Massive Recruitment at StrongMinds Uganda
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Human Resource Trainee job at StrongMinds Uganda
JOB DETAILS:
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organization (Registration No.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda. SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple, evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge, Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252# and select option 10 for free counseling over the phone.
Job Purpose
• Are you passionate about HR and people management?
• Are you seeking to grow in a rapidly changing and positive environment?
• Are you open to learning- especially the aspects of digital and dynamic people management approaches?
• Are you self-driven, with a positive attitude?
• How passionate are you about mental health?
• Are you resilient, eager to learn and open to new challenges?
If your answers to all the above are “Yes”, come join us.
You will also be expected to model StrongMinds’ core values:
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
Education:
• Bachelor's Degree in Human Resource management or related field
As part of a rapidly growing NGO, this role has potential for advancement. Smart, aggressive, and ambitious candidates are encouraged to apply.
Salary: Competitive salary commensurate with experience.
Start Date: Soonest.
Job Type: Full-time
Schedule: Monday to Friday
COVID-19 considerations:
StrongMinds strictly adheres to all CDC guidelines for Covid-19 protection.
JOB DETAILS:
Reporting to: Operations Manager
Location: Kampala, Uganda
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
Job Description:
The Fleet Officer will boost the Operations Department by holding a primary role in the recruitment of quality drivers into the fleet and maintaining detailed records of vehicle servicing and inspection. The officer will so schedule both the staff travel needs and vehicle maintenance to ensure operational efficiency, among other duties. This individual will both oversee and regulate the conduct of drivers in line with SMU fleet policy to ensure that the organization’s operations are in line with both the set policies and procedures.
Key Areas of Accountability:
• Deciding whether to lease or buy vehicles.
• Assisting in the recruitment of quality drivers into the fleet.
• Developing efficient driver schedules to maximize profits.
• Managing drivers so they adhere to strict schedules.
• Registering and licensing all vehicles under their management.
• Finding ways to cut costs and maximize profits.
• Developing strategies for greater fuel efficiency.
• Maintaining detailed records of vehicle servicing and inspection.
• Complying with local traffic laws and regulations.
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
• Monitoring driver behavior and ensuring a high level of customer service.
• Analyzing data to increase business operational efficiency.
• Utilizing GPS systems to monitor drivers and track vehicles in case of theft.
Education:
• Bachelor’s degree in fleet management, logistics, or business administration.
Experience, Knowledge, Skills, and Behaviors:
• Minimum 2 years of fleet operations experience.
• Strong evidence/experience in performance-based fleet operations.
• Experience in the management of budgets.
• Experience in the transportation industry.
• Experience in fleet-related compliance systems.
• Proven experience managing fleet operations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• People leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Knowledge of vehicle mechanics is an added advantage.
The successful candidate will be expected to embrace and role model the core values of StrongMinds:
• We are people focused.
• We think big and act fast.
• We are data driven.
• We do what we say and say what we do.
JOB DETAILS:
Position: Supply Chain Assistant, Fleet Assistant, and Logistics Assistant
Reporting to: Operations Manager
Location: Kampala, Uganda
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social
Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organisation (RegistrationNo.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda. SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple, evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge, Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252# and select option 10 for free counseling over the phone.
Job Description:
The operations assistants will support the operations department and manage the supply chain function in SMU with the aim of providing effective and timely logistics support to all SMU programming in relation to procurement, fleet, and stores. Providing effective and timely support to SMU in relation to supply chain. Ensuring that all SMU supply chain tasks are carried out while adhering to SMU values, policies, and procedures.
Key Areas of Accountability:
Procurement
• Receives purchase requests (PRS) from users in SMU and in consultation with the Operations Manager, sends the request for offer to potential suppliers.
• Receives offers/quotations from suppliers and prepares bid analysis for purchases and has all approvals completed according to the Procurement Policy.
• Ensures that each article purchased is as per SMU procurement manual and an official purchase order is placed according to the best price in proportion to quality.
• Ensures that purchases are done in a timely manner in reference to operations time frame.
• Ensures that all purchased goods are delivered according to specification to the end customer and/or beneficiaries. If goods are going directly to users/customers, the officer will organize their safekeeping in the organization’s warehouse/store.
• Checks all invoices for logistics services against orders made by the logistics office.
• Monitors and summarises all receipts and provides an activity to the Operations Manager and all teams on a weekly basis.
