not call or visit the school unless you are contacted about your application.


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