Summary
Date Posted: Friday, December 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Ref - QSSU-EXA-Executive Assistant

About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
We are looking for a suitable, competent and skilled Executive Assistant to work in Uganda.

JOB SUMMARY
The Executive Assistant will be responsible for assisting in the day-to-day operations of the company.

MAIN DUTIES AND RESPONSIBILITIES:
• Organizing and coordinating meetings of the board members and or shareholders and taking minutes if required.
• Preparing and distributing minutes of all proceedings at such meetings to the relevant parties.
• Maintaining relevant records and/registers of directors’/shareholders and business partnerships
• Filing of Directors returns in host country with the registrar of companies within prescribed time limits and coordinating of the same in other entities
• Preparation of one-page contract summaries for CEO’s attention prior to respective signing.
• Supporting the process of compliance checks for Customers, Vendors, including any other company stakeholder
• Contract management and coordinating the necessary
• Support the CEO in ensuring legal compliance by liaising with the different unit heads
• Support the distribution of information on relevant legal developments amongst staff in liaison with the local legal consultant
• Actively work to prevent litigation and advocate for the use of ADR, and timely dispute resolution where necessary)
• Supporting the process of compliance checks for Customers, Vendors, directors’ employees including any other company stakeholder.
• Prepare relevant regular reports for the CEO’s attention
• Any other duties as may be assigned by the CEOs from time to time.

Requirements and Qualification
• Diploma in Law (Mandatory)
• Bachelor’s degree in any field
• At least 3 years in a relevant role
• High level of business management awareness and advisory experience
• Experience of advising and providing administrative support to boards, committees and senior executives
• Ability to review and analyse regulatory requirements
• Good corporate governance experience
• Excellent attention to detail
• Good interpretation of legal implications in a commercial environment
• Excellent interpersonal and communication skills
• High level of computer literacy, including cloud-based functionalities, communication platforms and good typing speed
• Good use of the MS office
• Experience in handling other EA regions will be an added advantage.


Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure

All candidates who meet the criteria outlined as above are encouraged to apply under the job vacancy “QSSU-EXA-Executive Assistant”.
Click on the link to apply

Note:
Deadline for applications is not later than 08:00 am, 19th December, 2022
Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION


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