• Ensures that staff adheres to all SMU procurement procedures.
• Prepares all needed documents for the Finance department, in order to obtain the cash or cheque needed to purchase the goods or supplies.
• Ensures that expenses in excess of the budget should always be discussed with the Operations Manager in coordination with the Operations Manage and the budget holders prior to purchase.
• Follows up on the change of prices of the market and advises the Operations Manager.
• Ensures that the price list is updated in a timely manner and forwarded to all Budget Holders.
• Keep all filing up to date; order requests, quotations, two- three quote files, purchase orders, and supplier documentation. Ensures that the open order sheet is always updated and circulated every Friday of the week.
• Ensures that at the end of the month all completed files are uploaded into the drop box.
Stocks & Warehouse Management
• Implementation of all stores management procedures and associated documents in line with SMU policies.
• Educate & coach relevant staff on in-store management systems and standards.
• Responsible to manage the program stock, including the stationary store, and ensuring that the warehouse is always clean & tidy.
• Fill, in for all movement of goods in and out of the stores, and all documentation accordingly.
1. Goods in dockets
2. Stock cards
3. Delivery documents and packing lists
• Do a physical monthly (100%) physical inventory.
• Monitors that all stores are kept clean and ensure these are always locked and no materials are missing.
• Monitor the minimum stock levels if applicable and act accordingly.
• Make the monthly stock report and send it to Operations Manager with the agreement of the Finance and assistant responsible for the daily management of stores.
• Update all stock cards with all available data.
• Ensure Internal Requisition Forms (IRFs) are completed for all items requested from stores.
• Share stock movement sheets (SMS) shared weekly with program staff, management, and others as required.
• Reconcile stocks issued for distributions with the distribution lists and l leftover ft over donation stock returned to the warehouse and accounted for on the stock cards.
• Keep high value / attractive and moveable items (e.g., spare parts, pool assets) secure.
• Complete Goods Received Notes (GRN) issue and file on receipt of all stock into the warehouse and delivery dockets issued for the movement of stock between locations.
• File all store paperwork in accordance with the logistics manual in a secure location.
• Complete and update stock cards for all stock items on receipt and dispatch of stock.
Fleet Operations and Management
• Support to ensure compliance with security procedures and policies as determined by country.
• Proactively ensure that team members operate in a secure environment and are aware of policies.
• Support to establish and maintain a pipeline of supplies, overseeing the logistical aspects of the operation; overseeing goods/commodity storage and movements as needed.
• Supervise the fleet management team and ensure systems track maintenance, fuel usage, and vehicle scheduling.
• Coordinate with Kampala and field offices on travel and logistics support as required.
• Support cost-effective effective fleet management, including tracking of maintenance, fuel usage, and vehicle scheduling.
• Share monthly fleet management reports with the Operations Manager.
• Maintain inventory records of materials and materials flow; oversee tracking of all assets.
Education:
• Bachelor's Degree in Business Administration or related field
Experience:
• Minimum 2 years of operational experience.
• Experience in financial management and budget monitoring and financial.
• Familiarity with Procurement, logistics and fleet management systems will be an added advantage.
• Good analytical skills and ability to present and report findings verbally and in writing.
Knowledge, Skills, and Behaviors:
• Strong evidence/experience in performance-based procurement and logistics operations.
• Experience in the management of systems budgets.
• Experience in supporting procurement, fleet, and compliance systems.
• Bachelor’s degree in supply chain management, logistics, or business administration.
• Proven experience managing supply chain operations and fleet Operations.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• People leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
You will also be expected to model StrongMinds’ core values:
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
JOB DETAILS:
Job Purpose:
Under the leadership of the head of finance and operations, the Finance Officer is responsible for providing technical expertise and supporting the financial operations of the Strong Minds Uganda Office and ensures timely and accurate financial reports and practices including review and entry of financial transactions in the electronic system, cash management, financial disbursements, ledgers, risk management and ensuring high levels of compliance for both internal policies and statutory
Education:
• Bachelor’s degree in Accounting or Finance, Business Administration, or related field
• Partial or full professional qualification in CPA, ACCA, or other internationally recognized accounting. requirements:
JOB DETAILS:
About StrongMinds
StrongMinds (www.strongminds.org) is an INGO that treats depression in women and adolescents in low-income communities in sub-Saharan Africa. Our rigorously tested group talk therapy model is delivered by trained lay community members, enabling us to rapidly reach tens of thousands of people each year. Since our founding in 2013, we have restored mental health to more than 170,000 women and adolescents in Uganda and Zambia. We are the only organization scaling a proven, cost-effective solution to the depression epidemic in sub-Saharan Africa.
