Summary
Date Posted: Monday, January 20 2025, Base Salary: Not Disclosed

JOB DETAILS:
Background
Médecins Sans Frontières (MSF) is an international independent medical humanitarian organization that delivers aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender, or political affiliation.
“Do your qualifications and experience not exactly match all requirements of the job?
At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfill every listed qualification. We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability, status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.”
MSF is looking to recruit a suitable candidate for the position below:

Purpose:
This position is in charge of guaranteeing timely and efficient planning, organizing, overseeing administrative and logistical aspects for MSF’s intersectional, international, and local training activities hosted by MSF-Support Unit in Kampala (SUKA).

Accountabilities:
A. Plan and Organize the Intersectional training hosting activities:
1. Facilitates the Training Managers mandated to organize Learning & Development (L&D) events and ensuring proper and smooth implementation of on-site and off-site trainings hosted in Kampala by:
o Serving as a focal person for all training host requests and giving administrative support to all MSF sections. Collect key technical needs to ensure the proper implementation of activities in the best conditions, support the requesting section Headquarters with all the necessary information related to hosting training.
2. Managing the intersectional training activities Calendar according to the Training dates, the specific requests, and the organizational constraints, planning the logistical training and hosting requirements.
3. Providing adequate training venue options, required equipment, and support to execute International Training hosting activities like: Organizing and coordinating all site-logistical related activities (Airport pick up/ training sites set up/ tickets changes/ medical emergencies/ briefs etc.), forecasting and ensuring the availability of all required equipment (Public Address System and visualization systems, translation, vehicles, mobile hospital etc.) for a seamless rollout of training activities.
4. Managing the International training activity budget together with the final budget holder and finance department i.e., Yearly budget forecast, monthly budget follow-up and following up on billing and rebilling process.
5. Participating in peer-to-peer technical exchanges with Headquarters and regional missions on tools and process optimization linked to the organization of learning activities. E.g., event planning and tools for budgetization.
B. Manage Training hosting team:
1. Forecast and plan the team’s workload/task allocation throughout the year.
2. Set objectives, provide guidance, and appraisal to individual team member performance.
3. Collaborate with HR to manage the team’s career development.
4. Oversee the team’s well-being and efficiency (work-life balance, leave management, etc.)
C. Support with the organization of In-house training activities for SUKA:
1. Support the Personnel Development Manager (PDM)/HR team and other missions’ referents by organizing training venues and logistical items for face-to-face internal trainings according to MSF’s standards and procedures. Specifically, coordinate with the PDM, the CoM Doctors, and the Technical Referents for practical organization of the following events:
o Internal workshops.
o Regional workshops.
o Yearly themed events.

Education:
• Bachelors in Business Administration, Accounting & Finance, or Human Resource.
• Additional training in ToT is an added advantage.

Experience:
• At least two years’ work experience in a similar function.
• Experience in team management and coordinating learning activities is a plus, and good knowledge of MSF is a strong asset.

Skills:
• Excellent organizational skills.
• Good interpersonal communication skills.
• Stakeholder coordination skills.
• Multitasking skills.

Competencies:
• People Management.
• Adult learning principles and learning styles.
• Public speaking/Presentation.
• Proficiency in MS Office (Outlook, PowerPoint, and Excel).

Language:
• Fluent in English and French is an added advantage.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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