Summary
Date Posted: Friday, September 17, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Organizational Unit: FRUGA
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Uganda-Moroto
Duration: 12 Months
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates, therefore, will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting
The main aim of the FAO Country offices, which are headed by the FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. This position will be based in Moroto, Uganda.

Reporting Lines
Under the overall supervision of the FAO Representative in Uganda, the direct supervision of the Head of Moroto Sub-office and the Assistant FAO Representative Administration (2nd level supervisor), the Administrative Assistant will provide support to the programme implementation team and daily operations in the FAO field office in Moroto.

Technical Focus
The Administrative Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

Tasks and responsibilities:
1. Serve as focal point to all administrative requests linked, but not limited, to Moroto Sub-office programme implementation, including:
• Fleet management (e.g. vehicle servicing, etc.);
• Travel of FAO and non-FAO staff, in coordination with programme/project managers;
• Planning of meetings, seminars, workshops and other events at the sub-office/region;
• Petty cash and other financial disbursements, in coordination with the FAO Uganda Finance Unit;
2. Ensure all office equipment at the Moroto sub-office (e.g. generator, furniture, etc.) is maintained and in good working condition and inform the Logistics Assistant of any issue/problem that requires intervention;
3. Coordinate and indirectly supervise cleaning staff, in consultation with the head of the Moroto sub-office.
4. Maintain a filing system of administrative and financial documents at the Moroto sub-office
5. Manage supply stores in the Moroto sub-office by:
• Ensuring adequate supplies are ordered on a timely basis;
• Detailed record of all supplies are kept;
• Issue and manage property transfer forms when supplies and equipment are handed over to staff;
6. In coordination with the Logistics Assistant:
• Manage and monitor sub-office project inputs, assets and office supplies according to the FAO asset policy.
• Handle receipt, verification, storage, distribution/disposal and/or replenishment of project inputs, assets and office supplies,
• Keep a detailed record accordingly (including maintaining copies of relevant documentation – e.g. property transfers forms);
• Assist the Logistics Assistant with physical fixed asset verifications, including assessment of condition and replacement schedules, whenever required;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Business Administration, Commerce, Business Studies, Procurement, Human Resource, Accounting/Finance or a related field
• 3 years of relevant experience in Finance, Human Resource, Operations, Administration, Accounting and or project management
• Working knowledge of English is obligatory.
• National of Uganda.

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions
• Extent and relevance of experience in the project/programme administrative management, office management, finance, logistics, including supervisory experience
• Extent of knowledge of accounting or financial modules or applications relevant to accounting procedures or project budget management
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
• Good knowledge of the MS Office applications, Internet and office technology equipment.

ADDITIONAL INFORMATION
• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
• Only applications received through the recruitment portal will be considered
• Candidates are requested to attach a letter of motivation to the online profile.
• If you need help, or have queries, please contact: Careers@fao.org

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