Summary
Date Posted: Friday, April 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
Main Duties & Responsibilities:
Coordinating the Human Resources Function.
• Facilitate and coordinate recruitment processes in full compliance with the LWF Personnel Regulations; Draft job descriptions and vacancy announcements; Screen candidates & participate in Interview panels; Prepare recruitment recommendations & liaise with HR Head Office to ensure action is completed.
• Provide administrative coordination in the extension of contracts, processing of benefits and allowances, and entitlements, Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, recoveries, adjustments, and separations.
• Provide support to staff performance management & learning and development in full compliance with LWF rules, regulations, and HR policies and guidelines. Monitor compliance with the performance appraisal review and the preparation & implementation of the wider Office learning plan in consultation with the SSC.
• Communicate the review and update of Human Resources-related policies. Effectively implement and orient staff on the Personnel Regulations for National Staff and HR Strategy.
• Assume overall responsibility for leave management; record management; Ensure to maintain comprehensive personnel files on administrative/HR matters in a confidential and secure manner.
• Validate and coordinate the local payroll and related issues.
• Facilitate staff manpower planning and separation process among others.

General Administrative Function.
• Arrange official travel, accommodation, and visitation requirements for staff and visitors to and from the Subprogram office.
• Ensure availability, proper use of, and maintenance of office supplies, utilities, and pieces of equipment.
• Maintain an updated fixed asset register of both the office and residential premises.
• Organize training courses, information sessions, and orientations for staff.
• Liaise with HR & the Administration Head Office to disseminate important information to all staff.
• Secures custody of office and motorcycle/vehicle duplicate keys, issues keys as agreed with the team leader/, and maintains a register/log of all keys issued and returned.
• Support the management in the authorization of stock requisitions/release/receipt of items in and from the warehouse.
• Review monthly reports for Administration, HR, Fleets, and Stock.
• Ensure proper Office management procedures.

Fleet Management;
• Supervise proper use of LWF vehicles and motorcycles in line with Best Practices and the Fleet SOPs.
• Review the monthly fuel accountability report; and submit a balanced, accurate report to the Logistics Manager.
• Approve the weekly movement plans of Vehicles; keep standard records to account for these movements.
• Update and do follow-ups with Logistics Manager on the Fleet Insurance cover status.
• Approve and follow up on Vehicle and Motorcycle maintenance and repair requests made.

Procurements and Inventory Management.
• Support in implementing the procurement plan in line with the Sub-program demands.
• Work with the procurement staff or designates to ensure the timely delivery of quality goods and services.
• Play the supporting role during the vendor pre-qualification process and thereafter ensure implementation of the agreed-upon service level agreements.
• Serve as the focal point person in handling vendor-related complaints with regard to goods and services.
• Serve as an approving Senior Officer under the purchase workflow LPO system.
• Coordinate store management; manage the flow of goods in and out of the stores, and review the monthly stock reports.

Financial Management; Budget Monitoring, Control & Reporting.
• Liaise with the Subprogram Accountant in developing accurate annual budgets and budget revisions for the HRP according to the standards of the donor.
• Manage the training budgets and the overall Administration Budget.
• Facilitate responses to audit findings and recommendations in HR & Administration.
Other.
• Performs any other relevant duties that may be assigned from time to time by the Subprogram Manager or Support Services Coordinator.

Education, Qualifications & Experience Required:
The applicant must possess a University Degree in Human Resource Management, Community/Organizational Psychology, Business Administration, or any other relevant related field of study from an accredited institution; A Post Graduate training in Human Resource Management or Public Administration & Management is an added advantage; At least 4 – 5 years’ experience in Human Resources or Administration from a reputable organization preferably an INGO; Computer literacy and knowledge of MIS/HRIS is essential.

Special Skills, Aptitude, or Personality Requirements:
Problem-Solving and Decision-Making skills; Ability to inspire and build the capacity of national staff; Good interpersonal skills and excellent negotiation skills; Excellent English Language (both written and spoken); Microsoft Office Suite (Word, Excel, PowerPoint, etc.); Ability to work under pressure to meet tight deadlines; Good team worker with good communication skills;
Ability to exercise sound judgment, remain flexible to a changing environment, and make decisions independently; High level of people management skills; High integrity, self-driven and willing to work hard under challenging circumstances, able to complete assignments with tight deadlines and minimal supervision; Strong organization, supervisory, problem-solving, interpersonal, communication as well as a team playing skills.



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

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