Job Description:
The Communications Officer will serve as a key contributor to the StrongMinds Uganda and StrongMinds Global communications and marketing initiative. This position will serve as a key communications liaison between the Uganda and US offices, providing content (stories, images, video, etc.) for donor-facing publications and for social media. The ideal person is a creative, a quick thinker, has a knack for detail and a penchant for excellence, is great with people, a consummate networker, and an amazing writer (therefore is an avid reader and likes researching).
Responsibilities:
• Coordinate with Global comms team on international social media strategy and provide regular content, following a social media calendar,
• Travel to communities and collect stories, quotes, and photographs from StrongMinds beneficiaries, volunteers, and partners,
• Produce regular stories, quotes, content for StrongMinds’ recurring publications, such as Partner briefs, monthly newsletters, social media, and quarterly reports,
• Coordinate and collect feedback from Uganda office on global publications,
• Supervise consulting photographers, videographers and writers on field visits,
• Ensure that informed consent is obtained from all interview and photo subjects,
• Work with the Manager Brand, Content and Creative ensuring that all publications and merchandise adhere to StrongMinds brand and messaging guidelines,
• Proactively work with colleagues to identify upcoming storytelling needs and arrange for content to be sourced, written, and edited ahead of deadlines.
• Ensure that publications produced by the global communications office are culturally and contextually relevant to Ugandan audiences, guide writing team on necessary changes as needed,
• Assist with uploading and tagging of digital assets to online database, as needed
• Provide general support to communications department, including formatting of reports, coordinating metrics, scheduling meetings, sourcing merchandise, and other duties as needed.
• Any other duties as assigned to help advance the StrongMinds communications strategy and organizational priorities.
Desired Qualifications, Skills, and Experience:
• Bachelor’s degree plus 3-5 years of professional experience, particularly in roles that require a variety of writing styles and/or a variety of audiences.
• Strong written communication skills, the ability to write clear, structured, articulate, and persuasive proposals and reports.
• Strong organizational skills and attention to detail.
• A clear understanding of StrongMinds’ mission and ability to convey strategy.
• Strong research skills – ability to synthesize research, interviews, and data to craft compelling narratives.
• Ability to handle competing priorities and meet multiple deadlines in a fast-paced environment.
• Proactive approach to identifying opportunities for improvement and removing barriers/problem solving to deliver results.
• Video editing and photography skills, a plus.
• Self-starter, who can set and adhere to deadlines.
Essential Characteristics:
• Proven ability to work as an effective team member
• Self-motivated with excellent leadership skills
• Ability to work with diverse cultures
• Ability to work under pressure
• Self-respect
• Timeliness
• Self driven, hard working, results oriented, eager to learn
• Team player
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
JOB DETAILS:
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise
based in Maplewood, N.J, that focuses on one of the most underserved populations and one of
the most pervasive mental illnesses in the world. We treat depression among women of all ages
in Africa, where access to mental health treatment is extremely limited, and will be launching
our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in
Uganda and Zambia. We are the only organization scaling a solution to depression with a
potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition
to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social
Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organization (Registration
No.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda.
SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple,
evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal
psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge,
Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252#
and select option 10 for free counseling over the phone.
Job Description:
The Finance and Administration Coordinator shall be responsible for establishing and maintaining
an administration function as one means of assuring uniform and equitable management of SMU
standards and conditions at all our premises. The existence and dissemination of such standards
and conditions related to SMU shall facilitate positive relations with internal and external
stakeholders. Acknowledged and understood by both management and employees, they shall
minimize the risk of misinterpretation, and operational ineffectiveness, inefficiencies and
prescribe standardized approaches for different situations that may occur in the day-to-day
management of facilities and administration.
Key Areas of Accountability:
• Raise various requisitions/jobs requests and liaise with other departments like Procurement and Finance in making sure that the purchasing and payment process runs smoothly.
• Carry out motion study and make recommendations to workflow, processes whilst considering the right level of sensitivity.
• Rental billings and collections.
