Vacancy title:
Administrator

Jobs at:
People Performance Group

Deadline of this Job:
5 PM 17th February 2017

Duty Station:
Kampala, Uganda

Job details:
Reporting to: Business Unit Manager -
Outsourcing and Systems
Location: Kampala

Purpose and context:
The position will be charged with ensuring a proper quality assurance programme for the outsourcing department especially in facility management. The role involves providing technical assistance and consultation to management and staff on interpretation and application of the organisation policies, standard operating procedures, Client(s) requirement as per the agreement(s) and other statutory requirements.

• Assist in monitoring the department's technical activities and supporting systems in accordance with the existing SOP's
• Conduct audits of procedures, reports (e.g. monthly, status and incident reports among others) and follow up any agreed corrective actions. Also Present monthly activity, operations, procurement and reimbursable reports.
• Maintain efficient communications links for effective working relations between Head Office, the Field offices and other stakeholders especially the client personnel.
• Responsible for the timely recognition of compliance issues and implementation of corrective action plans.
• Serve as the point of contact for all information regarding human resources and ensure that policies and the Clients’ code of conduct are adhered to. ~ To control and account for the expenditure, in line with policies and procedures.
• Maintain activity records that include but are not limited to insurance cover schedule for staff group accident, staff medical cover, incident, leave and attendance records
• Manage the performance of outsourced staff.
• Manage Facility and expatriate housing, and ensure office systems are in place and adhered to for the proper functioning.
• Liaise with the finance team on quotations and invoicing as per the agreement with the Client (s).
• Maintain the account records that include assets, maintenance schedules and reports.
• Convene Procurement committee for evaluation of sub
• contractor proposals received and follow through on contract/tenancy procedures. S/he will also Coordinate procurement of goods/services for the client
• Maintain a Contract Renewal Schedule for all Service Contracts to ensure their timely renewal.
• Liaise with the security service provider so as to have effective man guarding services, security check procedures, fire protection, and maintenance of alarm, access and CCTV equipment.
• Coordinate the trainings on fire protection, first aid, and evacuation plans

Minimum Qualifications

• Bachelor’s Degree in a Business related Field.
• A minimum of 2 year experience in a similar position
• Organizing and analytical skills
• Good communication skills and ability to speak fluent
  English

Salary: UGX 2.5M to 3.0M Gross

Job application procedure
Please e-mail your CV and cover letter to the address below Attachments must not fill more than 2 MB. Clearly mark in subject field or on envelope: “PPG_Admin".
Closing date is 5 PM 17th February 2017.

While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. E-mail: application@ppg.co.ug 
Please visit www.kazijobs  for the full job description