Summary
Date Posted: Tuesday, July 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Program Officer will provide programmatic, administrative, financial and logistical support required for the program. This includes assisting with program grants-related tasks, supporting preparation of budgets and collation of grant documents. This is a contract position and is renewable annually based on availability of funding and scope of work.

Specific Responsibilities:
• Coordinate and support program, financial, contractual, monitoring, and administrative functions of the GHSA team such that activities are implemented according to plans and in a timely fashion
• Assist with the preparation, monitoring and tracking of project budgets under guidance from the Program Manager/Senior Finance Officer Ensure that the required technical, administrative and financial program reports are submitted in a timely fashion
• Assist program and administrative staff and consultants to produce letters, documents, reports and presentations and materials for distribution (including word processing, basic data analysis, photocopying, etc.)
• Facilitate the procurement and management of consultants, supplies and program assets required for project implementation
• Support the Finance and Grants team in tracking and maintaining expenditure records for both program and grantees
• Assist program teams in drafting, proofreading technical materials and finalizing and updating program activity reports, activity charts, annual reports and other project documents
• Assist with the organization of meetings, field visits, and other project activities
• Assist with maintaining the project management calendar and keeping it up to date
• Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs, including documenting project lessons learnt
• Support the Uganda team in preparation of monthly, quarterly and annual reports and work plans including ensuring that they are in JEMS/PMM/JPTT system as necessary
• Maintain a program filing system - both electronic and hard copy for the office and ensure that final documents program and grants documents are appropriately saved and organized in SharePoint, and other Jhpiego tools
• Perform other programmatic and administrative duties as assigned by supervisor to ensure smooth functioning and achievement of project goals as required

Qualifications:
• Bachelor's degree in health sciences, nursing, Public Health, health sciences or a related field
• Relevant certificates in data analytics are an added advantage

Skills & Experience
• At least two years of related experience, at the national level, in health management information systems
• At least two years of experience in working with donor-funded programs and teams
• Knowledge and experience of integrated disease surveillance and reporting (IDSR) guidelines and operating mechanisms is an added advantage
• Experience in supporting diverse teams
• Proven ability to multitask across various planning and implementation processes within a highly demanding environment.
• Excellent writing, verbal and interpersonal communication skills in English.
• Ability and willingness to travel to field locations

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
For additional information about Jhpiego, visit our website at: www.jhpiego.org Interested applicants should submit copies of a cover letter, CV and academic documents to: Uganda.Country Office@jhpiego.org  with the subject line of the position that you are applying for in the email subject line, indicating why they are most suitable for this placement, attach academic documents in PDF as one document. Hand delivered applications will not be considered.

Deadline for applications is Close of business 24 July 2022.

Jhpiego is an equal opportunity employer promoting gender, equity and diversity.

Persons with disabilities and other minority groups are encouraged to apply.


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