• Maintenance of service charge account and proper audit at the end of the year.
• Oversee the repairs and maintenance of all SMU facilities from time to time.
• Supervise all service contractors e. g security, cleaning, maintenance etc. and ensure performance as per the SLAs.
• Keep and maintain all the proper building records, drawings etc. that may be required
• for future referencing.
• Process the supplier’s invoices and follow up for payments e. g service providers
• Ensure 5S roll out at all offices to minimize waste in time, material, and man. (Paper corner, branding, signage).
• Ensure compliance with the required KCCA and other municipal council occupational Health and safety regulations.
• Follow up and process the utility and statutory bills and for payment to ensure they are paid on time.
• Ready to address any ad hoc arising logistical issues relating to the management of all SMU facilities and implement audit recommendations.
• Ensure and manage the Health and Safety of all SMU facilities, property, human resources, and contents here in.
• Ensure SMU offices all have well trained health and safety team liaisons. (First aid, Fire marshals, DEI officers, safeguarding coordinators).
• Deliver on performance requirements as defined in the departments’ strategy map.
• Manage all administration assistants at SMU facilities, ensure sufficient cover and empower them to deliver as per expectation.
Experience:
• 5-8 years with supervisory experience.
• Proficient report writing skills.
• Experience with skills transfer (training and coaching).
• Experience in conducting PR research, managing visual branding and image.
• Demonstrated effectiveness in the realization of performance objectives and previous experience in performance-based evaluations.
• Understanding of 5S Standards guidelines, compliance, and policy development.
Languages:
• Excellent written and spoken command of the English language.
Education:
• Bachelor’s degree in a related field Social Sciences, Development studies, Quantitative Economics, Statistics, Population Studies, Public Health, or other related field.
• Related Postgraduate degree or equivalent, with a strong understanding of different QA concepts and approaches.
Competencies:
• Computer literacy.
• Excellent written and oral communications skills.
• Ability to handle multiple competing priorities while remaining professional and calm.
• Ability to work with many diverse people.
• Effective telephone skills.
• Written and verbal communication and problem-solving skills.
• Ability to work as a liaison with clients, government agencies, grantors, partners, and other stakeholders to coordinate quality measurement and performance activities and possess the ability to communicate with people from a variety of socioeconomic and cultural backgrounds.
• Ability to prioritize, organize, carry out work assignments independently and efficiently and can work independently and be self-directed and flexible.
• Must be able to make suggestions on workflow or system efficiency and effectiveness.
• Ability to build and motivate teams with demonstrated leadership and facilitation experience.
• Ability to work collaboratively.
• Ability to communicate effectively with senior management, providers, and all staff.
• Reflective, and willing to learn from experience.
• Flexibility and willingness to travel.
• Willing to adhere to our Gender and Safeguarding policies.
The successful candidate will be expected to embrace and role model the core values of StrongMinds:
• We are people focused.
• We think big and act fast.
• We are data driven.
• We do what we say and say what we do.
• We believe in collaboration, not competition.
JOB DETAILS:
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organization (Registration No.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda. SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple, evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge, Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252# and select option 10 for free counseling over the phone.
Job Purpose
• Are you passionate about HR and people management?
• Are you seeking to grow in a rapidly changing and positive environment?
• Are you open to learning- especially the aspects of digital and dynamic people management approaches?
• Are you self-driven, with a positive attitude?
• How passionate are you about mental health?
• Are you resilient, eager to learn and open to new challenges?
If your answers to all the above are “Yes”, come join us.
You will also be expected to model StrongMinds’ core values:
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
Education:
• Bachelor's Degree in Human Resource management or related field
As part of a rapidly growing NGO, this role has potential for advancement. Smart, aggressive, and ambitious candidates are encouraged to apply.
Salary: Competitive salary commensurate with experience.
Start Date: Soonest.
Job Type: Full-time
Schedule: Monday to Friday
COVID-19 considerations:
StrongMinds strictly adheres to all CDC guidelines for Covid-19 protection.
JOB DETAILS:
Reporting to: Operations Manager
Location: Kampala, Uganda
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
Job Description:
The Fleet Officer will boost the Operations Department by holding a primary role in the recruitment of quality drivers into the fleet and maintaining detailed records of vehicle servicing and inspection. The officer will so schedule both the staff travel needs and vehicle maintenance to ensure operational efficiency, among other duties. This individual will both oversee and regulate the conduct of drivers in line with SMU fleet policy to ensure that the organization’s operations are in line with both the set policies and procedures.
