Summary
Date Posted: Thursday, May 11, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
DUTIES AND RESPONSIBILITIES
Inventory Management
• Responsible to accurately fill and update all the warehouse records including stock cards
• and bin cards. Quantities recorded on these documents MUST correspond to the daily
• physical stock in the warehouse.
• Keep daily records of warehouse movement (goods received and dispatched including
• the destinations).
• Ensure goods shall NEVER leave the warehouse without a duly approved store
• requisition note.
• Ensure all goods leaving the warehouse MUST be accompanied by a waybill
• Unexplained warehouse losses are the responsibility of The Warehouse officer and
• value of the loss can be deducted from the salary.
• Receive and file the returned waybills from the Organizations/facilities that have
• received the goods.
• Plan and organize the warehouse for quarterly and annual stock counts

Reporting
• If required, capable of producing warehouse monthly reports are submitted to the Procurement and Logistics.
• If required, prepare and submit to quarterly and annual inventory and stock count reports.
• Control inventory levels by conducting physical counts; reconciling with data storage system and keeping track of delivery times.

Warehouse Management
• Maintain warehousing and distribution operations by initiating, coordinating, enforcing operational, and personnel policies and procedures.
• Supervise loading and off-loading of the goods to make sure it is properly undertaken.
• Goods must carefully be inspected and counted during off-loading before accepting in the warehouse and during loading before dispatch.
• Ensure warehouse is clean, dry and free from rodents/pests.
• Maintain physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Ensure that a warehouse layout and floor plan are in place and being followed.
• Maintain good warehousing standards. Goods must be stacked on pallets and in an organized manner by type.
• Ensure workplace health and safety requirements are met and take responsibility for the security of the building and stock.
• Flexible to working overtime/ on shifts (within the legal limits), based on early stock or late stock deliveries.

Warehouse Management Software
• Learn and become proficient in the new warehouse management software system.
• Implement the new warehouse management software system.
• Maintain and troubleshoot the warehouse management software system.
• Train warehouse staff on how to use the warehouse management software system.
• IT Knowledge
• Have knowledge and understanding of warehouse management software systems and other relevant computer programs and technologies.
• Utilize technology to optimize the efficiency of the warehouse operations.
• Stay up-to-date with the latest technology trends and advancements in warehouse
• management.

Quality Control
• Ensure that all incoming and outgoing shipments meet quality standards.
• Inspect and verify all incoming and outgoing shipments for accuracy and completeness.
• Implement and maintain quality control procedures to ensure the accuracy of inventory counts and proper storage of goods.

Staff Management
• Supervise warehouse staff.
• Monitor staff performance and provide feedback and coaching as needed.
• Develop and implement training programs for warehouse staff to ensure optimal performance and compliance with company policies and procedures.

Customer Service
• Provide excellent customer service to clients by ensuring timely and accurate delivery
• of goods and resolving any customer complaints or issues in a professional manner.

Education/Experience Requirements
• Degree in Procurement and logistics management, Supply Chain Management, or related field or Business Administration with a specialization in Procurement & logistics management
• Previous working experience in managing a busy warehouse operation, Logistics or Inventory Manager
• Ability to handle multiple tasks simultaneously with prioritization
• Previous experience with warehouse management software systems.
• Knowledge of inventory management best practices and procedures.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and manage multiple priorities.
• Strong leadership and staff management skills.
• Commitment to continuous learning and improvement.

Competencies
• Effective communication, organization and interpersonal skills: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviours
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
• Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Dedicated to self-improvement – You strive to be the best that you can be. You welcome constructive criticism and provide it freely to others


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

All candidates who meet the criteria outlined as above should submit their applications under the job vacancy “QSSU-ABN-WM-WAREHOUSE MANAGER”


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