Summary
Date Posted: Monday, September 11 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose / Objective:
Support the finance and accounting department by managing the payable processes, ensuring accurate and timely processing of vendor invoices, and maintaining strong relationships with suppliers.
Maintaining the financial integrity of the company's payables and contributing to effective cash flow management.
Maintain accurate financial records, processing transactions, and contributing to the smooth financial operations of the company.

Job Roles and Responsibilities:
• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and proper documentation.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment status, and inquiries.
• Payment Preparation: Prepare and process payment runs, including checks, electronic transfers, and cash payments.
• Expense Verification: Verify the accuracy and legitimacy of expenses before processing payments.
• Recordkeeping: Maintain organized records of vendor invoices, payments, and related documentation.
• Purchase Order Matching: Match invoices with purchase orders and delivery receipts to ensure accuracy.
• Data Entry: Accurately enter invoice details into the accounting system for proper tracking.
• Statement Reconciliation: Reconcile vendor statements with outstanding invoices to identify and resolve discrepancies.
• Accounts Payable: Process invoices, verify expense reports, and prepare payments to suppliers, subcontractors, and vendors.
• Bank Reconciliation: Reconcile bank statements, identify discrepancies, and resolve issues.
• General Ledger: Assist in maintaining the general ledger by recording journal entries and reconciling accounts.
• Data Entry: Enter financial data into accounting software and maintain accurate records.
• Financial Reporting: Assist in generating financial reports, statements, and analyses as required.
• Assistance in Audits: Provide necessary documentation and support during financial audits.
• Vendor Communication: Communicate with vendors, suppliers, and subcontractors regarding invoices and payments.
• Financial Analysis: Assist in analysing financial data to identify trends, patterns, and opportunities for improvement.
• Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):
• Invoice Accuracy: Ensuring accurate entry and processing of vendor invoices.
• Timely Payments: Processing vendor payments within specified payment terms.
• Vendor Communication: Effective communication with vendors regarding payment-related matters.
• Data Entry Accuracy: Ensuring accurate data entry into the accounting system.
• Recordkeeping Quality: Organized maintenance of payable records and documentation.
• Invoice Matching: Ensuring accuracy in matching invoices with purchase orders and delivery receipts.
• Statement Reconciliation: Timely and accurate reconciliation of vendor statements.
• Financial Reporting: Timely and accurate generation of financial reports and statements.
• Audit Preparedness: Effective assistance provided during financial audits.
• Vendor Communication: Timely and professional communication with vendors.
• Financial Analysis Support: Assistance in generating financial analysis and insights.

Work Experience, Skills and Knowledge:
• Attention to Detail: Precision in reviewing and processing vendor invoices.
• Numerical Skills: Proficiency in performing calculations and working with numerical data.
• Data Entry: Accurate and efficient data entry using accounting software.
• Communication: Effective communication with vendors and internal teams.
• Problem-Solving: Addressing discrepancies and resolving issues related to invoices and payments.
• Organization: Ability to maintain organized payable records and documentation.
• Time Management: Efficiently managing payable processes and meeting payment deadlines.
• Professionalism: Maintain a high level of professionalism and integrity in all interactions.
• Working experience: Possession 3 years working experience obtained in equivalent capacity.



Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

Level of Education:

Job application procedure

All interested and qualified persons may apply by submitting your application with detailed CVs and academic transcripts with the contacts of 3 professional Referees to our office in Mukono plot 1508, Kigombya P.O Box 29087 Kampala, Uganda OR send your CV on the
EMAIL : recruitment2023@abubaker.co.ug  or abubaker.recruitment.co.ug@gmail.com 
Not later than 30th September 2023.
NOTE: Only the shortlisted candidates will be contacted for interviews.


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