Key Areas of Accountability:
• Deciding whether to lease or buy vehicles.
• Assisting in the recruitment of quality drivers into the fleet.
• Developing efficient driver schedules to maximize profits.
• Managing drivers so they adhere to strict schedules.
• Registering and licensing all vehicles under their management.
• Finding ways to cut costs and maximize profits.
• Developing strategies for greater fuel efficiency.
• Maintaining detailed records of vehicle servicing and inspection.
• Complying with local traffic laws and regulations.
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
• Monitoring driver behavior and ensuring a high level of customer service.
• Analyzing data to increase business operational efficiency.
• Utilizing GPS systems to monitor drivers and track vehicles in case of theft.
Education:
• Bachelor’s degree in fleet management, logistics, or business administration.
Experience, Knowledge, Skills, and Behaviors:
• Minimum 2 years of fleet operations experience.
• Strong evidence/experience in performance-based fleet operations.
• Experience in the management of budgets.
• Experience in the transportation industry.
• Experience in fleet-related compliance systems.
• Proven experience managing fleet operations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• People leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Knowledge of vehicle mechanics is an added advantage.
The successful candidate will be expected to embrace and role model the core values of StrongMinds:
• We are people focused.
• We think big and act fast.
• We are data driven.
• We do what we say and say what we do.
JOB DETAILS:
Position: Supply Chain Assistant, Fleet Assistant, and Logistics Assistant
Reporting to: Operations Manager
Location: Kampala, Uganda
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise based in Maplewood, N.J, that focuses on one of the most underserved populations and one of the most pervasive mental illnesses in the world. We treat depression among women of all ages in Africa, where access to mental health treatment is extremely limited, and will be launching our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression with a potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social
Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organisation (RegistrationNo.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda. SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple, evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge, Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252# and select option 10 for free counseling over the phone.
Job Description:
The operations assistants will support the operations department and manage the supply chain function in SMU with the aim of providing effective and timely logistics support to all SMU programming in relation to procurement, fleet, and stores. Providing effective and timely support to SMU in relation to supply chain. Ensuring that all SMU supply chain tasks are carried out while adhering to SMU values, policies, and procedures.
Key Areas of Accountability:
Procurement
• Receives purchase requests (PRS) from users in SMU and in consultation with the Operations Manager, sends the request for offer to potential suppliers.
• Receives offers/quotations from suppliers and prepares bid analysis for purchases and has all approvals completed according to the Procurement Policy.
• Ensures that each article purchased is as per SMU procurement manual and an official purchase order is placed according to the best price in proportion to quality.
• Ensures that purchases are done in a timely manner in reference to operations time frame.
• Ensures that all purchased goods are delivered according to specification to the end customer and/or beneficiaries. If goods are going directly to users/customers, the officer will organize their safekeeping in the organization’s warehouse/store.
• Checks all invoices for logistics services against orders made by the logistics office.
• Monitors and summarises all receipts and provides an activity to the Operations Manager and all teams on a weekly basis.
• Ensures that staff adheres to all SMU procurement procedures.
• Prepares all needed documents for the Finance department, in order to obtain the cash or cheque needed to purchase the goods or supplies.
• Ensures that expenses in excess of the budget should always be discussed with the Operations Manager in coordination with the Operations Manage and the budget holders prior to purchase.
• Follows up on the change of prices of the market and advises the Operations Manager.
• Ensures that the price list is updated in a timely manner and forwarded to all Budget Holders.
• Keep all filing up to date; order requests, quotations, two- three quote files, purchase orders, and supplier documentation. Ensures that the open order sheet is always updated and circulated every Friday of the week.
• Ensures that at the end of the month all completed files are uploaded into the drop box.
Stocks & Warehouse Management
• Implementation of all stores management procedures and associated documents in line with SMU policies.
• Educate & coach relevant staff on in-store management systems and standards.
• Responsible to manage the program stock, including the stationary store, and ensuring that the warehouse is always clean & tidy.
• Fill, in for all movement of goods in and out of the stores, and all documentation accordingly.
1. Goods in dockets
2. Stock cards
3. Delivery documents and packing lists
• Do a physical monthly (100%) physical inventory.
