Summary
Date Posted: Tuesday, June 06 2023, Base Salary: Not Disclosed

JOB DETAILS:
Reporting to Head of Public Relations and responsible for handling front office reception, providing secretarial, clerical and administrative support as well as general reception security in order to ensure that Bureau’s mandate is executed in an effective and efficient manner.

Main Duties And Responsibilities
• Welcome visitors by greeting them, in person or over the telephone
• Answer and or refer inquiries as appropriate.
• Maintain employee and Department directories.
• Direct visitors to Offices or Officers accordingly.
• Maintain reception security by following and enforcing procedures.
• Maintain and monitor the visitor’s book and issue visitor passes.
• Maintain telecommunication system both internal and external and record staff external calls for accountability purposes.
• Re-direct calls as appropriate and take messages when required.
• Open and date stamp all general correspondences and route them to the right offices.
• Provide secretarial support whenever required.
• Maintain safe and clean reception area by complying with procedures, rules or regulations.
• Receive, record and route all employee applications on behalf of the Executive Director.

Required Qualifications & Competencies
• Honours Degree in either Mass Communication, Journalism or Public Relations from a Recognised University.
• At least 3 years work experience in a busy reception environment
• Specialized training in Customer care is an added advantage.
• Must be computer literate with skills in MS Word, Excel and Internet applications.
• Age: Between 25 and 35 years
Interested Candidates should also possess the following skills;
• Must be computer literate with skills in MS Word, Excel, PowerPoint, and the Internet applications
The successful candidate needs to be a team player, an excellent communicator
with good oral communication skills, a good listener, exhibit professionalism and customer focus, be respectful and culture sensitive.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
UNBS is an Equal Opportunity Employer and all eligible Ugandans are encouraged to apply.
Details of the above Job Requirements can be found on UNBS Website: www.unbs.go.ug 
Mode of Application
i) Follow the Link https://hrm.unbs.go.ug/jobs/apply 
ii) Use your Email Address for Registration
iii) Fill in all Tabs as per the Application
iv) Attach your updated CV with Mobile Telephone Numbers, Copies of Academic/Professional Qualifications and National Identity Card (NIN) under the Tab for Documents
v) Complete your Application by clicking the Tab for “Submit Application”
vi) No Hand Delivered Applications will be received Please Note
i) Any form of Canvassing will lead to Automatic Disqualification.
ii) UNBS does not request for any Payments or favors at any stage of Recruitment
iii) Only Shortlisted Candidates will be contacted
iv) Applications are open from 5th to 16th June 2023, 5.00pm.

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