Summary
Date Posted: Wednesday, July 24 2024, Base Salary: Not Disclosed

JOB DETAILS:
JOB OVERVIEW:
The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.

KEY DUTIES
• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Handle incoming calls, emails, and correspondence, and route them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
• Develop and maintain a filing system, both physical and electronic.
• Assist in the preparation of regularly scheduled reports and presentations.
• Liaise with executives to handle requests and queries from senior managers.
• Perform general office duties, such as photocopying, scanning, and filing.
• Coordinate office maintenance and repairs with external vendors and service providers.
• Ensure office equipment is properly maintained and serviced.
• Organize and attend meetings and take accurate minutes of discussions.
• Implement and maintain office policies and procedures.
• Prepare and process invoices, expense reports, and other financial documents.
• Coordinate and manage internal and external events, including meetings, conferences, and training sessions.
• Handle travel arrangements and itineraries for staff members.
• Manage the office’s mail and courier services.
• Assist with document management and record-keeping for various departments.
• Support marketing and communication efforts by helping with the preparation of promotional materials and managing social media accounts.
• Maintain and update the company’s contact database.
• Assist in data entry and database management.
• Provide administrative support to special projects as needed.
• Perform other related duties as assigned.

REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE
• Diploma in Business Administration, Office Management, or related field.
• 2 Years experience as an Administrative Assistant or Office Admin Assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
• Excellent time management skills and ability to prioritize work.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and professional demeanour.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.



Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

Interested candidates should send their applications, resumes, and certified academic documents as one pdf document to: careers@yalelo.ug. The closing date of receiving applications is 05 days from the date of this advertisement i.e., 26th July 2024. Only shortlisted candidates will be contacted. Applications shall be reviewed on a rolling basis.


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