• Monitors that all stores are kept clean and ensure these are always locked and no materials are missing.
• Monitor the minimum stock levels if applicable and act accordingly.
• Make the monthly stock report and send it to Operations Manager with the agreement of the Finance and assistant responsible for the daily management of stores.
• Update all stock cards with all available data.
• Ensure Internal Requisition Forms (IRFs) are completed for all items requested from stores.
• Share stock movement sheets (SMS) shared weekly with program staff, management, and others as required.
• Reconcile stocks issued for distributions with the distribution lists and l leftover ft over donation stock returned to the warehouse and accounted for on the stock cards.
• Keep high value / attractive and moveable items (e.g., spare parts, pool assets) secure.
• Complete Goods Received Notes (GRN) issue and file on receipt of all stock into the warehouse and delivery dockets issued for the movement of stock between locations.
• File all store paperwork in accordance with the logistics manual in a secure location.
• Complete and update stock cards for all stock items on receipt and dispatch of stock.
Fleet Operations and Management
• Support to ensure compliance with security procedures and policies as determined by country.
• Proactively ensure that team members operate in a secure environment and are aware of policies.
• Support to establish and maintain a pipeline of supplies, overseeing the logistical aspects of the operation; overseeing goods/commodity storage and movements as needed.
• Supervise the fleet management team and ensure systems track maintenance, fuel usage, and vehicle scheduling.
• Coordinate with Kampala and field offices on travel and logistics support as required.
• Support cost-effective effective fleet management, including tracking of maintenance, fuel usage, and vehicle scheduling.
• Share monthly fleet management reports with the Operations Manager.
• Maintain inventory records of materials and materials flow; oversee tracking of all assets.
Education:
• Bachelor's Degree in Business Administration or related field
Experience:
• Minimum 2 years of operational experience.
• Experience in financial management and budget monitoring and financial.
• Familiarity with Procurement, logistics and fleet management systems will be an added advantage.
• Good analytical skills and ability to present and report findings verbally and in writing.
Knowledge, Skills, and Behaviors:
• Strong evidence/experience in performance-based procurement and logistics operations.
• Experience in the management of systems budgets.
• Experience in supporting procurement, fleet, and compliance systems.
• Bachelor’s degree in supply chain management, logistics, or business administration.
• Proven experience managing supply chain operations and fleet Operations.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• People leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
You will also be expected to model StrongMinds’ core values:
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
JOB DETAILS:
Job Purpose:
Under the leadership of the head of finance and operations, the Finance Officer is responsible for providing technical expertise and supporting the financial operations of the Strong Minds Uganda Office and ensures timely and accurate financial reports and practices including review and entry of financial transactions in the electronic system, cash management, financial disbursements, ledgers, risk management and ensuring high levels of compliance for both internal policies and statutory
Education:
• Bachelor’s degree in Accounting or Finance, Business Administration, or related field
• Partial or full professional qualification in CPA, ACCA, or other internationally recognized accounting. requirements:
JOB DETAILS:
About StrongMinds
StrongMinds (www.strongminds.org) is an INGO that treats depression in women and adolescents in low-income communities in sub-Saharan Africa. Our rigorously tested group talk therapy model is delivered by trained lay community members, enabling us to rapidly reach tens of thousands of people each year. Since our founding in 2013, we have restored mental health to more than 170,000 women and adolescents in Uganda and Zambia. We are the only organization scaling a proven, cost-effective solution to the depression epidemic in sub-Saharan Africa.
Job Description:
The Communications Officer will serve as a key contributor to the StrongMinds Uganda and StrongMinds Global communications and marketing initiative. This position will serve as a key communications liaison between the Uganda and US offices, providing content (stories, images, video, etc.) for donor-facing publications and for social media. The ideal person is a creative, a quick thinker, has a knack for detail and a penchant for excellence, is great with people, a consummate networker, and an amazing writer (therefore is an avid reader and likes researching).
Responsibilities:
• Coordinate with Global comms team on international social media strategy and provide regular content, following a social media calendar,
• Travel to communities and collect stories, quotes, and photographs from StrongMinds beneficiaries, volunteers, and partners,
• Produce regular stories, quotes, content for StrongMinds’ recurring publications, such as Partner briefs, monthly newsletters, social media, and quarterly reports,
• Coordinate and collect feedback from Uganda office on global publications,
• Supervise consulting photographers, videographers and writers on field visits,
• Ensure that informed consent is obtained from all interview and photo subjects,
• Work with the Manager Brand, Content and Creative ensuring that all publications and merchandise adhere to StrongMinds brand and messaging guidelines,
• Proactively work with colleagues to identify upcoming storytelling needs and arrange for content to be sourced, written, and edited ahead of deadlines.
