Summary
Date Posted: Monday, June 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Eligible Applicants
This position is advertised open to internal and external applicants. Read additional information before applying.

Procedures and Eligibility
This position is open to all eligible applicants provided that requirements regarding professional experience, academic qualifications, language are fulfilled.

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.
S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
• Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
• Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
• Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
• Participate in annual reporting and planning process.
• Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
• Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities.
• Assist in the preparation of briefing kits and presentations for missions and visitors.
• Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR.
• Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
• Prepare and distribute minutes of meetings.
• Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines.
• May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
• Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.
• Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism; Public Administration; Communication;
International relations; Political Science; Law;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
n/a
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
• Experience in conducting, participating in and reporting on meetings, and drafting reports.
• Experience in programme/project development, planning, implementation, and/or monitoring.
Desirable
• Experience in a field mission and at Headquarters / in the UN Common System and country context.
• Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism.
• Donor relations or liaison with media.

Functional Skills
PG-UNHCR’s Programmes
IT-Computer Literacy
DM-Data collection methodologies
SO-Networking
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Additional Information
Recruitment of this position is urgent, therefore the timeframe for applications is set to 14 days. Criteria for selection favors candidates who are able to start immediately, therefore please include the date of your availability to start working in your application.
Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme is subject to proof of vaccination against COVID-19.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
Female candidates are encouraged to apply.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Operational Context
Uganda is Africa¿s largest refugee hosting country with over 1.5 million refugees and asylum-seekers primarily from South Sudan and Democratic Republic of the Congo (DRC), as well as from Somalia, Rwanda, Burundi and other countries. In line with implementation of the Global Compact on Refugees (GCR), UNHCR plays a catalytic role in mobilizing and coordinating support for the refugee response, with a growing focus on the engagement of development partners and the private sector. In Uganda, the GCR is implemented through the government-led Comprehensive Refugee Response Framework (CRRF), where efforts by humanitarian and development partners are ongoing to support Government policy to protect the asylum space; support refugee inclusion, resilience and self-reliance of refugees and host communities; and expand solutions, including third country options through resettlement and complementary pathways.
Funding to the UNHCR Uganda operation is expected to reduce in 2022 despite the increase in the number of refugees and their needs, in line with the downward funding trend that followed the end of a mass refugee influx from South Sudan in 2016 and 2017. In its coordination role, UNHCR will continue to advocate for resources for the entire UCRRP, which represents the collective advocacy and resource mobilisation tool of over 100 partners responding to the needs of the refugees in Uganda. UNHCR will continue to proactively engage with international government partners both locally and globally and reach out to non-traditional government donors to mobilise resources.
There is need for an increase in international responsibility-sharing to supplement Government and partner agency commitments to stabilize refugee new arrivals and to achieve the goals of the GCR and its CRRF in Uganda, alongside interventions carried out by Government institutions within the framework of the National Development Plan III (2020/21 ¿ 2024/25), which provides for inclusion of refugees in development planning and in statistics.
Efforts will continue towards securing multi-year funding in a bid to provide more stability and predictability to the operation, in addition to exploring opportunities for in-kind donations. The Uganda operation works with the UNHCR Private Sector Partnerships team at Headquarters to engage international private sector donors (in ¿individual giving¿ and ¿leadership giving¿ strategies), in addition to enhance cooperation with UNHCR¿s national partners (i.e., Australia for UNHCR; Espana con ACNUR; and USA for UNHCR) to interest their donors in the Uganda operation.
The Associate Reporting Officer position will be supervised by the Reporting Officer within the External Engagement Unit at UNHCR¿s Country Office in Kampala. Key responsibilities will include drafting concept notes, proposals and donor reports in compliance with specific donor requirements and in line with work plans and deadlines.

The successful candidate requires experience in project/programme design (drafting, budgeting, theory of change, logic models and log frames), planning, implementation, monitoring, drafting high quality multi-sectoral reports, and participating in meetings relevant to donor contribution agreements. Experience in the humanitarian, development and/or private sector country context in Uganda undertaking operational and analytical work in the fields of international affairs, refugee affairs, philanthropy, humanitarian affairs, development, donor relations and/or negotiation of agreements is highly desirable.
Closing Date
Please note that the closing date for this vacancy is Tuesday 14 June 2022.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Click here to apply.


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