Summary
Date Posted: Monday, May 15, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

ARE YOU UP TO THE CHALLENGE?
We are seeking a qualified individual for the position of Logisctics Associate to be based in Kampala Country Office. Selected candidates will be employed on Service Contract.

KEY ACCOUNTABILITIES (not all-inclusive)
• Preparation and overall processing of Request for Quotations (RFQ) for all contracts required for the implementation of WFP Logistics operations in Uganda and the same disseminated as per WFP approved systems.
• Ensure organization of all required meetings related to the contracting process.
• Prepare and disseminate of information regarding contract status and any other required information including but not limited to Local Contracting Committee (LCC) minutes, Expression of Interest (EOI), Contract Awards and Note for Record (NFR) documents
• Evaluate documentation received from companies aspiring to be included in WFP shortlist and present findings to the Logistics Officer.
• Evaluate offers received for various RFQ’s and present findings to the Logistics Officer.
• Draft or assist in drafting any other correspondence from the Contracting Unit of an official nature or for internal purposes.
• Monitor contract validity dates and other relevant information regarding each contract.
• Ensure advertisement, receipt of documentation and short-listing of prospective service providers where applicable.
• Contribute to the performance evaluation process.
• Develop contract management tools, templates, methods and processes for contracts. Maintain database of information related to the contracts and perform trend analysis of historical data related to contracts and transport data.
• Transform and modernize contracting processes by making use of new technologies through increased automation.
• Gather market intelligence; keep abreast of developments in the market as well as any regulations affecting the sector, as applicable.
• Produce organized, accurate and well documented records with well analyzed data and address unforeseen situations while seeking advice and guidance from supervisor, as necessary.
• Perform other related duties as may be required.

LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity
• Upholds WFP values, principles, and standards:
• Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:

Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
• Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn: \
• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
• Drives Results and Delivers on Commitments
• Delivers results for maximum impact:
• Holds self and/or others accountable for the delivery of results Delegates appropriately:

Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
• Responds readily to change adjusting work as needed
• Fosters Inclusive and Collaborative Teamwork
• Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback:
• Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives:
• Listens attentively to others to capture, learn, build and share new perspectives

STANDARD MINIMUM QUALIFICATIONS
• University degree in Accounting, Business Administration, Logistics, Procurement, Supply Chain Management, or related degree

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• A minimum of five years’ practical working experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing, and forwarding, air operations, large scale road/rail transport and distribution management.
• Ability to review a variety of complex data, adjust discrepancies and resolve operational problems with substantial independence.
• Ability to obtain/give information of non-routine in nature involving interpretation of facts requiring clarity of expression.
• High sense of initiative and judgment with an ability to work quickly and accurately under minimum supervision and time constraints/pressure.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

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