• Ensure that publications produced by the global communications office are culturally and contextually relevant to Ugandan audiences, guide writing team on necessary changes as needed,
• Assist with uploading and tagging of digital assets to online database, as needed
• Provide general support to communications department, including formatting of reports, coordinating metrics, scheduling meetings, sourcing merchandise, and other duties as needed.
• Any other duties as assigned to help advance the StrongMinds communications strategy and organizational priorities.
Desired Qualifications, Skills, and Experience:
• Bachelor’s degree plus 3-5 years of professional experience, particularly in roles that require a variety of writing styles and/or a variety of audiences.
• Strong written communication skills, the ability to write clear, structured, articulate, and persuasive proposals and reports.
• Strong organizational skills and attention to detail.
• A clear understanding of StrongMinds’ mission and ability to convey strategy.
• Strong research skills – ability to synthesize research, interviews, and data to craft compelling narratives.
• Ability to handle competing priorities and meet multiple deadlines in a fast-paced environment.
• Proactive approach to identifying opportunities for improvement and removing barriers/problem solving to deliver results.
• Video editing and photography skills, a plus.
• Self-starter, who can set and adhere to deadlines.
Essential Characteristics:
• Proven ability to work as an effective team member
• Self-motivated with excellent leadership skills
• Ability to work with diverse cultures
• Ability to work under pressure
• Self-respect
• Timeliness
• Self driven, hard working, results oriented, eager to learn
• Team player
Core values
We are people focused.
Our clients are the top priority, and we ensure they receive the best possible care and support. Our
employees matter and we enable our team to thrive. We respect all our stakeholders and treat them as equals.
Behaviors Indicators
• Puts clients’ first (internal and external)
• Respect for all stakeholders
• Show care and provide support to all our clients – both internal and external
• Treat all stakeholders equally.
• Foster a spirit of teamwork
We think big and act fast.
We are passionate about achieving our bold mission. We move with urgency and focus on achieving scale. We continually find new ways to work and to solve problems.
Behaviors Indicators
• Works with urgency
• Focus on achieving the Mission.
• New and innovative ways of work to solve problems
We are data driven.
Data is at our core. It guides us and drives our decision-making.
Behaviors Indicators
• Decision-making driven by data.
• Putting data at the core of StrongMinds operations
We do what we say and say what we do.
We are open and direct in our communications. We are honest in our interactions. No funny business.
Behaviors Indicators
• Open and direct communication
• Honesty in all interactions
• High level of integrity
We believe in collaboration, not competition.
We do not compete with other mental health implementers. We welcome their contributions to achieving our mission and partner with them whenever possible.
Behaviors Indicators
• Partnership with other mental health implementers
• Collaboration within teams
JOB DETAILS:
StrongMinds (www.strongminds.org) is a dynamic and fast growing 501(c)(3) social enterprise
based in Maplewood, N.J, that focuses on one of the most underserved populations and one of
the most pervasive mental illnesses in the world. We treat depression among women of all ages
in Africa, where access to mental health treatment is extremely limited, and will be launching
our services in Newark, New Jersey beginning in 2022.
Since its start in 2014, StrongMinds has treated over 170,000 women with depression in
Uganda and Zambia. We are the only organization scaling a solution to depression with a
potential to serve millions of people in the next ten years.
StrongMinds has earned an impressive reputation in the global mental health space. In addition
to media coverage in the New York Times, Forbes, BBC World Service, and the Stanford Social
Innovation Review, we are described by UK organization Founders Pledge as the most costeffective mental health organization working in the developing world.
About StrongMinds Uganda
StrongMinds Uganda (SMU), is a non-profit, non-governmental organization (Registration
No.S.5914/11746) situated at Plot 30, Luthuli Rise Bugolobi, PO Box 35874, Kampala, Uganda.
SMU’s mandate is to improve the mental health of women in Uganda by implementing a simple,
evidence-based, and cost-efficient model of group talk therapy, based on group interpersonal
psychotherapy (IPT-G). SMU has field presence in Lamwo, Kotido, Mbale, Wakiso, Mayuge,
Mbarara, Mukono, Kampala, and Iganga. SMU services can also be accessed virtually via *252#
and select option 10 for free counseling over the phone.
Job Description:
The Finance and Administration Coordinator shall be responsible for establishing and maintaining
an administration function as one means of assuring uniform and equitable management of SMU
standards and conditions at all our premises. The existence and dissemination of such standards
and conditions related to SMU shall facilitate positive relations with internal and external
stakeholders. Acknowledged and understood by both management and employees, they shall
minimize the risk of misinterpretation, and operational ineffectiveness, inefficiencies and
prescribe standardized approaches for different situations that may occur in the day-to-day
management of facilities and administration.
Key Areas of Accountability:
• Raise various requisitions/jobs requests and liaise with other departments like Procurement and Finance in making sure that the purchasing and payment process runs smoothly.
• Carry out motion study and make recommendations to workflow, processes whilst considering the right level of sensitivity.
• Rental billings and collections.
• Maintenance of service charge account and proper audit at the end of the year.
• Oversee the repairs and maintenance of all SMU facilities from time to time.
• Supervise all service contractors e. g security, cleaning, maintenance etc. and ensure performance as per the SLAs.
• Keep and maintain all the proper building records, drawings etc. that may be required
• for future referencing.
• Process the supplier’s invoices and follow up for payments e. g service providers
• Ensure 5S roll out at all offices to minimize waste in time, material, and man. (Paper corner, branding, signage).
• Ensure compliance with the required KCCA and other municipal council occupational Health and safety regulations.
• Follow up and process the utility and statutory bills and for payment to ensure they are paid on time.
• Ready to address any ad hoc arising logistical issues relating to the management of all SMU facilities and implement audit recommendations.
• Ensure and manage the Health and Safety of all SMU facilities, property, human resources, and contents here in.
• Ensure SMU offices all have well trained health and safety team liaisons. (First aid, Fire marshals, DEI officers, safeguarding coordinators).
• Deliver on performance requirements as defined in the departments’ strategy map.
• Manage all administration assistants at SMU facilities, ensure sufficient cover and empower them to deliver as per expectation.
Experience:
• 5-8 years with supervisory experience.
• Proficient report writing skills.
• Experience with skills transfer (training and coaching).
• Experience in conducting PR research, managing visual branding and image.
• Demonstrated effectiveness in the realization of performance objectives and previous experience in performance-based evaluations.
• Understanding of 5S Standards guidelines, compliance, and policy development.
Languages:
• Excellent written and spoken command of the English language.
Education:
• Bachelor’s degree in a related field Social Sciences, Development studies, Quantitative Economics, Statistics, Population Studies, Public Health, or other related field.
• Related Postgraduate degree or equivalent, with a strong understanding of different QA concepts and approaches.
Competencies:
• Computer literacy.
• Excellent written and oral communications skills.
• Ability to handle multiple competing priorities while remaining professional and calm.
• Ability to work with many diverse people.
• Effective telephone skills.
• Written and verbal communication and problem-solving skills.
• Ability to work as a liaison with clients, government agencies, grantors, partners, and other stakeholders to coordinate quality measurement and performance activities and possess the ability to communicate with people from a variety of socioeconomic and cultural backgrounds.
• Ability to prioritize, organize, carry out work assignments independently and efficiently and can work independently and be self-directed and flexible.
• Must be able to make suggestions on workflow or system efficiency and effectiveness.
• Ability to build and motivate teams with demonstrated leadership and facilitation experience.
• Ability to work collaboratively.
• Ability to communicate effectively with senior management, providers, and all staff.
• Reflective, and willing to learn from experience.
• Flexibility and willingness to travel.
• Willing to adhere to our Gender and Safeguarding policies.
The successful candidate will be expected to embrace and role model the core values of StrongMinds:
• We are people focused.
• We think big and act fast.
• We are data driven.
• We do what we say and say what we do.
• We believe in collaboration, not competition.
Job Info
Job Category:
Several Jobs in one Advert jobs in Uganda
Job Type:
Full-time
Deadline of this Job: 21 November 2022
Duty Station: Kampala
Posted:
08-11-2022
No of Jobs:
12
Start Publishing:
08-11-2022
Stop Publishing (Put date of 2030):
25-11-2066
Apply Now
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